AnnuAl RepoRt office of the pRemieR - Gauteng Online

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Internal AuditsThere were five audits planned as per the approved audit plan of GAS. Four audits were completed and onecancelled. The Office of the Chief Financial Officer is following up on the implementation of the recommendationsand action plans.Audit CommitteeThe Audit Committee was fully functional during the year under review. The full report of the committee is partof this Annual Report.Conflict of InterestAll Senior Management Services’ members (SMS) have complied with disclosing their financial interest as requiredannually in terms of the HR Regulatory Framework for the financial year 2007/08. Information with regard torelated party transactions is included in the disclosure notes.Departmental Acquisition CouncilMembers of the Departmental Acquisition Council (DAC) were appointed by the Accounting Officer.Code of ConductThe OoP has put in place mechanisms to ensure the code of conduct for the public service is adhered to by allstaff employed in this office. The primary mechanisms in this regard are staff performance contracts as well asthe Office Service Charter.Safety / health environmental issues facing the OoPSafety issues in the Office of the Premier were handled by the Safety Committee as regulated by the OccupationalHealth and Safety Act, Act 85 of 1993 as amended and regulations. Compliance inspections were carried outregularly and various recommendations were implemented to ensure the maintaining of safety in the building.HIV / AidsThe OoP has approved HIV/AIDS action plan which it implements annually and a senior manager has beendesignated to champion the programme.The programme is financed through funds provided by the Department of Health to support the plan and ismanaged by the Chief Directorate: Human Resource Service, through a component dealing with employeewellness and change management.9. Discontinued activities/activities to be discontinuedNone10. New/proposed activitiesThe function of the Gauteng Youth Commission (GYC) was transferred from the Department of Sports, Arts, Cultureand Recreation to the OoP in June 2008, including the structure, budget and assets which were incorporatedunder Programme 3: Policy and Governance under the Sub Programme Provincial Policy Management.11. Asset ManagementFor the financial year under review, the Oop improved on its system of capturing assets in the asset register bysuccessfully implementing the SAP Asset Management module as complementary system to the Assetware systemintroduced in the previous financial year. The new system has significantly overhauled the asset managementsystem of the Oop, ensuring that asset master records are captured and created at the requisition stage of theasset and automatically updating asset records in the General Ledger accounts.Positive developments in the Asset Management unit included the successful filling of one of the two permanentposts in 2008/09 and one early in 2009/10 thereby ensuring that the unit is operating at full capacity. All theofficials in this unit have received training on the use of the new SAP Asset Management module.52
The OoP is now fully compliant with the Asset Management Reforms (AMR) milestones. The Asset ManagementPolicy has been duly signed off and will be reviewed on an annual basis to ensure conformity and progress withthe reforms as they continue to be implemented.12. Events after the reporting dateClaims amounting to R4.067 million were received as payables after the closure of the year and are reflected inAnnexure 4.13. Performance informationThe implementation of the PFMA was continuously monitored and reported on to the Provincial Treasury duringthe financial year under review to ensure compliance.14. SCOPA resolutionsReference to previous audit report and SCOPAresolutionsThe Public Accounts Committee Report onthe Report of the Auditor General on theFinancial Statements for the Office of thePremier for the financial year 2007/08[PR165/2008] has not yet been published inthe Gazette.SubjectThe report was unanimously adopted bythe Standing Committee on Public Accounts(SCOPA)Findings on progressNone.15. Prior modifications to audit reportsNone16. Other16.1 A civil claim was instated by a service provider in 2004/05 in respect of payment for services rendered.The OoP cancelled the contract due to non-performance by the service provider and instituted a counterclaim for the additional costs to have the work performed by a different service provider. In the 2008/09financial year the matter had not reached trial stage.16.2 A civil claim instituted by a service provider for additional costs in managing the 2006 PSEA was settledand paid in 2007/08. A follow up claim for interest from date of service of summons to final date ofpayment (as noted in Disclosure Note No 18 of the 2007/08 Annual Report) was received. Interest tothe value of R8 957.20 was paid in 2008/09 by the OoP. A claim from the State Attorney to refund R12501.35 paid as cost is awaited. The total amount paid in 2008/09 was thus R21 458.55.16.3 No new claims were received or instated in 2008/09.ApprovalThe Annual Financial Statements set out on pages 60 to 99 have been approved by the Accounting Officer.MaLlele PeTjeDirector GeneralDate:53
Page 7 and 8: PREMIER’S FOREWORDThis past finan
Page 9 and 10: INTRODUCTION BY THEDIRECTOR GENERAL
Page 11 and 12: 1.4 Mission StatementVisionTo be in
Page 13 and 14: 2. OVERVIEW OF THE OFFICE OF THE PR
Page 15 and 16: Communication forms a large part of
Page 17 and 18: Wilson MphetsoDirector:Supply Chain
Page 19 and 20: • MaintenanceNo major maintenance
Page 21 and 22: 3. PROGRAMME PERFORMANCE3.1 Summary
Page 23 and 24: 3.3 Programme 2: Institutional Deve
Page 26 and 27: The Office, in consultation with GP
Page 28 and 29: The table below outlines the servic
Page 30: Sub Programme Outputs Output perfor
Page 33 and 34: • To coordinate and facilitate gr
Page 35 and 36: Forum took place on quarterly basis
Page 37 and 38: Sub Programme Outputs Output perfor
Page 45 and 46: 4. OUTLOOK FOR 2009/10The 2009/10 f
Page 47: Office of the Premier, Gautent - Vo
Page 50 and 51: Discuss the impact on programmes an
Page 54 and 55: REPORT OF THE AUDITOR - GENERALTo t
Page 56 and 57: 8. There are no significant deficie
Page 58 and 59: REPORT OF THE AUDIT COMMITTEEReport
Page 60 and 61: APPROPRIATION STATEMENTfor the year
Page 62 and 63: Statutory Appropriation2008/2009 20
Page 65 and 66: Economic Classification 2008/2009 2
Page 67 and 68: NOTES TO THE APPROPRIATION STATEMEN
Page 69 and 70: STATEMENT OF FINANCIAL PERFORMANCEf
Page 71 and 72: STATEMENT OF CHANGE IN NET ASSETSfo
Page 73 and 74: ACCOUNTING POLICIESfor the year end
Page 75 and 76: 3.1.2.1 Termination benefitsTermina
Page 77 and 78: 5.5 CommitmentsCommitments represen
Page 79 and 80: Note 2008/09 2007/083.3Finacial tra
Page 81 and 82: Stationery and printing 19,718 13,6
Page 84 and 85: Less than one One to three Older th
Page 86 and 87: OTHER PAYABLESReceivable income 8 1
Page 88 and 89: 2008/09 2007/08R’000 R’000Liste
Page 90 and 91: Interest bearing loans to/(From) -
Page 92 and 93: 25.4 Minor assetsMINOR ASSETS OF TH
Page 94 and 95: ANNEXURE TO THE ANNUAL FINANCIAL ST
Page 96 and 97: ANNEXURE 1GSTATEMENT OF GIFTS, DONA
Page 98 and 99: Government Entity Confirmed balance
Page 100 and 101: SECTION SIXOTHER INFORMATIONOversig
Page 102 and 103:
Main services Actual customers Pote
Page 104 and 105:
TABLE 2.2 - Personnel costs by Sala
Page 106 and 107:
TABLE 3.3 - Employment and Vacancie
Page 108 and 109:
TABLE 4.2 - Profile of employees wh
Page 110 and 111:
Resignations as % of Employment11.2
Page 112 and 113:
OccupationalCategoriesPlant andmach
Page 114 and 115:
Contract0 1 1 2 0 2 0 3 5 0 7(Profe
Page 116 and 117:
Male, Male, Male, Male, Total Male,
Page 118 and 119:
TABLE 7.4 - Performance Related Rew
Page 120 and 121:
TABLE 10.2 - Details of Health Prom
Page 122 and 123:
Plant and machine operators and Fem
Page 124 and 125:
124
Page 126:
KUYASHESHWA: Gauteng Working Better
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