PWD Manual Final Draft - Association of Engineers Kerala

Contents9. Registration of contractors10. Maintaining of all relevant registers.11. Follow up action on audit notes of Accountant General.12. General correspondence on establishment matters.13. Receipt of tapals and putting up to Deputy Chief Engineer in Chief Engineers’ office /Deputy Superintending Engineer in Circle office/Deputy Executive Engineer in Deputy ChiefEngineer office and Assistant Executive Engineer in Sub Division office.14. Maintain inward and despatch registers15. Any other work entrusted by the Head of the Office. The Head of Office shall obtainremarks of the Financial Assistant/ Financial Officer for the items mentioned in G.O. (P) No.388/92/Fin dated 6.5.1992The head of concerned branches shall forward files of works entrusted to them to the DeputyChief Engineer in Chief Engineer’s Office, Deputy Superintending Engineer in the Circle,Deputy Executive Engineer in Division office.However the files relating to the following items within the responsibility of the technicalbranch shall be routed through the Divisional Accountant in Division Office and FinanceAssistant in Circle Office and Senior Finance Officer/Finance Officer in Chief Engineer’sOffice.i. Administrative Sanctionii Audit of work bills, vouchers etc.16. Agreement for works executed in Division and Circle offices shall be handed over to theDivisional Accountant for safe custodyThe head of department/office will obtain the remarks/view of the financial assistant/ seniorfinance officer on the following subjects before decisions are taken1. Proposal and allocation of funds for schemes2. Creation and upgradation of posts3. Public Accounts Committee/Estimate Committee and Subject Committee.4. Purchase of tools and plant, machinery and equipments or other stock and storesexcept petty items.5. Repair and maintenance of vehicle, machine other assets:6. Sanction of investigation estimates.7. Administrative sanction of schemes/works.8. Acceptance/recommendation of tender. quotation for purchase/works.9. Execution of agreements and powers of attorneys10. Acceptance and release of securities and release of retention of money.11. Risk and cost termination of the contracts and imposing fines of contractors.12. Registration, renewal and black listing of contractors.13. Vigilance and other court cases involving financial aspects including arbitrationcases.14. Settlement of centrally sponsored scheme claims and adjustment of interdepartmental State accounts15. Sanction of survey reports and sale by auction.203.4 Nodal OfficerEvery Office in the Department shall have a Nodal Officer for furnishing answers in the prescribed timeto Legislative Assembly Interpellations.The Nodal Officers shall be Deputy Chief Engineer in Chief Engineer’s office, Dy. SE in Circle office,Dy. EE in Division Office, Assistant Executive Engineer in Sub Division Office and Assistant Engineer inSection Office.204 Administration Wing204.1 Chief Engineer Administration & DesignsIn addition to the duties as per section 202.1, he shall also have the following administration duties:1.Post adequate and suitable staff at the appropriate places as per proposal of concerned ChiefEngineer and to take steps to correct deficiencies and imbalances if any.2. Conduct Chief Engineers’ committee meeting periodically.3. To allot non gazetted officers to divisions / circles for reposting.26