Procurement Manual - Unrwa

More documents

Recommendations

Info

4. Invitations of a social kind, such as extravagant lunches or dinners, sporting eventsor cultural events shall always be declined, and offers of holidays or othersubstantial hospitality must always be refused. Invitations offered by governments toattend lunches, dinners, receptions, etc. may be accepted as part of the staffmembers‟ official function.5. In the event that there is any doubt on the propriety of acceptance of gifts andhospitality, the matter shall be brought to the attention of the CPLD.2.7.3 Ethical Behavior of Suppliers1. Suppliers shall adhere to the highest ethical standards, both during the biddingprocess and throughout the execution of a contract. The extreme case of unethicalbehavior is when there is engagement in corrupt practices.2. The list of definitions set forth below indicates the most common types of corruptpractices among suppliers:a. Bribery: The act of unduly offering, giving, receiving or soliciting anything ofvalue to influence the procurement process.b. Extortion: The act of attempting to influence the process of procuring goodsor services, or executing contracts by means of threats of injury to person,property or reputation.c. Fraud: The misrepresentation of information or facts for the purpose ofinfluencing the procurement process.d. Collusion: An agreement among bidders to submit bids at artificially-highprices that are not truly competitive.2.7.4 Anti-Terrorism, Environmental Considerations and Social Responsibility1. Suppliers have the obligation to comply with the applicable UNRWA GeneralConditions of Contract, which contain specific provisions on anti-terrorism, mines,child labour, and the fundamental rights of workers. Since the UNRWA GeneralConditions form an integral part of every contract between UNRWA and a supplier,the supplier, by signing the contract with UNRWA, confirms that he adheres to theprovisions in the General Conditions. Moreover, the United Nations is committed todoing business only with those suppliers sharing its values of respect forfundamental human rights, social justice, and human dignity, and respect for theequal rights of men and women, enshrined in the Charter of the United Nations.2. This demand for ethical behavior applies to all suppliers providing goods, services orworks to the United Nations around the world. Suppliers have the duty to respectkey obligations on anti-terrorism, child labour, mines, health and safety, workingconditions, freedom of association, environment, non-discrimination, human rights,and anti-corruption measures.3. UNRWA participates in the Global Compact, and encourages suppliers to participatealso. The Global Compact is a voluntary initiative covering human rights, labourrights, and the environment. More information can be found onwww.unglobalcompact.orgPROCUREMENT MANUAL 26/127 VERSION 2
4. In order for environmental aspects and social responsibility aspects to have animpact on the selection of UNRWA suppliers, these aspects need to be designedinto the requirement definition of the product to be purchased or quantitativelydefined and stated in the solicitation documents as a mandatory requirement to thesuppliers.5. UNRWA adheres and expects its suppliers to adhere to the United Nations SupplierCode of Conduct.2.8 Documentation of the Procurement Process1. In line with the procurement principles of transparency and accountability, and inorder to enable internal and external audits of UNRWA operations, every step in theprocurement process shall be documented and kept on file (hard copy or electronicand in accordance with applicable office policy and as advised by the FOD / CPLD).A standard filing system, as well as a numbering system to enable tracking of files,must be established in every operational unit in order to create an audit trail and tofacilitate the management of the procurement activities.2. A procurement file shall be opened by the Sponsoring Officer. Procurement files areto be kept for 5 years after the completion of the last transaction of a procurementactivity.3. At a minimum, for all procurement contracts, files shall include the followinginformation and documentation, in original format and signed by the appropriateparties, all if and when relevant:a. Requisitionb. Requirement definitionc. Sourcing information including justification of procurement method/type ofcompetition / Local Procurement Authority (LPA) requested.d. Signed short liste. Signed procurement solicitation document, including attachments such asspecifications/TOR/SOW, and proof of issuance.f. Amendments to solicitation documents, other clarifications andcorrespondence.g. Copy of offer receipt reporth. Tender Opening reporti. All offers received (technical and financial)j. Evaluation reportk. Minutes of clarifications and relevant communication with suppliersl. Request for award, or submission to committee on procurementm. Minutes of the advisory/local committee on procurement, if applicablen. Original contract/POo. Bid protestsPROCUREMENT MANUAL 27/127 VERSION 2
Page 5 and 6: Chapter 10 Contracting 9210.1 Contr
Page 7 and 8: List of TablesTable ‎2-1: Indicat
Page 9 and 10: 6. The Procurement Manual is made u
Page 11 and 12: a. Contracts with individuals for e
Page 13 and 14: system increases the possibility of
Page 15 and 16: d. All relevant factors such as pri
Page 17 and 18: TABLE 2-: INDICATIVE LEVELS OF DELE
Page 19 and 20: i. Shall record all procurement rel
Page 21 and 22: 2. Such a structure typically separ
Page 23 and 24: c. Analyze and recommend to the CPL
Page 25: 2.7.1 Ethics in Dealing with Suppli
Page 29 and 30: CHAPTER 3DEPARTMENT AND FIELD OFFIC
Page 31 and 32: e. Estimated price; andf. Any addit
Page 33 and 34: or complex depending on the need. T
Page 35 and 36: CHAPTER 4SOURCING OF SUPPLIERSThe s
Page 37 and 38: 2. The procurement opportunity shal
Page 39 and 40: 2. The following principles shall b
Page 41 and 42: f. Lack of response or acknowledgme
Page 43 and 44: 5.1.1 Low Value Purchasing (Require
Page 45 and 46: 10. Competition shall be solicited
Page 47 and 48: 5.2.2 Establishment of a New LTA1.
Page 49 and 50: . When goods are available locally
Page 51 and 52: d. Negotiation on technical aspects
Page 53 and 54: 2. While the details and complexity
Page 55 and 56: well as receipt and acceptance of g
Page 57 and 58: clarify which conditions the suppli
Page 59 and 60: quantitative and qualitative manner
Page 61 and 62: supplement to other types of advert
Page 63 and 64: 7.6 Receipt and Opening of Offers7.
Page 65 and 66: 7.6.3.6 Withdrawal of Submissions1.
Page 67 and 68: c. Bidder is eligible, e.g. duly re
Page 69 and 70: The table below gives further detai
Page 71 and 72: 4. A two-envelope system where supp
Page 73 and 74: y = maximum number of points for th
Page 75 and 76: 8.4.4 Financial Evaluation1. The ne
Page 77 and 78:
4. Best and Final Offer (BAFO) - RF
Page 79 and 80:
4. In general, UNRWA shall verify t
Page 81 and 82:
c. Apparent errors in price: UNRWA
Page 83 and 84:
7. In the case of submissions for a
Page 85 and 86:
normally be a member of the LCP.e.
Page 87 and 88:
affect the procurement process or t
Page 89 and 90:
CPLD) while the CPLD or each, or, i
Page 91 and 92:
procurement activities below USD $5
Page 93 and 94:
in a clear understanding of terms a
Page 95 and 96:
4. Contract and/or unit price and t
Page 97 and 98:
a. A „lump sum‟ formula contrac
Page 99 and 100:
10.4.8 Amendment to Contract1. Once
Page 101 and 102:
etween the purchase price of a prod
Page 103 and 104:
3. To be on the safe side, one shal
Page 105 and 106:
11.2.6 INCOTERMS1. INCOTERMS (Inter
Page 107 and 108:
the relevant version of the UNRWA P
Page 109 and 110:
CHAPTER 12CONTRACT ADMINISTRATION1.
Page 111 and 112:
6. In case a contract has been awar
Page 113 and 114:
12.2 Inspections1. Monitoring of th
Page 115 and 116:
shall ensure that all relevant info
Page 117 and 118:
12.10 Financial Management and Paym
Page 119 and 120:
d. Any UNRWA-furnished property has
Page 121 and 122:
GlossaryAAACPArbitrationAudit trail
Page 123 and 124:
ExigencyFOFPLOFPOGCCGlobal CompactG
Page 125 and 126:
ProductProposalQuotationRemedyRequi
Page 127:
List of AnnexesAnnex No Description
show all

Procurement Manual - Unrwa

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?