OSHA Recordkeeping Handbook - Msabc.net

which replace the OSHA 200 and 101 forms called forunder the former recordkeeping rule, as follows:1. The OSHA Form 300, Log of Work-Related Injuriesand Illnesses, replaces the Log portion of the formerOSHA Form 200 Log and Summary of OccupationalInjuries and Illnesses. The OSHA 300 Log containsspace for a description of the establishment name,city and state, followed by a one-line space for theentry for each recordable injury and illness.2. The OSHA Form 300A, Summary of Work-RelatedInjuries and Illnesses, replaces the Summary portionof the former OSHA Form 200 Log and Summary ofOccupational Injuries and Illnesses. The Form 300A isused to summarize the entries from the Form 300Log at the end of the year and is then posted fromFebruary 1 through April 30 of the following year sothat employees can be aware of the occupationalinjury and illness experience of the establishment inwhich they work. The form contains space for entriesfor each of the columns from the Form 300, alongwith information about the establishment, and theaverage number of employees who worked there theprevious year, and the recordkeeper’s and corporateofficer’s certification of the accuracy of the datarecorded on the summary. (These requirements areaddressed further in Section 1904.32 of the final ruleand its associated preamble.)3. The OSHA Form 301, Injury and Illness Report,replaces the former OSHA 101 Form. Coveredemployers are required to fill out a one-page formfor each injury and illness recorded on the Form 300.The form contains space for more detailed informationabout the injured or ill employee, the physicianor other health care professional who cared for theemployee (if medical treatment was necessary), thetreatment (if any) of the employee at an emergencyroom or hospital, and descriptive information tellingwhat the employee was doing when injured or ill,how the incident occurred, the specific details of theinjury or illness, and the object or substance thatharmed the employee. (Most employers use a workers’compensation form as a replacement for theOSHA 301 Incident Report.)The use of a three-form system for recordkeepingis not a new concept. The OSHA recordkeeping systemused a separate summary form from 1972 to1977, when the Log and Summary forms were combinedinto the former OSHA Form 200 (42 FR 65165).OSHA has decided that the three-form system (the300 Log, the 300A summary, and the 301 IncidentReport) has several advantages. First, it providesspace for more cases to be entered on the Log butkeeps the Log to a manageable size. Second, it helpsto ensure that an injured or ill employee’s name isnot posted in a public place. When the forms werecombined in 1977 into a single form, employersoccasionally neglected to shield an employee’s nameon the final sheet of the 200 Log, even though theannual summary form was designed to mask personalidentifiers. The use of a separate 300A summaryform precludes this possibility. Third, the use of aseparate summary form (the final rule’s Form 300A)allows the data to be posted in a user-friendly formatthat will be easy for employees and employers touse. Fourth, a separate 300A Form provides extraspace for information about an employee’s right toaccess the Log, information about the establishmentand its employees, and the dual certificationsrequired by Section 1904.32 of the rule. Finally, a separate300A Form makes it easier to attach to thereverse side of the form worksheets that aredesigned to help the employer calculate the averagenumber of employees and hours worked by allemployees during the year.The forms have been incorporated into an informationpackage that provides individual employerswith several copies of the OSHA 300, 300A, and 301forms; general instructions for filling out the formsand definitions of key terms; an example showinghow to fill out the 300 Log; a worksheet to assistemployers in computing the average number ofemployees and the total number of hours worked byemployees at the establishment in the previous year;a non-mandatory worksheet to help the employercompute an occupational injury and illness rate; andinstructions telling an employer how to get additionalhelp by (1) accessing the OSHA Internet home page,or (2) by calling the appropriate Federal OSHAregional office or the OSHA approved State-Plan withjurisdiction. The package is included in final ruleSection VI, Forms, later in this preamble.The Size of the OSHA Recordkeeping FormsThe OSHA recordkeeping forms required by the finalPart 1904 recordkeeping rule are printed on legal sizepaper (81/2” x 14”)....Accordingly, OSHA has redesigned the OSHA 300Log to fit on a legal size (81/2 x 14 inches) piece ofpaper and to clarify that employers may use twolines to enter a case if the information does not fiteasily on one line. The OSHA forms 300A and 301,and the remainder of the recordkeeping package,§1904.29OSHA RECORDKEEPINGHANDBOOK111