Procurement Manual - Unrwa

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CHAPTER 2CHAPTER 2UNRWA PROCUREMENT POLICY1. UNRWA, in its management of public funds, is expected to comply with allapplicable regulations, rules and procurement principles. UNRWA donors expect thesame level of fairness, transparency, integrity, economy and effectiveness for allprocurement activities.2. This chapter presents the principles of the UNRWA procurement policies andprocedures. It outlines the applicable policies and procedures, and explains theresponsibility and accountability of those involved in the procurement process inrelation to the overall procurement principles.2.1 Procurement Overview2.1.1 Definition of Procurement1. This Manual shall apply to all procurement carried out in the Agency except as setforth at 7a-7d in this sub-Section.2. “Procurement,” as used in this Manual, means all actions necessary for theacquisition, by purchase, lease or otherwise, of:a. Goodsb. Servicesc. Constructiond. Real Property3. “Goods” means objects of every kind and description including raw materials,products and equipment and objects in solid, liquid or gaseous form, and electricity,as well as services incidental to the supply of the goods if the value of thoseincidental services does not exceed that of the goods themselves.4. “Services” means any object of procurement other than goods or construction.5. “Construction” means all work associated with the construction, reconstruction,demolition, repair, renovation or maintenance of a building, structure, infrastructureor works, such as site preparation, excavation, erection, building, installation ofequipment or materials, decoration and finishing, as well as services incidental toconstruction such as drilling, mapping, satellite photography, seismic investigationsand similar services provided pursuant to the procurement contract, if the value ofthose services does not exceed that of the construction itself.6. “Real Property” means land or any improvement thereon.7. Pursuant to paragraph 3.3 of OD10, this Procurement Manual shall not apply to thefollowing:PROCUREMENT MANUAL 10/127 VERSION 2
a. Contracts with individuals for employment or for personal consultancy orother professional services, which are within the purview of OrganizationDirective No. 29.b. Agreements with public international organizations, governments or nongovernmentalorganizations which do not involve expending funds of theAgency, including funds entrusted to the Agency by its donors and for whichit is accountable.c. Agreements relating to the Provident Fund, including without limitation thoserelating to the management of the funds therein, which are within the purviewof Organization Directive No. 28.d. Arrangements with banks and other financial institutions with regard to theAgency‟s bank accounts.8. UNRWA has committed to decentralized decision-making, robust individualaccountability, streamlined and flexible processes and measured management ofrisk. This Manual reflects those commitments.9. Procurement staff and any other Sponsoring Officer in the Fields and at HQ(A) (ref2.4) shall be responsible for the acquisition of goods, services and construction incoordination with internal customers and in accordance with this Manual.Sponsoring Officer is defined in 2.3, article 4.10. This Procurement Manual, in conjunction with OD10, sets forth the principalpractical guidance to procurement, the policies and procedures of which aremaintained centrally by the HQ in Amman.2.2 Procurement Principles1. UNRWA‟s general policy on procurement is set out in OD10, section 4. Allprocurement carried out by UNRWA shall be guided by the following principles:a. Best value for moneyb. Fairness, integrity and transparencyc. Effective competitiond. The interest of UNRWA and the Palestine RefugeesDisaggregation of requisitions shall not be allowed if such disaggregation serves novalid purpose and is made for the sole purpose of circumventing the reviewrequirements set forth in this Directive or the Procurement Manual.2. The purpose of these principles is to establish a common framework and commonvalues to be applied throughout the procurement process. In applying theseprinciples in the procurement process, UNRWA supports the activities of the Agencyby avoiding waste of resources, producing the most appropriate solution at all times,and strengthening the interest of the Agency and its clients.PROCUREMENT MANUAL 11/127 VERSION 2
Page 5 and 6: Chapter 10 Contracting 9210.1 Contr
Page 7 and 8: List of TablesTable ‎2-1: Indicat
Page 9: 6. The Procurement Manual is made u
Page 13 and 14: system increases the possibility of
Page 15 and 16: d. All relevant factors such as pri
Page 17 and 18: TABLE 2-: INDICATIVE LEVELS OF DELE
Page 19 and 20: i. Shall record all procurement rel
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Page 23 and 24: c. Analyze and recommend to the CPL
Page 25 and 26: 2.7.1 Ethics in Dealing with Suppli
Page 27 and 28: 4. In order for environmental aspec
Page 29 and 30: CHAPTER 3DEPARTMENT AND FIELD OFFIC
Page 31 and 32: e. Estimated price; andf. Any addit
Page 33 and 34: or complex depending on the need. T
Page 35 and 36: CHAPTER 4SOURCING OF SUPPLIERSThe s
Page 37 and 38: 2. The procurement opportunity shal
Page 39 and 40: 2. The following principles shall b
Page 41 and 42: f. Lack of response or acknowledgme
Page 43 and 44: 5.1.1 Low Value Purchasing (Require
Page 45 and 46: 10. Competition shall be solicited
Page 47 and 48: 5.2.2 Establishment of a New LTA1.
Page 49 and 50: . When goods are available locally
Page 51 and 52: d. Negotiation on technical aspects
Page 53 and 54: 2. While the details and complexity
Page 55 and 56: well as receipt and acceptance of g
Page 57 and 58: clarify which conditions the suppli
Page 59 and 60: quantitative and qualitative manner
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supplement to other types of advert
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7.6 Receipt and Opening of Offers7.
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7.6.3.6 Withdrawal of Submissions1.
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c. Bidder is eligible, e.g. duly re
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The table below gives further detai
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4. A two-envelope system where supp
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y = maximum number of points for th
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8.4.4 Financial Evaluation1. The ne
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4. Best and Final Offer (BAFO) - RF
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4. In general, UNRWA shall verify t
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c. Apparent errors in price: UNRWA
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7. In the case of submissions for a
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normally be a member of the LCP.e.
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affect the procurement process or t
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CPLD) while the CPLD or each, or, i
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procurement activities below USD $5
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in a clear understanding of terms a
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4. Contract and/or unit price and t
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a. A „lump sum‟ formula contrac
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10.4.8 Amendment to Contract1. Once
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etween the purchase price of a prod
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3. To be on the safe side, one shal
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11.2.6 INCOTERMS1. INCOTERMS (Inter
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the relevant version of the UNRWA P
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CHAPTER 12CONTRACT ADMINISTRATION1.
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6. In case a contract has been awar
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12.2 Inspections1. Monitoring of th
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shall ensure that all relevant info
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12.10 Financial Management and Paym
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d. Any UNRWA-furnished property has
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GlossaryAAACPArbitrationAudit trail
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ExigencyFOFPLOFPOGCCGlobal CompactG
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ProductProposalQuotationRemedyRequi
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List of AnnexesAnnex No Description
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Procurement Manual - Unrwa

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