PROJECT MANAGEMENT MANUAL Contents - Fokus

FOKUS must be advised if delays occur in connection with submissions to them.Delays will have serious consequences for a project, therefore it is important that thework with accounts begins early. Projects in the field must follow the Norwegianfinancial year.Documentation to be submitted to FOKUS: Audited accounts from the project partner with a local declaration of audit (from the country where the project is implemented) Audited total accounts for the project from the project partner if the project hasseveral contributors Control sheet on Excel, using template Norwegian declaration of audit or a copy of Norwegian bankstatements/transference vouchers Simple overview of what the administrative support (8%/5%) has been usedforAccounts from project partner with auditor’s reportIt is important there is correlation between the approved budget and theaccounts and that they are directly comparable. Please see FOKUS‟ budget andaccounts format with guidelines.If there is a large deviation between the budget and the accounts (over 10% of thetotal), this must be noted in the accounts and/or in the annual report.Below is an example as to what an auditor’s report from a project partner shouldcontain, in addition to the financial report.DRAFTAUDITOR'S REPORT........... ( Project's name and year )I hereby confirm that (currency) .............. received from XXX has been used according to theagreements in the contract dated ................. between XXX and......................… I also confirm that the necessaryvouchers have been produced and checked by me. Of the entire grant ”currency”.............. represents unusedfunds.A review of ................................. accounts has been carried out by comparing the project's accounts to the budgetand to the grant provided by XXXX.In my opinion, the accounts presented express the justifiable results of the project as per 31.12......, and therebyfor ................................. use of the funds granted according to the project agreement.Date :Auditor's signature and seal :The following guidelines apply for the audit of project accountsINSTRUCTIONS FOR EXTERNAL AUDITS OF PROJECTS SUPPORTEDBY FOKUS1. Formal documentation proving that the external auditor is publicly authorisedmust be enclosed.2. The audit is to be carried out on the basis of the generally accepted principlesof this type of audit, and in accordance with the following requirements:12