limited to the keeping <strong>of</strong> accurate records showing the names and occupation <strong>of</strong>all laborers, workers and mechanics employed on this contract. The recordsshall show the actual hourly wages paid to each such person. Should the rateschange during the contract period, the Contractor shall pay its workers not lessthan the rates in effect.B. To the extent it is applicable, the Bidder shall comply with the Federal Davis-Bacon Act rather than the Illinois Prevailing Wage Act referred to above.17. Veteran’s Preference Act and Employment <strong>of</strong> Illinois Workers on Public Works ActThe Contractor shall comply with the Veterans Preference Act (330 ILCS 55/1 et seq.,)and the Employment <strong>of</strong> Illinois Workers on Public Works Act (30 ILCS 570- 0.01 et seq)in the employment and appointment to fill positions in the construction, addition to, oralteration <strong>of</strong> any public works.18. Local Preference19. TaxesFor purchases <strong>of</strong> $5,000 or greater, local vendors will be given a preference as providedin Section 12.5-34 <strong>of</strong> the <strong>Champaign</strong> Municipal Code, 1985, as amended, which allows apreference in the case <strong>of</strong> bids within the lesser <strong>of</strong> $2,000 or two percent (2%).Bids shall include applicable taxes. The <strong>City</strong> is exempt from Illinois sales tax andFederal Excise Taxes.- 6 - Form A-3 08/11
SECTION 2 – TECHNICAL SPECIFICATIONSMaintenance Services <strong>of</strong> HVAC Equipment at <strong>City</strong> Facilitiesfor the period <strong>of</strong> April 1, 2012 through March 31, 2014Bid No. 11/12-12Intent. The intent <strong>of</strong> this Invitation to Bid is to establish a service contract for preventivemaintenance services <strong>of</strong> HVAC equipment at the <strong>City</strong> Building, Police Facility, Public WorksDepartment, and Main Fire Station.PART A - SPECIFICATIONS1. Facilities IncludedThe following facilities are to be included in this contract:A. <strong>City</strong> Building, 102 North Neil Street, <strong>Champaign</strong>, ILB. Police Facility, 82 East University, <strong>Champaign</strong>, ILC. Public Works Department, 702 Edgebrook Drive, <strong>Champaign</strong>, ILD. Main Fire Station, 307 S. Randolph, <strong>Champaign</strong>, IL2. Systems and Equipment CoveredThis proposal shall cover all heating, air conditioning, and ventilation equipment including, butnot limited to the following: Boilers, pumps, fans, motors, temperature controls, hydronic pipinginside <strong>of</strong> equipment rooms and related equipment in the facilities listed in Section 1.Boiler tube and refractory materials shall be included as well as gaskets, seals, and relatedequipment/parts. The following items pertaining to the HVAC system and equipment are notincluded in this agreement: Replacement or repair <strong>of</strong> ductwork or unit cabinets, maintenanceor repair <strong>of</strong> electrical wiring (except controls wiring), drains, and modifications <strong>of</strong> the system tocomply with recommendations or directives <strong>of</strong> insurance companies or governmental agencies,hydronic piping outside <strong>of</strong> the equipment rooms.3. Preventive MaintenanceThis contract shall include preventive maintenance on all covered systems and equipmentconsistent with the preventive maintenance schedule with the Contractor shall provide withinthirty (30) days <strong>of</strong> the receipt <strong>of</strong> the Notice to Proceed letter from the <strong>City</strong> <strong>of</strong> <strong>Champaign</strong>.Specific maintenance intervals will be determined by equipment run time, application, location,and in accordance with manufacturer’s specifications unless otherwise agreed upon by the<strong>City</strong>’s representative. This contract covers all necessary tools, equipment, labor, travel, parts,and materials as required. Work to be performed shall include, but not be limited to, thefollowing:Maintenance ActivityA. Any unusual equipment operation or inoperativeequipment will be noted and service will be performed.B. All access panels and control covers are to be in placeand properly secured.C. All heating and air conditioning filters are to be inspectedfor condition and are to be cleaned or replaced asapplicable.Maintenance FrequencyEvery visitEvery visitSix (6) times per yearJ:\PURCHASING\Contract Documents for various projects\Building Services\HVAC-2012\Technical Specs.doc1