Procurement Manual - Unrwa

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CHAPTER 1INTRODUCTION1. The Procurement Framework is grounded in article 5.2 (d) of the FinancialRegulations of the United Nations Relief and Works Agency for Palestine Refugeesin the Near East (“UNRWA” or “the Agency”) which states that:The Commissioner-General shall:(d)Establish procedures for the awarding of contracts for construction,supplies and other requirements (including services) which willensure that:(i) All applicable rules and regulations of the Agency have beencomplied with;(ii) The contract is based on sound commercial, technical, and legalpractice; and(iii) Adequate tenders have been requested and that, all otherconditions being equal, the lowest price or offer has beenaccepted and represents the best value for money.2. Further to the Commissioner-General‟s powers under the Financial Regulations,Organization Directive No. 10 (OD10) of UNRWA was issued which states, „TheDirector of Administrative Support (DAS) shall ensure that all procurement functionsin the Agency are carried out in accordance with the applicable regulations, rules,directives, instructions and other policies and procedures. To this end, the DAS shallhave the authority to establish the necessary controls and monitoring system andissue and amend from time to time a procurement manual and other administrativeinstructions, in each case consistent with and implementing the applicableregulations, rules, directives and other policies and procedures‟.3. This is the Procurement Manual, issued under the above authority.4. The UNRWA Procurement Manual sets forth the procurement regulatory frameworkfor UNRWA. The Procurement Manual aims to update UNRWA procedures to bettersuit the UNRWA of today and the context in which the Agency is operating, while atthe same time incorporating current best practices in public procurement. Theprovisions of the Procurement Manual aim to be an essential reference andguidance tool for UNRWA and its staff in its operations.5. The Procurement Manual shall guide all UNRWA procurement activities to beconducted according to UNRWA procurement policies and procedures, regardless oflocation and nature of the procurement. Only where clearly stated in the legalagreement with a donor can UNRWA procurement activities be guided by otherprocedures (ref. Chapter 5 d).PROCUREMENT MANUAL 8/127 VERSION 2
6. The Procurement Manual is made up of 13 Chapters and it is organizedchronologically in line with the procurement process, starting with procurementplanning and ending with contract administration. UNRWA procurement is carriedout in compliance with policies outlined in a number of relevant documents, which, inthe case of inconsistency or ambiguity between them, shall prevail in the followingorder:a. The UNRWA Financial Regulationsb. UNRWA Organizational Directives and Administrative Instructionsc. UNRWA Procurement Manuald. UNRWA Property Management Manuale. Manual of Supply Procedures, Supply Division Technical Instructions,Technical Services Instructions7. This UNRWA Procurement Manual covers policies and procedures related to theProcurement Management processes found at UNRWA. The Procurement Manualdoes not include the content of The Manual of Supply Procedures (with theexception of MSP 3, which is superseded by this Manual), nor does it include theProperty Management Manual (PMM).PROCUREMENT MANUAL 9/127 VERSION 2
Page 5 and 6: Chapter 10 Contracting 9210.1 Contr
Page 7: List of TablesTable ‎2-1: Indicat
Page 11 and 12: a. Contracts with individuals for e
Page 13 and 14: system increases the possibility of
Page 15 and 16: d. All relevant factors such as pri
Page 17 and 18: TABLE 2-: INDICATIVE LEVELS OF DELE
Page 19 and 20: i. Shall record all procurement rel
Page 21 and 22: 2. Such a structure typically separ
Page 23 and 24: c. Analyze and recommend to the CPL
Page 25 and 26: 2.7.1 Ethics in Dealing with Suppli
Page 27 and 28: 4. In order for environmental aspec
Page 29 and 30: CHAPTER 3DEPARTMENT AND FIELD OFFIC
Page 31 and 32: e. Estimated price; andf. Any addit
Page 33 and 34: or complex depending on the need. T
Page 35 and 36: CHAPTER 4SOURCING OF SUPPLIERSThe s
Page 37 and 38: 2. The procurement opportunity shal
Page 39 and 40: 2. The following principles shall b
Page 41 and 42: f. Lack of response or acknowledgme
Page 43 and 44: 5.1.1 Low Value Purchasing (Require
Page 45 and 46: 10. Competition shall be solicited
Page 47 and 48: 5.2.2 Establishment of a New LTA1.
Page 49 and 50: . When goods are available locally
Page 51 and 52: d. Negotiation on technical aspects
Page 53 and 54: 2. While the details and complexity
Page 55 and 56: well as receipt and acceptance of g
Page 57 and 58: clarify which conditions the suppli
Page 59 and 60:
quantitative and qualitative manner
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supplement to other types of advert
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7.6 Receipt and Opening of Offers7.
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7.6.3.6 Withdrawal of Submissions1.
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c. Bidder is eligible, e.g. duly re
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The table below gives further detai
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4. A two-envelope system where supp
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y = maximum number of points for th
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8.4.4 Financial Evaluation1. The ne
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4. Best and Final Offer (BAFO) - RF
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4. In general, UNRWA shall verify t
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c. Apparent errors in price: UNRWA
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7. In the case of submissions for a
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normally be a member of the LCP.e.
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affect the procurement process or t
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CPLD) while the CPLD or each, or, i
Page 91 and 92:
procurement activities below USD $5
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in a clear understanding of terms a
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4. Contract and/or unit price and t
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a. A „lump sum‟ formula contrac
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10.4.8 Amendment to Contract1. Once
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etween the purchase price of a prod
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3. To be on the safe side, one shal
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11.2.6 INCOTERMS1. INCOTERMS (Inter
Page 107 and 108:
the relevant version of the UNRWA P
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CHAPTER 12CONTRACT ADMINISTRATION1.
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6. In case a contract has been awar
Page 113 and 114:
12.2 Inspections1. Monitoring of th
Page 115 and 116:
shall ensure that all relevant info
Page 117 and 118:
12.10 Financial Management and Paym
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d. Any UNRWA-furnished property has
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GlossaryAAACPArbitrationAudit trail
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ExigencyFOFPLOFPOGCCGlobal CompactG
Page 125 and 126:
ProductProposalQuotationRemedyRequi
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List of AnnexesAnnex No Description
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Procurement Manual - Unrwa

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