PROJECT MANAGEMENT MANUAL Contents - Fokus

10. TRAVELAll travel expenses must be documented and kept account of.Plan the journey well before hand together with the project partner. Contact FOKUSfor a discussion of matters which should be taken up with the project in the field.A short report from the journey must be written on return and sent to FOKUS.Check list for a project visit Inform about relations between the organizations in Norway and in the field,FOKUS and Norad, according to the partner‟s needs. There can be confusionconcerning this even in projects which have been running for some time. Inform about FOKUS‟ guidance lines for project support and managementroutines. Go through the calendar and routines concerning applications,reporting etc. which are to be sent to FOKUS. Clarify the importance ofholding closing dates and explain why closing dates and routines are as theyare. Focus on accounts, budgets and closing dates and especially if there havebeen problems connected to them. Get to know people. Find out who is who and who does what in theorganization/project. Discuss co-operation in general; what is good and whatcan be done better as regards communication in the field/ in Norway etc.Obtain feedback from the organizations in the field; what is good and what canbe done better? What kind of competence and capacity is in theorganizations? Dialogue concerning future co- operation, progress of the project and futureplans. How long does the organization expect to receive support, whichactivities are planned, what are the future prospects, what ideas are there inthe organization concerning sustainability etc Obtain an overview of the other contributors that support the project or can bepossible contributors in the future. Possibly meet other organizations thatwork in the same area or with similar themes. Look at other similar projects toobtain a more nuanced picture of the situation and be able to evaluate theproject in a wider perspective. Ask about the audit, meet the local auditor. Discuss the relevance in relation to national plans and priorities. Arrange a meeting with the Norwegian embassy in the country beforehand.Travel reportA 2-5 page report must be submitted after a visit to a project, the contents of whichwill depend on the reason for the visit. The following points can be useful to include inthe report. Reason for the visit, goals and expectations Brief background information concerning co-operation and a description of theproject Progress of the project status Special themes which have been discussed and evaluations connected tothem Recommendations for future co-operation/support Enclosure: Programme for the visit22