Parent Information Guide - Prince George's County Public School ...

grade reports | attendance | progressWhat documents are contained in a student record?A student’s permanent record contains enrollment andacademic history. Individual student records are maintained foreach student.The Maryland State Department of Education requires that thefollowing information be maintained for each student:• Registration documents• Personal data• Attendance• Report Cards• State mandated and local school system test results• Health screening• Withdrawal/transfer history• Discipline ReportsConfidential documents are maintained in a separate file calledthe “Limited Access Folder”.How can I access my child’s student record?Contact your child’s school and schedule an appointment with arecords secretary, counselor or principal.Can others gain access to my child’s student record?Only a parent/guardian or a student 18 years or older may haveaccess to the record unless there is a court order.What happens to my child’s records after graduation?After graduation, records are reviewed for accuracy and thepermanent records cards, shot records and the final transcriptare microfilmed.How can I get a copy of my child’s final transcript?Recent graduates can contact their school counseling office.Prior year graduates must contact the Microfilming Office at301-952-6024.Why are parent conferences important?Parent conferences are important because you have thefocused attention of school staff to discuss your child’sacademic and social progress. During the conference youmay develop a plan of support, discuss progress, challenges,your child’s Personal Educational Plan or other topics that areimportant to support your child’s performance in school..Who can participate in a parent conference?The parent or school staff may request a parent conference.You may invite professionals or family, with knowledge of yourchild’s strengths and needs. This may include a communitypartner, medical provider, mentor or others that you feel cancontribute to the meeting.How do I schedule a parent conference?Contact the professional school counselor, teacher oradministrator at your child’s school to schedule a parentconference.How can I plan to make the conference successful?• Before the conference review your child’s work and progressreports on the Parent Portal.• Make a list of things you want to discuss at the conference.• Ask your child if there is anything that he/she would like totalk about with the teacher or for you to discuss on his or herbehalf.• During the conference focus on how your child is doing inschool and how to support your child to do better.• Ask what you can do at home to support your child.• Develop a plan that you and the teacher, counselor oradministrator work out together and discuss the plan withyour child.• Stay in touch with the school to regularly discuss progress.Source: Harvard Family Research ProjectWho do I contact if I have a question about my child’sschool record?Contact your child’s school if you have questions regarding yourchild’s record.What is a Parent Conference?A parent conference is a meeting held with your child’s teacher,counselor, the school team or administrator to discuss yourchild.14