Annual Leave Policy - Dudley Primary Care Trust

Examples include: to enable an employee to take an extended period of AnnualLeave; an employee has just joined the Trust and has a pre-booked holiday forwhich they would not have enough Annual Leave entitlement. The employee’spaid Annual Leave entitlement should be used up first.12.2 Staff who take unauthorised absence will be entitled to a pro-rata annual leaveentitlement based on the number of completed calendar months of paid servicein that leave year.12.3 Reference should also be made to the Trust’s Special Leave Policy ifappropriate.12.4 In all cases the manager should inform the Payroll department of any unpaidleave taken.13. Booking LeaveAnnual leave should only be booked in blocks of time that are equivalent to 50%of that persons normal working shift ie if an employee works 7 hours a day theminimum annual leave period that can be booked would be 3.5 hours.All leave requests must be authorised by the line manager in advance.Managers are responsible for ensuring that when granting annual leave it doesnot adversely affect service provision.Staff may only take leave when they have been given prior permission to do so.Leave that has not been agreed in advance will normally be treated asunauthorised absence.It is the responsibility of each department to make appropriate coverarrangements for their area of responsibility. The arrangements should beclearly communicated to all staff.8