INVITATION TO BID - City of Champaign

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SECTION 1: INSTRUCTIONS TO BIDDERS1. Definition of TimeAll time limits designated as days within these documents shall be interpreted to meancalendar days unless otherwise specified. A calendar day is every day on the calendar.2. Receipt and Form of BidsA. Any bid received by the City Clerk after the date and time specified in theInvitation to Bid shall not be considered and shall be returned to the Bidderunopened.B. All bids and accompanying data must be submitted in conformity with, be basedupon, and be subject to all the requirements of the contract documents. Thefollowing documents must be submitted as part of the bid:1. The Bid Form (Form D-1)2. Bid Security (Form D-3 or D-4)3. Disclosure Affidavit (Form D-5 or D-6)4. Affirmative Action Compliance Forms (Form D-7 or D-8) OR Certificate ofApproval5. Any other documents required by the SpecificationsC. All required documents shall be enclosed in an opaque envelope sealed andclearly labeled with:1. Name, Address and Phone Number of the Bidder2. Project Title and Number (see Invitation to Bid)3. Bid Opening Date and Time (see Invitation to Bid)If forwarded by mail, the sealed envelope containing the bid must be enclosed inanother envelope addressed to the City of Champaign, c/o City Clerk, 102 NorthNeil Street, Champaign, IL 61820. The exterior envelope must also contain theProject Title, Number and Bid opening date and time.D. All blank spaces in the Bid documents must be filled in by using a typewriter,indelible ink, or word processor. Where amounts are given in both words andfigures, the words will govern. If there is a discrepancy between the total amountand unit price, the unit price will govern. The signer must initial any changes.E. The Bidder must sign the Bid Form. If the Bidder is a corporation, the Bid Formmust bear the name of the corporation, the corporate seal, and be signed by anofficer authorized to bind the corporation. If the Bidder is a partnership or limitedliability corporation (LLC), the Bid Form must bear the name of the partnership orLLC and be signed by a partner or member.3. Examination of Job Site and Contract DocumentsA. Each Bidder must examine the site of the proposed work and review any plansand/or project specifications, including any addenda, so that the Bidder may fully- 2 - Form A-3 08/11
understand the difficulties and restrictions attending the execution of the workcontemplated under the contract and satisfy themselves of the accuracy of thebid amount and estimate. The failure or omission of any Bidder to do any of theforegoing shall in no way relieve the Bidder from any obligation with respect to itsbid.B. Bidders shall thoroughly examine and be familiar with the general conditions andall other contract documents.C. Should a Bidder find discrepancies or omissions in the specifications or othercontract documents, or be in doubt as to the meaning of any requirement or term,the Bidder shall notify the City at least five (5) business days prior to the deadlinefor submission. The City will send written instructions in the form of anaddendum to all Bidders if the information is deemed necessary by the City insubmitting bids. The City will not be responsible for any oral instructions.The failure of the Bidder to request clarification prior to submitting the bid waivesthe Bidder’s right to claim any ambiguity or discrepancy in the documents.4. AddendaShould the City issue any addenda to the bid documents, the Bidder shall submitacknowledgement of receipt of the addenda on the Bid Form and the bid shall be basedon all addenda. Any addenda issued by the City shall be considered part of the biddocuments and failure to submit acknowledgement of the receipt of all addenda shall because for the City to reject the bid.5. Bid Prices NetBid prices shall be net, including therein transportation and handling charges F.O.B. Cityof Champaign, and shall further include all charges of whatsoever sort for labor,materials, utility costs, and all other charges contained in or required by the work ormaterials designated in the contract documents.6. Bid SecurityA. Bidders shall submit with each bid a bid bond reflecting TEN PERCENT (10%) ofthe total bid amount in the form contained in the bid documents. The bond shallbe secured by a certified check, letter of credit, bank draft, bank cashier’s checkor surety licensed to do business in the State of Illinois and be made payable tothe City of Champaign for the same amount. Bid security deposited by thesuccessful Bidder shall be retained or drawn on not as a penalty, but asliquidated damages in the event that Bidder fails to deliver fully executed contractdocuments, performance security, or certificates of insurance to the City withinfourteen (14) calendar days from the date the City sends the Notice of Award tothe Bidder. By submission of the bid, the Bidder acknowledges theimpracticability of calculating the actual damages which would be suffered by theCity and agrees that the sum posted represents reasonable liquidated damages.B. The City Clerk shall hold the bid security of the successful Bidder until allrequired contract documents have been submitted. Bid checks securing the bidbond, other than that submitted by the successful Bidder, shall be released to the- 3 - Form A-3 08/11
Page 1: INVITATION TO BIDDate of Invitation
Page 5 and 6: 11. Reservation of RightsA. The Cit
Page 7 and 8: SECTION 2 - TECHNICAL SPECIFICATION
Page 9 and 10: components with new parts or recond
Page 11 and 12: Contractor has fallen behind the se
Page 13 and 14: 9. I hereby attach my schedule of U
Page 15 and 16: SURETY: (Name)(SEAL)BY: (Signature
Page 17 and 18: STATE OF )COUNTY OF )) ss.I, , a No
Page 19 and 20: Authority Act, or the Build Illinoi
Page 21 and 22: 10. Accident PreventionThe Vendor s
Page 23 and 24: 17. Indemnity/Hold HarmlessTo the f
Page 25 and 26: 21. Performance Bond NOT APPLICABLE
Page 27 and 28: (B)The Construction Contractor shal
Page 29 and 30: C. PARTNERSHIP OR L.L.C.The busines
Page 31 and 32: Community Relations Office102 North
Page 33 and 34: SECTION III. Employment Information

INVITATION TO BID - City of Champaign

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