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30Backup StrategyA strategy for backing up your work is essential whether the computer you use is athome, in the Open Access Labs or in your department. A considerable amount oftime is spent in the preparation of a document such as a thesis or dissertation, so itmakes sense to go to some trouble to ensure its protection. It is not unknown for athesis to vanish because of disk or file corruption of one sort or another. This sort ofheartbreak can be avoided with a good backup strategy.In writing a long document, you may also want to keep copies of various drafts alongthe way. It is easy to get confused over which is the most current draft. You shoulddecide on a strategy in advance to keep track of drafts. For example, you may wantto save a copy of your current document or chapter each week, incorporating thedate into the title. This copy should be kept as a backup and not worked on again.You could also make these older copies read-only. Find a method that suits yourstyle of working and stick to it.Storage strategy and storage devicesÂÂFor information on floppy disks, CDs, and pen drives, see Making a Copy of YourFiles, available from the Basic Computer Use section of the Web Helpdesk at:http://www.students.ucs.ed.ac.uk/helpdesk/ÂÂ Keep a backup on your M: drive in the Open Access Labs.ÂÂ Write the names and dates of every file on the front label of each disk.ÂÂ Keep a backup in a different geographical location.ÂÂ Users in the Open Access Labs and elsewhere, are responsible for their ownremovable media. Removable media are vulnerable to light, heat, dust andelectromagnetic sources such as televisions and mobile phones.Storage area (in the Open Access Labs)As a matriculated student, you have an area on a computer server which belongs toyou alone during your time at university. It is a space on the PC’s M: drive where youcan safely store files, as it is backed up every night. To keep any work you do in thelabs, it must be saved to this drive. This must be done by you, it does not happenautomatically.Further informationFor more information about saving your work and making backups, please see theBackups subject available by clicking on the Online Help icon on any desktop in theOpen Access labs.Working in more than one placeIf you work on more than one computer, remember to save your work in theappropriate document type and version of wordprocessor if different.Producing a Thesis or Long Document in Word
Other sources of information and help31Brush up on WordThe document Writing an Essay in Word and subject-specific task notes areproduced by the University’s Student Support Team, and are very useful guides tousing the basic features of Word. You can access the notes by double-clicking onthe Online Help button on any Open Access Lab computer or going to the address:http://www.students.ucs.ed.ac.uk/helpdesk/Information Services also provides documentation and training for postgraduatesand staff. Details of courses can be found at:http://www.ucs.ed.ac.uk/usd/cts/courses/Course material and notes are available at:http://www.ucs.ed.ac.uk/usd/cts/catalogue/Support teamsIS provides support teams, broadly grouped by discipline, to help staff andpostgraduates with any computing problem. See:http://www.is.ed.ac.uk/itus/A team dedicated to the support of undergraduates is located at the Main Libraryin George Square. Undergraduates can email in their questions to Student.Support@ed.ac.ukPrintersIn addition to the printers supplied in the Open Access Labs, the LearningResource Centre, (LRC) in George Square and the Graphics and MultiMediaResource Centre at King’s Buildings provide facilities for scanning and colourprinting. Please note that a pre-payment scheme operates for use of these printers.Refer to Start Here in the Open Access Windows (or) Mac Labs.Desktop publishingWord provides graphics handling capabilities, but if there is a requirement for a morecomplex layout, you may need to use a desktop publishing package. In this case,Adobe InDesign, available in The Learning Resource Centre, is the supportedpackage. For additional graphics work, make yourself familiar with the other facilitiesavailable in The Learning Resource Centre (LRC) in the Main Library, GeorgeSquare or the Graphics and Multimedia Resource Centre at JCMB, King’sBuildings.Further Reading• MHRA Style Book: Notes for Authors, Editors, and Writers of Theses, London:Modern Humanities Research Association, 5th edition 1996, pp.100, ISBN0-947623-61-2• Chicago Manual of Style. Chicago/London: University of Chicago Press, 15th ed.2003, pp. 956These useful and cheap guides cover everything you would normally requirefor academic writing or formal publication – from spelling, abbreviations, andpunctuation through to bibliographic referencing.Producing a Thesis or Long Document in Word
Page 1: Producing aThesis or LongDocument i
Page 4 and 5: ivPrefacePrefaceThis guide is for a
Page 7 and 8: IntroductionThis guide will show yo
Page 9 and 10: Plan your DocumentProducing a long
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Page 13 and 14: 7ÂÂFrom theFormat pull down menu
Page 15 and 16: 9ÂÂÂÂFrom the Alignment pull-do
Page 17 and 18: Numbered HeadingsBecause headings a
Page 19: 13ÂÂOpen the fileChemistry from t
Page 25 and 26: Using Bibliographic Software to Man
Page 28 and 29: 22TablesFlexible table creationA Wo
Page 30 and 31: 24Assemble your DocumentIf you have
Page 32 and 33: 26ÂÂFrom theÂÂChangeÂÂObserve
Page 34 and 35: 28OutlinesOutline View is an altern
Page 38 and 39: 32Reference servicesThe University

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