Procurement Manual - Unrwa

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allowed in the contract for changes in Cost, Advance Payments if any, Repaymentamortization rate of advance payment, Minimum Amount of Interim PaymentCertificates, Minimum amount of Third Party Insurance. A Statement of Work isusually accompanied by Conditions of Contract for Construction, a set of Workingdrawings, BoQ and Technical Specifications.3. The SOW may be accompanied by the requirements that should be fulfilled by thesuppliers or contractors with regard to professional and technical qualifications,professional and technical competence, financial resources, equipment, experience,managerial capability, legal status and other facilities that are required to fulfill theobligations of the supplier/contractor.PROCUREMENT MANUAL 34/127 VERSION 2
CHAPTER 4SOURCING OF SUPPLIERSThe sourcing process enables identification of suitable suppliers, and can also providevaluable information about products and specifications, and contribute to the determinationof method of solicitation and type of competition.4.1 Market research1. Market research is the first step in the sourcing process, particularly if the product orservice has not been procured previously. Knowledge about the market is afundamental step in a successful procurement process.2. The following tools are available to assist in market research:a. United Nations Global Marketplace (UNGM), www.ungm.org.b. Advertisement of business opportunities:i. Call for Expressions of Interestii. Open Competitive Processesc. Pre-qualificationd. External sourcese. Internal sources3. Market research should not rely solely on one of the above tools. Several of thetools should be applied before deciding the method of solicitation and type ofcompetition.4. It is important that the result of the market research is documented in theprocurement process file and made available Agency wide through registering ofsuppliers into our supplier database.4.1.1 United Nations Global Marketplace (UNGM)1. UNRWA is using the UNGM as a corporate roster of suppliers. UNGM(www.ungm.org) is the main supplier database of a number of United Nationsorganizations including UNRWA and is available to all United Nations and WorldBank procurement personnel.2. UNGM offers updated supplier information including contact and company details,financial information, export volume, previous United Nations experience andregistered products/services. Queries to identify suppliers can be run by products,United Nations CCS codes, supplier information and geographical area.3. All supplier information from firms expressing a specific interest in doing businesswith UNRWA when registering with UNGM has been reviewed for completeness andrelevance by a supplier management committee established by Global ServiceCentre (GSC). However, it still remains the responsibility of the procurement officerPROCUREMENT MANUAL 35/127 VERSION 2
Page 5 and 6: Chapter 10 Contracting 9210.1 Contr
Page 7 and 8: List of TablesTable ‎2-1: Indicat
Page 9 and 10: 6. The Procurement Manual is made u
Page 11 and 12: a. Contracts with individuals for e
Page 13 and 14: system increases the possibility of
Page 15 and 16: d. All relevant factors such as pri
Page 17 and 18: TABLE 2-: INDICATIVE LEVELS OF DELE
Page 19 and 20: i. Shall record all procurement rel
Page 21 and 22: 2. Such a structure typically separ
Page 23 and 24: c. Analyze and recommend to the CPL
Page 25 and 26: 2.7.1 Ethics in Dealing with Suppli
Page 27 and 28: 4. In order for environmental aspec
Page 29 and 30: CHAPTER 3DEPARTMENT AND FIELD OFFIC
Page 31 and 32: e. Estimated price; andf. Any addit
Page 33: or complex depending on the need. T
Page 37 and 38: 2. The procurement opportunity shal
Page 39 and 40: 2. The following principles shall b
Page 41 and 42: f. Lack of response or acknowledgme
Page 43 and 44: 5.1.1 Low Value Purchasing (Require
Page 45 and 46: 10. Competition shall be solicited
Page 47 and 48: 5.2.2 Establishment of a New LTA1.
Page 49 and 50: . When goods are available locally
Page 51 and 52: d. Negotiation on technical aspects
Page 53 and 54: 2. While the details and complexity
Page 55 and 56: well as receipt and acceptance of g
Page 57 and 58: clarify which conditions the suppli
Page 59 and 60: quantitative and qualitative manner
Page 61 and 62: supplement to other types of advert
Page 63 and 64: 7.6 Receipt and Opening of Offers7.
Page 65 and 66: 7.6.3.6 Withdrawal of Submissions1.
Page 67 and 68: c. Bidder is eligible, e.g. duly re
Page 69 and 70: The table below gives further detai
Page 71 and 72: 4. A two-envelope system where supp
Page 73 and 74: y = maximum number of points for th
Page 75 and 76: 8.4.4 Financial Evaluation1. The ne
Page 77 and 78: 4. Best and Final Offer (BAFO) - RF
Page 79 and 80: 4. In general, UNRWA shall verify t
Page 81 and 82: c. Apparent errors in price: UNRWA
Page 83 and 84: 7. In the case of submissions for a
Page 85 and 86:
normally be a member of the LCP.e.
Page 87 and 88:
affect the procurement process or t
Page 89 and 90:
CPLD) while the CPLD or each, or, i
Page 91 and 92:
procurement activities below USD $5
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in a clear understanding of terms a
Page 95 and 96:
4. Contract and/or unit price and t
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a. A „lump sum‟ formula contrac
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10.4.8 Amendment to Contract1. Once
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etween the purchase price of a prod
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3. To be on the safe side, one shal
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11.2.6 INCOTERMS1. INCOTERMS (Inter
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the relevant version of the UNRWA P
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CHAPTER 12CONTRACT ADMINISTRATION1.
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6. In case a contract has been awar
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12.2 Inspections1. Monitoring of th
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shall ensure that all relevant info
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12.10 Financial Management and Paym
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d. Any UNRWA-furnished property has
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GlossaryAAACPArbitrationAudit trail
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ExigencyFOFPLOFPOGCCGlobal CompactG
Page 125 and 126:
ProductProposalQuotationRemedyRequi
Page 127:
List of AnnexesAnnex No Description
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Procurement Manual - Unrwa

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