PROJECT MANAGEMENT MANUAL Contents - Fokus

3. CALENDAR 2011CLOSING DATES20 January Repayment of accumulated interest from the previous year, with bankstatement from 31.12, which shows accumulated interest. The interestis to be transferred to the following accounts:TV-funds: 8200.06.03569, Norad funds: 1607.35.44851February/MarchJanuaryMarchContract signed for Norad (dependent on when the letter of approval isreceived from Norad) and TV campaign funded projects. Contractmeetings with all project organizationsReceive first project payment (60%) TV-campaign fundsReceive first project payment (50%) for Norad funds15 March Send FOKUS a written result report (set template in Petrus projectmanagement tool) and audited accounts: The project‟s accounts areaudited by an auditor in the project country and subsequently theNorwegian organization‟s auditor audits all transactions in and out ofthe Norwegian account, to ensure correctness. The followingdocuments are to be submitted to FOKUS together with the narrativeand accounts report: Audited accounts from the project partner with local declaration ofaudit (from the country where the project is to be implemented) Audited total accounts for the project from the project partner, if theproject has several contributors Control sheet using set Excel-template Norwegian audit declaration or a copy of the Norwegian bankstatements/transfer vouchers or other vouchers Simple overview of what the administrative support (8%/5%) hasbeen used for15 August Reallocation: Closing date for submission of half-yearly accounts inFOKUS‟ template for budgets and accounts, and an overview ofexpected total expenditure for the whole year for eachprogramme/project. The last named overview is to be submitted onFOKUS‟ reallocation form.In cases of under spending and applications for extra funds a revisedbudget is to be submitted, with orientation as to which items have beenchanged. This applies for both TV- and Norad funds.July/AugustReception of second project payment from FOKUS (50% for Noradfundedprojects, 40% for TV-campaign-funded projects). Thispresupposes that the audited accounts from the previous year havebeen submitted and approved by FOKUS and Norad, and that FOKUShas received copies of signed contracts between Norwegian memberorganizations and south partner.1 September Closing date for applications for the following year to FOKUS.7