PROJECT MANAGEMENT MANUAL Contents - Fokus

Stages in the evaluation1. The planning process must be open and active, involving all those involvedand especially those who are being evaluated. This is to increase participationand improve the possibility of the evaluation being put into action later.2. The evaluation is done during the project period. Planning starts the yearbefore implementation.3. Expenses concerning implementation of the evaluation must be included in thebudget for the project/programme.4. Terms of reference (TOR) are formulated in co-operation with the responsibleprogramme advisor at FOKUS and the partner organization and must alwaysbe approved by the FOKUS secretariat. TOR for important evaluations offundamental significance must be presented to Norad before the evaluationtakes place. FOKUS will, in addition, approve the evaluation team. Theassignment description must include: Background for the project/programme Aim of the evaluation Main question Methods Implementation of the work, evaluation team/person Recommendations Time frame Budget5. The organizations enter into a contract with the evaluation team/personand follow up the evaluation in co-operation with the official in charge atFOKUS. Ensure that value added tax is included in the budget submitted bythe evaluation team/person.6. The report draft is to be presented to the south partners, memberorganizations and responsible programme advisor at FOKUS. The finalreport is presented after comments are received and incorporated; theFOKUS secretariat then gives its final approval.7. Recommendations from the evaluation are discussed by the southpartners and the member organizations, in consultation with the responsibleprogramme advisor at FOKUS (e.g. in the form of a seminar). Agreement isthen reached as to which recommendations will be considered and followedup. This is to be documented.See also the enclosed check list for evaluation which has been compiled by ElseSkjønsberg.GENDER AND EMPOWERMENT IMPACT ASSESSMENTProject identification............……..... Country …………….. DAC sector Code ……Data filled in ................. By whom .........………………............................ Designation/office ...........Appraisal ....... Review ...... Completion ..... .. Other …………………………..…………….(use x)24