PROJECT MANAGEMENT MANUAL Contents - Fokus

Looking at what is used is useful for co-operation with local partners as it forms astarting point for setting up a realistic budget for the next year.Reassignment of fundsFOKUS accepts reassignment of funds between budget lines by up to 10% of thetotal budget, with a limit of NOK 75 000, without applying to FOKUS. Allreassignment of funds above this amount must be approved by FOKUS, following awritten application. A suggestion for a revised budget must be enclosed.All reassignments of funds between budget lines must be in compliance with theaims of the project and clearly shown in the accounts and reports. Application forreassignments of funds can be submitted throughout the year.Currency gain/lossFOKUS accepts use of currency gains by up to 10%, with a limit of NOK10 000 in aproject, without approval. All use of currency gains over this amount must besubmitted to FOKUS in writing.Currency gain must be in accordance with the aims of the project and be included inthe project budget. Currency gain must be clearly shown in the annual report andaccounts in the reallocation round.7. BANK STATEMENTS AND REPAYMENT OF INTERESTAll interest accumulated from Norwegian project accounts, regardless of size, mustbe repaid to FOKUS by20 JanuaryIn addition, FOKUS must receive copies of the bank statement per 31.12 from theproject‟s Norwegian account which shows interest gained the previous year.The interest must be transferred to FOKUS as follows:Interest on Norad funds to be transferred to account 1607 35 44851Interest on TV –campaign funds to be transferred to account 8200 06 03569Interest accumulated in a project in the field must be shown in the accounts.8. NARRATIVE RESULT REPORT AND ANNUAL ACCOUNTS/AUDITClosing date for submission of result report and audited accounts is15 MarchThe result report is submitted through the Petrus project management tool, inEnglish. It is important that all points in the template are filled out. The report is ashort, preliminary account of the activities and results of the first year. It will beclosely linked to the application, something which implies that the report mustactually show if the plans and activities outlined in the application have been carriedout, and which results these activities have lead to.11