PROJECT MANAGEMENT MANUAL Contents - Fokus

2.1. Local organisation must satisfy the conditions laid down in theAgreement and Appendix I and II.2.2. The grant must have been used in accordance with the approvedbudget and work plans.2.3. Local organisation must have kept internal records of all petty cash andbank transactions.2.4 Local organisation must be able to document all expenditures by meansof the original invoices / receipts (signed and stamped), confirming thatthe sum has been paid.2.5. Inspect all revenues received from Norwegian organisation should berevised to ensure that it was received and recorded in terms of theagreement and proposal and ensure that it has been actually incurred inturns of the project specification. Ensure that entries to the project arevalid project expenses and that invoices and receipts are only usedonce.2.6. If the signed budget in Annex I states that Local organisation is to funda specified part of the budget itself, it must be clear from the accountsthat these funds have been used and recorded according to point 1.5above.2.7 The audit must be made in accordant to FOKUS template for financialstatement.3. The Auditor must confirm the amount transferred from Norwegian organisationto local organisation and the exchange rate used in each transfer.4. The audit shall ascertain that local organisation's guidelines for internalinspections are acceptable in relation to the following aspects:use of local organisation means of transporttravelling expenses – domestic and internationalinternational telephone calls and faxessalary scalesuse of local organisation's materials and equipmentAgreements and sub-Agreements in connection with purchase ofservices.5. A comparison of the budget with the sub-items and the actual expenditures isto be submitted as an annex to the Auditor‟s report.6. The auditor must state that the audit done is according to international andnational auditing standards.How to report when a project receives funding from several contributorsIt is important that the project in its entirety is described in reports and accounts, e.g.which other bodies the project partners have received funding from.13