Mid Day Meal Programme Annual Work Plan and Budget 2012-13

1.3 Process of Plan Formulation.The implementation of the Programme is being ensured by the VEC, PTA,MTA association and school management committees headed by the EducationOfficer(DP) including representatives of the Health Department and nutritionexperts/dieticians from the premier hospitals. After taking all consideration in thedetails scheme the Chief Executive Officer, District Panchayat, Dadra and NagarHaveli, prepares the annual plan with approval of appropriate authority.Sr. Particulars Number ofNo.Schools1. Number of Schools( Primary Stage: I-V)NumberStudentsofi) Governmentii) Govt. Aided SchoolTotalNumber of Schools( Upper Primary Stage:VI-VIII)1880819631175127032445iii)iv)GovernmentGovt. Aided SchoolTotal8204861703962417663

2. Description and assessment of the programme implemented in the currentyear(2011-12) and proposal for next year (2012-13) with reference to:2.1 Regularity and wholesomeness of mid day meals served to children;reasons for programme interruptions, if any and planning to minimisethem.The U.T. of Dadra and Nagar Haveli Administration, Mid Day Meals havebeen served regularly to Primary and Upper Primary children as per thecooking menu decided by the VEC/PTA/MTA committees. The District Levelmonitoring Committees also visits Mid Day Meal centres to ensure goodquality of food.As an implementing authority, the Chief Executive Officer,Education Officer, A.E. Officers and BRCs /CRCs regularly visit all the MDMcentres. All children are served Mid Day Meals regularly in all Govt. AndGovt. Aided primary and upper primary schools. The hot cooked meals areprepared by engaging cook/helpers on Daily Wages basis every day for regularcooking process. There is no interruption to the scheme at any time. F.C.I riceis stored at Central Primary School and distributed thereafter as perrequirements.2.2 Coverage of children of NCLP schools as per upper primary norm. NCLPschools are primary schools but eligible for benefit as per upper primarynorm.There are no NCLP schools in UT of Dadra & Nagar Haveli.2.3 Foodgrains management, including adequacy of allocation, timeliness oflifting,transportation and distribution, and suitability of storage atdifferent levels. Challengesfaced and plan to overcome them.The foodgrains are allocated through FCI by the concern Ministry of HRD,New Delhi which is lifted from FCI Depots through approved rate of transportagency and distributed to the schools as per their monthly requirement everymonth smoothly. The storage facilities of the foodgrains are made at schoollevel and centre level. Each school has been storing the foodgrains incontainers provided by the department after necessary cleanliness. Thetransportation is carried out by private transport agency and is monitored by thesupervisor (MDM) or Education Officer(DP). He lifts the foodgrains on timeand distributes to all MDM centres as per their requirement. The FCI has raisedbill for payment of foodgrains to the department and department has paid allbills to FCI Vadodara.

2.4 System for payment of cost of foodgrains to FCI. Status of pending bills ofFCI of theprevious year.No pending bills for the payment of Foodgrains to FCI for the previous year.2.5 System for release of funds provided under MDM (Central and State).Please indicatethe dates when the fund was released to State Authority /Directorate / District / Block/ Gram Panchayat and finally to the CookingAgency / School.The Ministry of Human Resource Development, Department of SchoolEducation and Literacy, Mid-Day Meal Division, New Delhi has released fundswith the presidential sanction and authority letter by the concern PAO ofMHRD, the U.T. Administration sanctions the grant-in-aid to DistrictPanchayat U.T. Share and Central Share for purpose for which it is released.Further as per the approval of PAB the UT Administration releases balancefund allocation on their UT Plan Budget.The details receipt of the allocation for the year 2011-12 are as under:Sr.No. Component01 Cost offoodgrains,cooking cost,Transportation,Honorarium toCook-cumhelper& MME(Primary &Upper Primary)02 Cost offoodgrains,cooking cost,Transportation,Honorarium toCook-cumhelper& MME(Primary &Upper Primary)Total Grantrelease forMDM SchemeCentral State Total Date ofShare Authority allocation receipt72.75 200 272.75 24 th May2011(Sanction byUT-10 Oct-2011) andU.T. share onAugust 2011101 Nil 101 15 th July2011(Sanctionby UT-10Oct- 2011)173.75 200.00 373.75

2.6 Submission of Information in Mandatory Table (AT-24).Table – AT 24 is enclosed herewith.2.7 System and mode of payment of honorarium to cook-cum-helpers andimplementing agencies viz. NGOs / SHGs / trust / centralized kitchens etc.The Administration of U.T. has employed Cook-cum-helpers on daily wagesbasis. Monthly payment made on half day basis as per attendance sheet ofcook-cum –helper. Payment made regularly Rs. 750/- Central share and Rs.250 U.T. Share as per norms. The Primary Education Department underDistrict Panchayat is doing the procurement for supply of grocery andvegetables and payment to cooks/helpers and kitchen devices and gascylinders. The department has made payment to cook/helpers in monthly as perattendance sheet of cook-cum-helpers regularly.2.8 System for procuring cooking ingredients (pulses, vegetables includingleafy ones,salt, condiments, oil and fuel etc.), Commodities, which arecentrally purchased and supplied to schools or locally purchased at schoollevel.The cooking ingredients are procured by calling open short tender noticepublished through National newspapers as well as local newspapers for theperiod of a year and thereafter finalization. The Primary Education Departmenthas implementing agency invited tenders and quotations and whose lowestrates approved are given supply order thus procuring the pulses, ingredients, oiland misc. Items and sent to school. Vegetables are everyday procured fromopen market by the locally at school level.The implementation of the programme is being ensured by the PrimaryEducation Department under District Panchayat as well as the VEC,NTA/PTA/Gram Panchayat bodies and school management committee headedby the District Education Officer, including representatives of HealthDepartment, and nutrition experts/dieticians from the premier hospitals.2.9 System for cooking, serving and supervising mid day meals in the schooland measures to prevent any untoward happening.570 Cook-cum Helpers are engaged for cooking food as per norms. Asthe Primary and Upper Primary are cooking the meals separately we require toengage about 43 more cooks. Before serving the hot cooked meals to the

students, the concern Head Master and Teachers check and verify the rawmaterials foodgrains and vegetables and same is certified that all food items areof good quality. Further, the concerned Head Master and Teachers supervisecleanliness and serving of meals to the students. In addition the prepared mealis tasted by the concerned teacher /H.M. to ensure that the food is safe and tobe consumed by students. Mothers of the students visit the schools and taste themeals and give their comments in a register maintained at school level.UT Administration is also supervising the serving of meals. The same isbeing carried out by District Level Committee, VEC, MTA/PTA, E.O.A.E.O.(DP).2.10 Procedure and status of construction of kitchen-cum-store.The Government of India MHRD, Deparment of School Education andLiteracy MDM Division regarding revision of cost of construction of kitchencum-storeunder the National Programme of Mid-Day Meal has alreadyapproved for sharing contribution of 75.25 (Centre and UT). Accordingly,proposal is already approved by the UT Administration for UT share and forthe reasoning centre share and for the central share Ministry of HRD, MDMDivision has been intimated for release of Central Assistance for theconstruction of 100 kitchen-cum-store for the year 2011-12 but fund is notreleased. No construction of kitchen sheds in current year.2.11 Procedure of procurement of kitchen devices from (i) funds released underthe Mid Day Meal Programme (ii) other sources.Kitchen devices are procured as per the requirement received fromvarious MDM Centres, after observing codal formalities, the supplier directlydistributes to the concern schools as per their requirement. Generally, theMinistry allots limited amount for procurement of kitchen devices accordinglythe supply order is placed.We propose to provide kitchen devices to 86 Upper Primary schools Rs.11600/- per school total Rs. 10.00 lakhs.We propose to provide refrigerator systems to preserve green vegetablematerials in all the Mid Day Centres duing 2012-13 primary schools number ofschools 282 is Rs. 10000/- per piece. Total amount Rs. 28.20 lakhs.2.12 Capacity building and training conducted for different categories ofpersons involvedin the Mid Day Meal Programme.This is pertaining to Management Monitoring and Evaluation. Duringthe current year training programme for cooks/helpers was conducted at school

level. Training of cooks/helpers PTA/MTA and VEC members is proposed for2012-13.2.13 Management Information System at School, Village / Gram Panchayat,Block, Districtand State level and its details.The Management and information system are not developed and datastatistics collected at school is sent through concerned Central Primary Schoolof Head Masters. The District Level, Head of Office, Department of PrimaryEducation (DP) through nodal officers in charge of the scheme is responsible.We propose to introduce SMS and MIS.2.14 Systems to ensure transparency, accountability and openness in all aspectsof programme implementation, including inter alia, foodgrainsmanagement, ingredients procurement, cooking and serving, appointmentof cooking staff, construction of kitchen-cum-store, and procurement ofcooking devices.All the schools have put detail information on notice boards in followingmanners:1. Foodgrains, Vegetables and other ingredients and utilized are displayed.2. No. Of students having meals.3. No. Of cooks engaged.4. The name and phone numbers of suppliers of vegetables and otheringredients.5. Quantity of foodgrains, pulses and vegetables and their nutritutive value perchild per day.The Notice Board of Education Section of District Panchayat displaysinformation regarding appointment of cooking staff. Any VEC memberwho desires to get information regarding kitchen shed construction andprocurement of devices can get the same form Education section ofDistrict Panchayat.2.15 Measures taken to rectify:a) Inter-district low and uneven utilization of food grains and cooking cost.There is not district mismatch in utilization of foodgrains and cookingcost.b) Intra-district mismatch in utilization of food grains and cooking cost.There is no mismatch in intra-district of utilization of foodgrains Intradistrictutilized foodgrains according to enrolment and no. Of workingdays etc.

c) Delay in delivering cooking cost at school level.There is no delay in delivering cooking cost at school level. It is donewithin the time.2.16 Details of Evaluation studies conducted by State/UTs and summary of itsfindings.Local Mahila Mandal body/Parents are involved in evaluation process todetermine the low utilization of foodgrains and standard of meals at schoollevel. Children are happy with the meals served. For external evaluation somenutrition experts are engaged to monitor the efficiency of programme. Foodand Nutrition Board, Silvassa inspected the schools and gave the report thatmeal is served as per the nutritive value as shown in the guideline.2.17 Brief write up on best practices followed in the State.In all the schools where Mid Day Meals is served children of all thecastes and communities sit together and have meals in spirit of camaraderiewithout any feeling of resentment towards one another. All the children washhands and say prayers before meals. The children wash their plates. In all theschools teachers are actively in the supervision of meals and a visitors books ismaintained and opinions of PTA/MTA and VEC members are recordedregarding Mid Day Meals scheme.2.18 Instances of unhygienic food served, children falling ill, sub-standardsupplies,diversion/misuse of resources, social discrimination and safetymeasures adopted to avoid recurrence of such incidents.There is no instance of unhygienic food served neither any instance of childrenfalling ill. The concerned teacher/head master checks the food items supplied.List of brands of the food items is given to them by the Department. Theycheck the brand and the expiry date before accepting the food items. There isno diversion neither misuse of resources reported so far. In this UT there doesnot exist social discriminations. All the children belonging to different casteand communities sit together in a spirit of camaraderie and have meals.We have built a Redressal Mechanism System in the Educaiton Sectionof District Panchayat. The concerned teacher calls the E.O.(DP), the CEO(DP)and the supervisor for any problem regarding implementation of the scheme.The issue is immediately resovled.

2.19 Extent of involvement of NGOs and Civic Body Organizations(CBOs)/PRIs in the implementation and monitoring of the Scheme.No NGOs and Civil Body Organization (CBOs) PDIs involved in thescheme. We propose to involve retired officials in monitoring the scheme.2.20 Status of School Health Programme with special focus on provision ofmicronutrients,Vitamin-A, de-worming medicine, Iron and Folic acid,Zinc, distribution of spectacles to children with refractive error andrecording of height, weight etc.The Health Department has inspected 101 schools and 23,308 studentsupto December 2011. The remaining children will be examined by March2012. All the children are administered deworming medicines and iron tablets.Height and weight are recorded during the inspection by doctors and also byteachers every quarterly. Teachers are trained by the Health Department tocheck the vision of the children. Those found with vision deficiencies are takento the nearest Primary Health Centre for further examination and treatment.The Dentist inspects all the schools, examines teeth of the students and alsodemonstrates the proper way of brushing teeth and guides in tooth care.We propose to have Van based dental checkup so that treatment can beadministered in the school.2.21 Present monitoring structure at various levels. Strategy for establishmentof monitoring cell at various levels viz. Block, District and State level foreffective monitoring of the scheme.There are Monitoring Committees at UT/District levels for effectivemonitoring of the Mid-Day Meals scheme. The members of this committeevisit schools as per the weekly schedule. The PTA/MTA/VEC members alsovisit the schools and monitor the meals and record their observationsuggestions in a register maintained at school levelA. UT /District level Monitoring CommitteeDy. Sec.EducationChairman/Secretary(Education)↓Sec. Health & Social Collector CEO(DP) Stat & Planning ADE EO(DP)B. Distict Gram Panchayat/Village Level Monitoring CommitteeChairman- Collector↓President(DP) President (SMC) Vice President(DP) Sarpanch(2 persons) HM/Teacher Concerned EO(DP) AEO(DP)

2.22 Steps taken to strengthen the monitoring mechanism in the Block, Districtand Statelevel and status of constitution of SMCs at these levels. Status offormation on SchoolManagement Committee at village / school / cookingagency level in the light of Rightto Education Act, 2009.There is a District Level Monitoring Cum Steering Committee and theVillage monitoring Committee were constituted. Meetings of these Committeeshave been held and the members have been visiting schools and monitoring theMDM Scheme. Village Education Committee constituted in 11 Pateladsparticipating Gram Panchayat sarpanches and Gram Panchayat members,District Panchayat members who ground level supervised their jurisdictionunder MDM Scheme. District level, District Education Committee constitutedwith participation of Hon. Collector as a Chairman and other officers asmembers are nominated for steering-cum-monitoring & Evaluation of thescheme. They check the food prepared and record their opinion/suggestions ina register maintained at school level.2.23 Arrangement for official inspections to MDM centres and percentage ofschools inspected and summary of findings and remedial measures.The concerned A.E.O. (DP) and EO(Academic) inspected all the schoolsmonthly and submit the report. In all the schools MDM is regularly served. Thefood items supplied is of best quality. The meals are well prepared. Cleanlinessand hygiene is maintained in the kitchen. The foodgrains and other ingredientsare stored properly. Vegetables and other ingredients are supplied on time. InGovernment schools and Govt. Aided schools almost all students have takenmeals under MDM.The President(DP) / Vice President(DP) and the CEO(DP), EO(DP) visitthe schools frequently to monitor the programme and ensure good quality food.The Food and Nutrition Officer (Health Department) also visit schools to checkthe quality of food served.2.24 Feedback/comments in respect of report of Monitoring Institutionsdesignated for your State/UTs to monitor implementation of MDM andaction taken thereon.PTA/MTA and VEC members visit MDM centre and after checking thefood cooked at the centre express their satisfaction regarding the cookedmeals.

2.25 Grievance Redressal Mechanism if any, used by the States / UTs. Details ofcomplaints received, nature of complaints and time schedule for disposalof complaints.The UT has established a Grievance Redressal System at district level inthe office of the Education Officer(DP), Silvassa, schools are instructed tocontact the CEO/EO(DP)/A.O.(DP) and AEO(DP) for redressal of grievanceswhich are immediately attended to and issues resolved.2.26 Media campaign, if any.The implementation of the MDM Scheme in various schools of UT ispublished in local media newspapers like Hotline, Jansansar, Divyabhaskar etc.by publishing the photos of meals served under MDM .2.27 Overall assessment of the manner in which implementation of theprogramme is contributing to the programme objectives and an analysis ofstrengths and weaknesses of the programme implementation.There has been increae in enrolment and retention. Nutritional status ofthe students has improved. There has been increase in height and weitht.Academic performance has improved. Meals have been served regularlywithout any laps. Monitoring is being done at all levels. There is no complaintwhatsoever. All the schools have been serving the hot cooked meals to all thestudents under the scheme.In some schools the timing of serving meals is changed.The UT of Dadra and Nagar Haveli will have common working days forPrimary and Upper Primary schools. 220 working days and 127 non workingday. Funds released form UT Fund is paid for cooking cost to avoid delay.************************