Procurement Manual - Unrwa

5.2.2 Establishment of a New LTA1. The possible need for an LTA should be considered during the procurementplanning stage. If an operational unit within UNRWA experiences or foresees arepetitive need for standard services or products, or requires emergency supplies, itmay consider establishing an LTA (local or international) with a supplier.Procurement staff may establish an LTA based on the needs Agency wide.2. Prior to any formalized arrangement, and in order to select the supplier offering themost appropriate product at the most competitive price, a competitive procurementprocess should be undertaken (by UNRWA or based on the competitive processundertaken by another United Nations organization which already has establishedan LTA with the supplier.) CPLD should be contacted to provide assistance insetting up the agreement, or set up the agreement upon request of an operationalunit.5.2.3 Use of Existing LTAs1. If an LTA exists for the type of goods or service required in a specific case, orderscan be placed against the agreements without further competitive bidding. An orderagainst an existing LTA is generally called a call-off order. At UNRWA, we establishLTAs into the electronic PIMS system as Blanket Purchase Orders and processRelease Orders against that agreement. UNRWA may choose to establish multipleLTAs with different suppliers for the same product/service, in order to ensure steadysupply or offer a broader range of supply options.2. Since an LTA provides an established and approved framework for provision ofgoods and services to UNRWA, no tender process or award of contract is requiredwhen placing a call-off order against an LTA. The order must, however, be approvedby the level of delegated authority that covers the value of the order.3. In instances of multiple LTAs being available to satisfy UNRWA needs, the criteriafor selecting the LTA for call-off orders shall be documented in the procurement file.4. Finally, an LTA can be used to provide a benchmark when procuring comparablegoods and services on a competitive or waiver basis. The benchmarking can bedone in order to:a. Assist in determining product specificationsb. Establish quality criteriac. Compare prices5.2.4 The Use of LTAs of Other United Nations Organizations1. Subject to permission by the respective organization, UNRWA encourages the useof suitable LTAs established by other United Nations organizations, on the conditionthat the LTA is established on the basis of a competitive tender process, or ajustified waiver process according to the regulations and rules of that particularorganization, and which would also be acceptable to UNRWA.PROCUREMENT MANUAL 47/127 VERSION 2