PROJECT MANAGEMENT MANUAL Contents - Fokus

Copies of contracts between Norwegian and non-Norwegian organizations must besent to FOKUS before the second payment can take place. The closing date is 15April.PaymentsNorwegian organizations must open project bank accounts before payments fromFOKUS are made. FOKUS demands one account per project or one account perprogramme.The first payment to a project/programme will be after the contract is signed. FOKUSmust have received funding from Norad for projects supported by Norad funds beforepayment can take place. 50% (for Norad-funded projects) of the total amount will betransferred on the first payment (60% for projects funded by the TV-campaign).The organizations can ask for an advance of 25% at the beginning of the year. Thisapplies only to projects in progress and only when FOKUS has a current frameworkagreement.Contracts with project organizations in the field must be signed before funding istransferred to the project/programme. A smaller amount can be paid out in anemergency, the residue being transferred when the contract is finalized. The balancefor the present year will be paid out in July/August.The second payment for projects in progress presupposes that the auditedaccounts and annual report from the previous year have been submitted andapproved by FOKUS/Norad, and other requirements in relation to the projectmanagement have been met.6. REALLOCATION AND REASSIGNMENT OF FUNDSThe reallocation roundThe organizations must report if assigned funds will be spent in connection with thereallocation round. The organizations must also report in the event of underspending. If there is a need to apply for extra funding this can be applied for duringthe reallocation round. Applications must be well founded.In addition, half-yearly accounts, using the FOKUS template for budgets andaccounts must be submitted, along with an overview of expected total use for thewhole year for each project/programme.A FOKUS reallocation form is to be used for the latter overview, one line per project.The amounts are filled out without admin support.A revised budget is to be submitted for funds not used or if applying for extra funding.It must be clear which items in the budget have been changed.Consideration must be made concerning currency gain/loss during the reallocationround.The closing date for reallocation is:15 August10