Procurement Manual - Unrwa

2. The following principles shall be used for the selection of suppliers for the short list:a. Entities included on the short list should to the extent possible represent afair share of potential markets and equitable geographic distribution. Dueconsideration is to be given to the inclusion of suppliers from developingcountries and new emerging markets.b. For repetitive requirements, the short list should be updated each time toconsider potential new actors in the market and allow potential new suppliersto participate.c. If a pre-qualification process has been undertaken for a specific procurementactivity, all suppliers meeting the pre-qualification criteria shall be shortlisted.d. There is no obligation for UNRWA to invite all companies having expressedinterest through a call for an EOI. Likewise, there is no obligation for UNRWAto limit the short list to the companies having expressed interest.e. For procurement activities with estimated value at USD 60,000 or more andless than USD 200,000 a minimum of 5 entities should be short-listed. Forprocurement, actions with estimated value at USD 200,000 or more aminimum of 8 entities should be short-listed. However, more than theseminimum numbers of entities should be short-listed if required to achievecompetition. These numbers are a guideline, in the event there is a lack ofsuitable entities available for short-listing, public advertisement should beundertaken.f. If suppliers must meet specific eligibility requirements for the procurementaction in question e.g. specific product requirements such as ISO certificationor quality standards, then only suppliers that meet these requirements shouldbe selected for the short list.g. As a general rule, the supplier‟s technical and financial capacity shall beappropriate compared with the value of the contract and the nature of therequested needs.h. The capacity of the suppliers should be taken into account. In particular, ifmultiple tenders are undertaken simultaneously or with a risk of awardingmultiple contracts to the same suppliers within the timeframe required forexecution of the contracts, this should be taken into account.i. The assessment criteria mentioned in the United Nations „Guideline for prequalification‟might be applicable also in a more informal assessment ofsuppliers for short-listing.j. Suppliers under United Nations embargo or otherwise sanctioned by theUnited Nations must not be short-listed. The United Nations PSS office inNew York sends out notifications and can be contacted regarding suppliersthat are sanctioned.PROCUREMENT MANUAL 39/127 VERSION 2