COA 09-11 Catalog - Peralta Colleges

190 ACADEMIC REGULATIONS, POLICIES AND STANDARDSAll courses listed in the Description of Courses sectionof the Catalog which may be taken for pass/no pass, orfor grade only, are identified by the following symbolswhich appear in parentheses directly after the name ofthe course:P/NP: May be taken for credit/no credit only.GR or P/NP: May be taken either for a letter grade or oncredit/no credit basis.No symbol: Course may be taken for letter grade only.A student may not repeat a course in which a grade of“P” was earned. A student may repeat a course in whicha grade of “NP” was earned.Students planning to transfer to four-year institutions arecautioned that, in most cases, courses in which a gradeof “P” was earned will not be counted toward coursesrequired in a major. Also, limitations are imposed on thenumber of units of “P” that will be counted toward aBachelor’s degree. The student should consult the catalogof the transfer institution for more specific informationon this point. The designation pass/no pass (“P” or “NP”)may not be changed to a letter grade.WithdrawalWithdrawal from a course reported to the Admissions &Records Office during the first four (4) weeks of instruction(30% of instruction for Summer Session, intersession andshort-term courses) shall not be noted on the student’sacademic record.A “W” symbol only can be awarded to a student betweenthe end of the fourth week of instruction and the end of theninth week of instruction (75% of instruction for SummerSession, intersession and short-term courses). The studentis responsible for dropping the course online.The academic record of a student who has withdrawnfrom class, or who has been dropped by an instructorafter the time allowed by this policy, must reflect a gradeother than “W” as awarded by the instructor. The “W”symbol shall be used for progress probation only, not foracademic probation.The number of times a student can withdraw from acourse and earn the designation of “W” shall not exceedfour times. If a student enrolls a fifth time in the course,the student will receive a grade. Military withdrawals(MW) do not count against the “W” withdrawal limit.There are no restrictions on the number of times a studentcan receive an “MW” grade.Military WithdrawalThe “MW” shall be assigned only for students who aremembers of an active or reserve military unit and whoreceive orders compelling a withdrawal from courses.Upon verification of orders, the “MW” symbol maybe given in lieu of grade at any time. The “MW” shallnot be counted in determining progress probation or incalculating grade points for dismissal.IncompleteAcademic work which is incomplete for unforeseeable,emergency and justifiable reasons at the end of the termmay result in an “I” symbol being entered in the student’srecord. Conditions for removal of the “I” shall be statedby the instructor in a written record which shall containthe conditions for removal of the “I” and the gradeassigned in lieu of its removal. This record must be givento the student, and a copy placed on file with the DistrictOffice of Admissions & Records until the “I” is madeup or the time limit has passed. A final grade shall beassigned when the work stipulated has been completedand evaluated, or when the time limit for completing thework has passed.The “I” may be made up no later than one year followingthe end of the term in which it was assigned. A timeextension beyond one year, but not to exceed one semester,may be granted by petition. The “I” symbol shall not beused in calculating units attempted, or for grade points.In ProgressThe “IP” symbol shall be used to indicate that the coursework extends beyond the normal end of an academic term.It indicates that work is “in progress”, but that assignmentof a grade must await its completion. The “IP” symbolshall remain on the student’s permanent record in orderto satisfy enrollment documentation. The appropriategrade and unit credit shall be assigned and appear onthe student’s record for the term in which the course iscompleted. The “IP” shall not be used in calculating gradepoint averages.Report DelayedThe “RD” symbol may only be assigned by the DistrictOffice of Admissions & Records. It is to be used whenthere is a delay in reporting the grade of a student dueto circumstances beyond the control of the student. Itis temporary. The “RD” symbol shall not be used incalculating grade point averages and shall be replacedby a permanent symbol as soon as possible.Course RepetitionA student may repeat a course in which the symbol was“D”, “F”, “FW”, “NC”, “NP”, “IP”, “W” or “MW”. Eachentry of a properly assigned grade will remain on thestudent’s record.If the student repeats a course in which the symbolwas “D” or “F” or “FW”, the original units and grade,upon petition by the student, will not be computed.The subsequent entry on the record will be identifiedas an “Authorized Repeat” and will be computed in thestudent’s GPA.