Manual of Procedure

MANUAL OF PROCEDURE 2013
Rotary Leader is produced in eight languages: English, French, German, Italian,
Japanese, Korean, Portuguese, and Spanish.
Directories
RI issues an annual directory, known as the Official Directory (007), that lists all
Rotary clubs, the names and addresses of their presidents and secretaries, and
the time and place of their meetings, as well as names and addresses of RI officers
and committee members and other appropriate information. This directory is
published for the use of club officers and RI officers and committee members, and
for the convenience of Rotarians when traveling. The official directories of RI, its
districts and clubs, as well as any other database or list of names compiled in connection
with a Rotary-related project or activity shall not be made available by
Rotarians or by clubs or districts for the purpose of circularization. This applies to
both electronic and printed directories. No member of a Rotary club shall use the
Official Directory or any other database or list of names compiled in connection
with a Rotary-related project or activity for commercial purposes. (RCP 11.030.)
Each year, RI offers one free copy of the Official Directory (in book or CD format)
to the secretary of each club. Clubs may purchase additional copies in any quantity.
(RCP 49.030.1.) The Official Directory is copyrighted.
The directory includes a list of RI official licensees. Licensees must be current
with their royalty payments when the Official Directory goes to print. (RCP
34.030.7., 49.030.2.)
Clubs, districts, or zones desiring to publish their own directories may do so but
without expense to RI. Any club, district, or zone directory must include a notice to
the effect that the directory is not for distribution to non-Rotarians and may not be
used as a commercial mailing list. (RCP 11.030.7.)
Publications and Multimedia Resources
RI issues various publications and multimedia resources (videos, DVDs, CDs) covering
special subjects and programs. Visit the Rotary Shop site (shop.rotary.org) or
see the RI Catalog (019) for a complete list, including prices, forms, supplies, and
multimedia resources. Publications are available from RI World Headquarters and
its international offices.
Except where the creation of a publication or multimedia resource has been
authorized by specific decisions of the RI Board or convention, the general secretary
is authorized to decide when a new resource will be published and in which
languages, and when the publication or multimedia resource will be discontinued.
(RCP 31.080.2.)
Translation of Rotary Literature
RI adheres to the following policy for publishing Rotary literature in languages
other than English, RI’s only official language:
1) RI provides translated versions of most essential club and district information
in French, Japanese, Korean, Portuguese, and Spanish. Information is
provided in Italian, German, Swedish, and Hindi based on identified needs
and available resources.
2) Most RI publications are revised in English and other languages on a staggered
triennial basis, with those publications most affected by the Council
on Legislation to be revised after the Council. However, the general secretary
is authorized to make exceptions to this policy. Recent changes in RI Board
policy will be shared with club and district leaders on www.rotary.org.
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