Procurement Manual - Unrwa

More documents

Recommendations

Info

2.3.2 Awarding Authority (AA)1. The term “Awarding Authority” (AA) shall mean:a. CPLD, or in his/her absence as designated by the DAS;b. Each FOD (or in his/her absence, the officer-in-charge of the Field Officeconcerned); andc. Those to whom they have sub-delegated their respective procurementauthority.2. Copies of all letters of delegation of authority, whether issued by the Commissioner-General, the CPLD or any FOD, shall be distributed in accordance with 2.3.1 article7 of this Manual, promptly after issuance.2.3.3 Duties of the Awarding Authority1. The AA shall:a. Ensure that the procurement action strictly complies with applicableregulations, rules, directives, instructions and other policies and procedures.b. Ensure that all delegations and/or sub-delegations he/she issues are dulysigned and dated by him/her and the delegate and that all concerned partiesin accordance with 2.3.1 article 7 of this Manual are notified immediately ofany DOA granted / amended / revoked, as the case may be, and providedwith the relevant documentation.c. Ensure that copies of all letters of delegation of authority, whether issued bythe Commissioner-General, CPLD or any FOD, and any sub-delegationsthereto, shall be provided to the DAS and all other required parties promptlyafter issuance, in accordance with 2.3.1 article 7.d. Ensure that sufficient funds are available for the commitment.e. OD10 section 4.3 states that disaggregation of requisitions shall not beallowed if such disaggregation serves no valid purpose and is made for thesole purpose of circumventing the review requirements set forth in OD10 orthe Procurement Manual. Consequently, the AA shall not disaggregate anyprocurement requisition in order to circumvent the proper clearanceprocedures.f. Ensure that the terms and conditions of the funding for such procurementaction, including donor requirements, if any, are complied with.g. Comply with all reporting requirements relating to his/her use of delegatedauthority.h. As defined in OD10 section 5.5, each AA may be personally accountableand may be held financially liable as a result of any non-compliance withapplicable regulations, rules, directives, instructions and other policies andprocedures.PROCUREMENT MANUAL 18/127 VERSION 2
i. Shall record all procurement related transactions in the relevant UNRWAelectronic Procurement and Inventory Management Systems.2. Notwithstanding anything herein to the contrary, no Field Office shall have theauthority to procure any item which, in the judgment of the DAS,a. is not within the Field Office‟s capacity to procure, orb. is in the best interest of the Agency to be procured at Headquarters orAgency-wide.3. In accordance with OD10 section 5.6, such items shall be set forth on a list preparedand circulated among the Fields by the DAS from time to time.Annex 2 - Local Procurement Authority (LPA) instructions2.3.4 The Roles of the Director of Administrative Support (the DAS)2.3.4.1 Control1. Control is a clearance function by the Commissioner-General‟s designatedrepresentative, which for procurement is the DAS, in his/her capacity as the Directoroverseeing procurement.2. The DAS is required to scrutinize the proposed award of high-risk contracts by theAA and assure himself/herself essentially that due process has been followed. Incarrying out this scrutiny, the DAS may seek the advice of the ACP.3. If the DAS is satisfied, s/he clears the proposed procurement award, and the AAawards the contract. The responsibilities of the AA have not been changed becauseof this clearance. S/he remains fully accountable for the process, the quality of thedecision, and the implementation of the decision.4. If the DAS is not satisfied, s/he can block the proposed award of contract. S/hecannot overturn the proposal of the AA, s/he cannot impose a different decision, buts/he can stop the proposed procurement award from being implemented.5. In such cases, for Field-based procurement the DAS and the FOD talk informally,they agree on some remedial action and the issue is quickly resolved. In extremecases, if the FOD refuses to accept the DAS‟s position, s/he can appeal to theCommissioner-General. But this would normally not happen.6. By carrying out this “control” function, the DAS does not become the AA and s/he isnot accountable to the Commissioner-General for the procurement award. Thatremains within the accountability of the relevant AA. The DAS is merely accountablefor the exercise of the control function i.e. did s/he carry out the scrutiny andclearance process in the defined and appropriate way.In his/her oversight role, the DAS monitors and oversees all procurement in theAgency by:PROCUREMENT MANUAL 19/127 VERSION 2
Page 5 and 6: Chapter 10 Contracting 9210.1 Contr
Page 7 and 8: List of TablesTable ‎2-1: Indicat
Page 9 and 10: 6. The Procurement Manual is made u
Page 11 and 12: a. Contracts with individuals for e
Page 13 and 14: system increases the possibility of
Page 15 and 16: d. All relevant factors such as pri
Page 17: TABLE 2-: INDICATIVE LEVELS OF DELE
Page 21 and 22: 2. Such a structure typically separ
Page 23 and 24: c. Analyze and recommend to the CPL
Page 25 and 26: 2.7.1 Ethics in Dealing with Suppli
Page 27 and 28: 4. In order for environmental aspec
Page 29 and 30: CHAPTER 3DEPARTMENT AND FIELD OFFIC
Page 31 and 32: e. Estimated price; andf. Any addit
Page 33 and 34: or complex depending on the need. T
Page 35 and 36: CHAPTER 4SOURCING OF SUPPLIERSThe s
Page 37 and 38: 2. The procurement opportunity shal
Page 39 and 40: 2. The following principles shall b
Page 41 and 42: f. Lack of response or acknowledgme
Page 43 and 44: 5.1.1 Low Value Purchasing (Require
Page 45 and 46: 10. Competition shall be solicited
Page 47 and 48: 5.2.2 Establishment of a New LTA1.
Page 49 and 50: . When goods are available locally
Page 51 and 52: d. Negotiation on technical aspects
Page 53 and 54: 2. While the details and complexity
Page 55 and 56: well as receipt and acceptance of g
Page 57 and 58: clarify which conditions the suppli
Page 59 and 60: quantitative and qualitative manner
Page 61 and 62: supplement to other types of advert
Page 63 and 64: 7.6 Receipt and Opening of Offers7.
Page 65 and 66: 7.6.3.6 Withdrawal of Submissions1.
Page 67 and 68: c. Bidder is eligible, e.g. duly re
Page 69 and 70:
The table below gives further detai
Page 71 and 72:
4. A two-envelope system where supp
Page 73 and 74:
y = maximum number of points for th
Page 75 and 76:
8.4.4 Financial Evaluation1. The ne
Page 77 and 78:
4. Best and Final Offer (BAFO) - RF
Page 79 and 80:
4. In general, UNRWA shall verify t
Page 81 and 82:
c. Apparent errors in price: UNRWA
Page 83 and 84:
7. In the case of submissions for a
Page 85 and 86:
normally be a member of the LCP.e.
Page 87 and 88:
affect the procurement process or t
Page 89 and 90:
CPLD) while the CPLD or each, or, i
Page 91 and 92:
procurement activities below USD $5
Page 93 and 94:
in a clear understanding of terms a
Page 95 and 96:
4. Contract and/or unit price and t
Page 97 and 98:
a. A „lump sum‟ formula contrac
Page 99 and 100:
10.4.8 Amendment to Contract1. Once
Page 101 and 102:
etween the purchase price of a prod
Page 103 and 104:
3. To be on the safe side, one shal
Page 105 and 106:
11.2.6 INCOTERMS1. INCOTERMS (Inter
Page 107 and 108:
the relevant version of the UNRWA P
Page 109 and 110:
CHAPTER 12CONTRACT ADMINISTRATION1.
Page 111 and 112:
6. In case a contract has been awar
Page 113 and 114:
12.2 Inspections1. Monitoring of th
Page 115 and 116:
shall ensure that all relevant info
Page 117 and 118:
12.10 Financial Management and Paym
Page 119 and 120:
d. Any UNRWA-furnished property has
Page 121 and 122:
GlossaryAAACPArbitrationAudit trail
Page 123 and 124:
ExigencyFOFPLOFPOGCCGlobal CompactG
Page 125 and 126:
ProductProposalQuotationRemedyRequi
Page 127:
List of AnnexesAnnex No Description
show all

Procurement Manual - Unrwa

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?