FIFTY YEARS - Lucas Valley Homeowners Association

More documents

Recommendations

Info

Page 4 New Valley Vibration June 20 Minutes continued Committee is currently working on preparing a version with proposed edits and changes that will be provided to the BOD. The Committee will also be providing the BOD with recommendations of attorneys that can provide necessary legal review and input. Old Business: None. New Business: The BOD and members discussed the history and existing CCRs and Bylaws governing the use of the LVEA stables for commercial purposes such as lessons, birthday parties and camps by members and non-members. Motion: Bob Schellenberg moved that the BOD contact LVHA’s attorney and direct him to draft a letter requesting that Christine Sheets-Stewart cease and desist all activities and business related operations (e.g., horse lessons, birthday parties and horse camps) being conducted or planned at the LVEA stables. It was seconded by Dale Miller and approved unanimously. Adjournment of Board Meeting: The Board meeting was adjourned at 9:00 PM. Draft Minutes of the Executive Meeting August 23, 2012 Meeting Called to Order: 7:30 pm. Present were: Greg Stilson, Greg Kamman, Dale Miller, Maggie McCann & Bob Schellenberg and the Business Manager. The Proposed Contract between LVHA and Sequoia Aquatics of Marin for use of the pool was discussed. Currently the fees for PG&E reimbursement are calculated on a percentage basis. The team pays for a percentage of the PG&E and the percentage left is then further divided ARC Approvals The LVHA Architectural Review Committee (ARC) serves to help maintain various architectural characteristics of our unique community as outlined in our CC&Rs, and Design Guidelines. All projects, including exterior painting, fencing, roofing, replacement of entry doors, driveways, siding, and other projects visible from the streetscape, are subject to design review. Approvals in June 5 Mt. Rainier Dr.- replace lawn, gates 20 Pikes Peak - replace beams, glass 155 Mt. Lassen - replace garage door 18 Mt. McKinley - paint 7 Mt. Burney Ct. - solar panels 85 Mt. Lassen - new driveway 8 Mt. Susitna - new driveway 308 Mt. Shasta Dr. - tree pruning 25 Rubicon Ct. - landscaping 130 El Capitan - paint 110 Mt. Lyell - foam roof 22 Rubicon - paint 130 Mt. Whitney Ct. - foam roof, carport, front door, fascia replacement. up between LVHA’s portion of pool costs and a portion to the community center cost with that percentage varying with the season depending on whether or not heat is used in the building. The issue of whether to charge by percentage, set fee or hourly was discussed at length including the pros and cons of each billing method. Motion: It was moved, seconded and passed that the fee for use of the pool from September through February be $3,100 per month and that an hourly rate of $25 per hour be set for March through August. Adjournment of Board Meeting: The meeting was adjourned at 8:55 PM. Draft Minutes of the LVHA Board Meeting July 18, 2012 Meeting Called to Order: 7:35 pm. Present were: Greg Stilson, Dale Miller & Bob Schellenberg. Absent: Greg Kamman and Maggie McCann who were on vacation. Approval of Agenda: Dale Miller moved to approve the agenda. It was seconded by Bob Schellenberg and unanimously approved. Approval of Minutes: Bob Schellenberg moved to approve the minutes of the July 12, 2012 Executive Meeting. It was seconded by Dale Miller and approved. The minutes for the June 20 th 2012 Board of Directors meeting were not available to approve. Office Manager’s Report: Community Center: The next Friday night BBQ will be Friday, July 27 th at 6pm and the Aug. BBQs will be on the 10 th and 24 th . An Ice Cream Social will be held on Aug. 3 rd from 6 – 8 pm at the pool. Office: The homeowners’ dues are due July 31st. The Union Bank CD for $50,000 has matured and was rolled over for another year. Pool News: The pool is open Monday - Saturday 1 – 7 pm and Sunday 1 – 6 pm. New umbrellas have been purchased and a ping pong table is being purchased. The guards have been very responsible this year and have been very helpful with other small tasks asked of them. There is a leak at the south end of the pool on the other side of the fence. German, our pool cleaning man thinks it may be coming from the skimmer. Diamond Cut has been called and will be out next week to look at it. Miscellaneous: The Linda Senf Park is being refurbished. There will be a celebration of Tom Senf’s life on July 29 th from 3 – 6 pm at the home of Barbara Poole. Some homeowners on Mt. Muir have asked what can be continued on page 5
New Valley Vibration Page 5 July 18 Minutes continued done to spruce up the island at Mt. Muir Court since this is County property. The homeowners were advised to contact the County Roads Department and Supervisor Susan Adams’ office. President’s Report: Given by Greg Stilson. Greg reported that the County will be installing ADA compliant curbs at crosswalks along Idylberry Road. In discussing with the County the yellow truncated dome applications (sheets of yellow dots) at these locations he found that there are other colors available. The ARC was asked to review it and their recommendation was to use a grey application instead of the bright yellow. Greg is working with the County on getting this approved, however it is not known whether or not they will be able to change those already installed. The County also advised that they will most likely be removing a cross walk at Mt. Shasta Drive because the ADA curb cuts they have made do not meet the specific ADA requirements. Because the large PG&E in-ground box cannot be moved cost effectively the County feels they have no choice but to remove the crosswalk. Treasurer’s Report: Greg Kamman was not available to give a report. Dale Miller stated that the Board is required to review the bank reconciliations. Dale stated that he felt a letter should go out to homeowners who are overdue. Greg Stilson recommended that between the fifteenth and thirtieth of the second month of the quarter a letter should be written and mailed to each overdue owner. Janice stated that she currently calls or sends a reminder statement with an "overdue" stamp. Items from Homeowners: Tim Irish stated that the Cable TV and Internet Committee has not had a meeting in a very long time and has not been advocating on behalf of the homeowners. He also felt that it was the Boards responsibility to improve the livability of the community. Tim turned in an application to serve on the Committee. Motion: Dale Miller moved to appoint Tim Irish to the Cable TV and Internet Committee for a period of two years. It was seconded by Bob Schellenberg and unanimously approved. Shelley Munson asked for an explanation of the swim team contracts and the difference between the LVST and SAM teams. She also inquired about who was permitted to give lessons. LVHA Website Access: The committee appointed to review access to the website is addressing the issue of access to personal information on the website and reviewing possible solutions. Committee Reports: ARC: Greg Stilson appointed Bob Schellenberg as the liaison to the ARC. This will alleviate the work load on Greg now that he is President. Bob stated that he looked forward to working with the ARC and would attend as many ARC meetings as possible. He noted that an agreement had been reached recently with a homeowner who had appealed an ARC denial. Horseowner Committee: Given by Bob Schellenberg. Bob reported that there had been an issue between a horse owner who had moved away from the area and the Equestrian Committee that required the use of the LVHA attorney. The attorney explained that a letter to vacate by a date agreed upon by both parties was the best method to handle the situation. This was done and the matter resolved. Another horse pasture issue was also resolved with a letter from the attorney. Public Improvements Committee: Given by Shelley Munson. Shelley reported that at the last committee meeting on July 11 th a presentation was made by the landscape architectural firm engaged to provide concept drawings for a makeover of the community center and the tennis courts. She felt that the company and concepts they have presented is a perfect match for Lucas Valley HOA. She noted that they have a considerable challenge with the ADA ramp due to the length it needs to be but that they have brought some creative ideas with an understated elegance to the table. They are also considerate of the need to phase in the project and budget conscious. The committee wants to distill the information down to a more refined plan before bringing it before the Board or the homeowners. Unfinished Business: Extenet: Greg Stilson reported that a notice was just received today from the County stating that Extenet’s application for three cell poles along Lucas Valley Road was basically complete and that there would be a hearing before the Planning Commission on Sept. 24 th . Sequoia Aquatics of Marin (SAM) Contract: The details of a proposed contract with Sequoia Aquatics of Marin were discussed. No action was taken on the contract. New Business: Property between the creek and sidewalk near Dixie School. This topic was tabled. ARC Member Applications: The Board reviewed two applications received from members for the vacancy on the Architectural Review Committee. Greg Stilson stated that both applicants are well qualified. Motion: Bob Schellenberg moved that Coralie Langston- Jones be appointed to serve on the Architectural Review Committee for a two year term. It was seconded by Dale Miller and unanimously approved. Adjournment of Board Meeting: The Board meeting was adjourned at 9:20 PM. Important Numbers Emergency - call 911 Sheriff’s non emergency 499-7233
Page 1 and 2: NEW VALLEY Inside this Issue Board
Page 3: New Valley Vibration Page 3 Draft M
Page 7 and 8: New Valley Vibration Page 7 Fifth A
Page 9 and 10: New Valley Vibration Page 9 2 New c
Page 11 and 12: New Valley Vibration Page 11 Paul M

FIFTY YEARS - Lucas Valley Homeowners Association

Create successful ePaper yourself

Delete template?

Save as template?