View - The Municipality of Lambton Shores

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES 

Meeting Number: 12-2012 

Date of Meeting: Monday, April 16, 2012 

Time: 04:00 p.m. 

Regular Meeting of Council 

Place of Meeting: Village Complex, Thedford 

1. Call to Order 

AGENDA 

2. Declaration of Pecuniary or Conflict of Interest 

3. Confirmation of Minutes from Previous Meetings 

Pages 

3.1 Regular Meeting - April 2, 2012 1 - 17 

4. Delegations, Public Meetings & Presentations 

4.1 7:10 p.m. - Kathy Bresett, Executive Director of the North 

Lambton Community Health Centres - Re: Changes to Local 

Health Services 

4.2 7:20 p.m. - Glen VanValkenburg, Chairman of the Forest B.I.A. - 

Re: Update of B.I.A. Activities and Two Requests (See CL Report 

No 39-2012) 

4.3 7:40 p.m. - Public Meeting - Application for a Zoning By-law 

Amendment ZO-04/2012 & Official Plan Amendment Application 

OP-02/2012 for Mila Hills Swine Ltd. (Ursula & William O'Neil) - 

8110 Kinnaird Road (See PL Report No. 11-2012) 

4.4 7:50 p.m. - Justin Noonan - Re: Sun Screen Business on Main 

Beach, Grand Bend (See CL Report No. 41-2012) 

5. Correspondence & Petitions 

Correspondence - Receive and File 

5.1 Wendy Hoy Bright - Re: Public Information Night on Issues 

Surrounding a Communications Tower 

Correspondence - For Council Direction 

5.2 Tim Beckett, President of the Ontario Association of Fire Chiefs - 

Re: OAFC Municipal Politicians Seminar 

6. Consideration of Committee Minutes and Staff Reports 

18 - 26 

27 - 40 

41 - 51 

52 - 52 

53 - 55

Planning 

6.1 PL Report No. 06-2012 - Re: Encroachment Agreement between 

CapReit Limited Partnership (Rice Develoments Inc.) and the 

Municipality of Lambton Shores for Plan 25M-42 - Rice 

Subdivision 

6.2 PL Report No. 11-2012 - Re: Zoning By-law Amendment 

Application ZO-04/2012 & OP Amendment Application OP- 

02/2012 for Mila Hills Swine Ltd. (Ursula & William O'Neil) - 8110 

Kinnaird Road 

Community Services 

6.3 D.C.S. Report No. 13-2012 - Re: Grand Bend Youth Centre - 

Update (This report was tabled at the April 2, 2012 Council 

Meeting. Members of the Grand Bend Optimists & YMCA will be 

available to answer any questions with respect to this proposal) 

6.4 D.C.S. Report No. 22-2012 - Re: Community Services 

Department Fee Adjustments 

6.5 D.C.S. Report No. 23-2012 - Re: Streetlight Request - Port Franks 

Estates Drive 

6.6 D.C.S. Report No. 25-2012 - Re: The Shores & Legacy Centre 

Business Plans 

Finance & Administration 

6.7 TR Report No. 20-2012 - Re: Draft 2012 Year to Date Financial 

Statements as of March 31, 2012 

6.8 TR Report No. 21-2012 - Re: Utility Billing Process (By-law No. 

74-2007 Attached Separately) 

6.9 TR Report No. 22-2012 - Re: Forest Business Improvement Area 

2012 Budget 

56 - 64 

65 - 73 

74 - 102 

103 - 106 

107 - 109 

110 - 131 

132 - 141 

142 - 147 

148 - 150 

6.10 CL Report No. 37-2012 - Re: MNR Presentation - Species at Risk 151 - 151 

6.11 CL Report No. 38-2012 - Re: Building Permit Statistics - for the 

First Quarter of 2012 

6.12 CL Report No. 39-2012 - Re: Forest B.I.A. - Request for an 

Exemption to the "Street's By-law" and an Amendment to the 

Facade Improvement Loan Program 

6.13 CL Report No. 41-2012 - Re: Request for "Sun Screen" Business 

on Main Beach, Grand Bend 

6.14 CL Report No. 42-2012 - Re: Annual Agreement with Xtreme 

Water Sports for the Use of Municipal Property 

6.15 CL Report No. 43-2012 - Re: Applications to be Heard by the 

Committee of Adjustment on April 26, 2012 

152 - 155 

156 - 165 

166 - 172 

173 - 181 

182 - 183

7. By-laws & Resolutions 

7.1 By-law 36-2012 - Re: Amend Municipal Fees (See D.C.S. Report 

No. 36-2012) 

7.2 By-law 39-2012 - Re: Authorize Agreement with Xtreme Water 

Sports (See CL Report No. 42-2012) 

7.3 By-law 40-2012 - Authorize Encroachment Agreement with 

CapReit Limited (See PL Report No. 06-2012) 

7.4 By-law 41-2012 - Confirming Resolutions to Date 184 - 184 

8. Accounts 

8.1 TR Report No. 19-2012 - Re: March, 2012 Cheque Register 185 - 190 

9. Councillor Reports 

9.1 An opportunity for Members of Council to make a report. 

10. New Business 

10.1 An opportunity for an emergent issue to be discussed by Council. 

11. Discussion Period 

11.1 An opportunity for the public to make an inquiry as to the items of 

business on the agenda. 

12. Confidential 

12.1 Minutes of the Closed Session held February 21, 2012 

12.2 Minutes of the Closed Session held March 5, 2012 

12.3 Minutes of the Closed Session held April 2, 2012 

12.4 Correspondence from the Municipal Solicitor - Re: Laird Estate 

Issues (Authorization to Close - Section 239 (2) e of the Municipal 

Act) 

12.5 Correspondence from the Municipal Solicitor - Re: Allocation of 

Sewage Treatment Capacity (Authorization to Close - Section 239 

(2) f of the Municipal Act) 

12.6 CL Report No. 40-2012 - Re: Status Update - Resolution Tracker 

(Authoriztion to Close - Section 239 (2) b of the Municipal Act) 

13. Adjourn


Date of Meeting: April 2, 2012 

Regular Council Meeting 

Members Present: Mayor Bill Weber 

Deputy Mayor Elizabeth Davis-Dagg 

Councillor Dave Maguire 

Councillor Doug Bonesteel 

Councillor Lorie Scott 

Councillor Ruth Illman 

` Councillor Martin Underwood 

Councillor Doug Cook 

Councillor John Russell 

Staff Present: C.A.O. John Byrne 

Clerk Carol McKenzie 

Treasurer Janet Ferguson 

Director of Community Services Brent Kittmer 

Planner Patti Richardson 

Administrative Assistant Roberta Brandon 

1. CALL TO ORDER 

Mayor Weber called the meeting to order at 7:00 p.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

That Mayor asked members of Council to declare any pecuniary or conflict that they 

may have with the business itemized on the agenda and the Deputy Mayor declared a 

conflict with Item 4.1 and 4.2 of the Agenda, dealing with wind turbines. 

3. CONFIRMATION OF MINTUES FROM PREVIOUS MEETINGS 

3.1 Regular Council Meeting – March 19, 2012 

The minutes of the regular Council meeting held the 19 th day of March, 2012 were 

reviewed. 

12-0402-01 Moved by: Councillor Cook 

Seconded by: Councillor Russell 

That the minutes of the regular Council meeting held March 19 th , 

2012 be accepted as presented. Carried 

3.2 Budget Meeting Minutes – March 22, 2012 

The minutes of the Budget meeting held the 22 nd day of March, 2012 were reviewed. 

1

Minutes of the April 2, 2012 Council Meeting 

12-0402-02 Moved by: Councillor Illman 

Seconded by: Councillor Maguire 

That the minutes of March 19 th , 2012 Budget meeting be accepted 

as presented. Carried 

The order of the agenda was amended to accommodate the delegation portion of the 

meeting. 

5. CORRESPONDENCE & PETITIONS 

Correspondence – Receive & File 

5.1 Allison J. Stuart, Ministry of Community Safety and Correctional Services – 

Re: Emergency Management Program 

Council reviewed correspondence from the Ministry of Community Safety and 

Correctional Services congratulating the Municipality on completing the mandatory 

emergency management program elements required under the Emergency 

Management and Civil Protection Act. 

5.2 Leo J. Cusumano, President – Ontario Building Official Association – Re: 

OBOA Strategic Plan 2012+ 

In addition a review was made of correspondence from the Ontario Building Official 

Association regarding the 2012 + Strategic Plan. 


Seconded by: Councillor Underwood 

That correspondence from the Ministry of Community Safety and 

Correctional Services regarding completion of the mandatory 

emergency management program elements and from the Ontario 

Building Official Association regarding Strategic Plans be received 

and filed. Carried 

Correspondence – For Council Direction 

5.3 Dianne Zimmerman, Suncor Energy – Re: Cedar Point Wind Power Project 

Municipal Consultation Form 

Council reviewed correspondence from Dianne Zimmerman, Suncor Energy regarding 

the Cedar Point Wind Power Project. It was noted that the location of the turbines within 

the project is important and will be required in order to complete the Municipal 

consultation form. 



2


That the Municipal consultation form be referred to staff for 

completion following receipt of information on the location of the 

wind turbines that are part of the Cedar Point Wind Power Project. 

Carried 

5.4 D.J. McNair – Re: Comments on Correspondence to the Mayor 

Correspondence from D.J. McNair commenting on how Mayor Weber dealt with 

correspondence he had received was reviewed. 



That correspondence from D.J. McNair regarding comment on 

correspondence to the Mayor be received and filed. Carried 

5.5 Donald Tulluch – Re: Occupation of Motor Home on Building Site 

A letter from Donald Tulluch requesting that he be allowed to occupy a motor home on 

his property while constructing a new dwelling was reviewed. It was noted that an 

agreement with the Municipality would be prepared to set the conditions under which 

this usage could be permitted for a limited time. 

12-0402-06 Moved by: Councillor Russell 

Seconded by: Deputy Mayor Davis-Dagg 

That staff prepare an agreement to allow Mr. Tulluch to occupy a 

motor home for a limited time during the construction of a new 

dwelling. Carried 

5.6 Justin Speake – Re: Answers to Questions on Flyer 

Questions submitted with correspondence from Justin Speake were included in the 

agenda for Council to review and it was noted that the author of these questions was 

anonymous and the municipal policy is that responses are not provided to anonymous 

correspondence. 


Seconded by: Councillor Cook 

That correspondence from Justin Speake requesting answers to 

questions in an anonymous flyer be received and filed. 

Carried 

12-0402-08 Moved by: Councillor Bonesteel 

Seconded by: Councillor Scott 

3


That a protocol for answering ratepayer’s issues in an expeditious 

and transparent fashion be debated as part of the procedural 

discussion at the next meeting of Council. Carried 

5.7 Sherry Cook – Re: Communication Tower in Port Franks 

A letter from Sherry Cook outlining residents’ concerns with a proposed communication 

tower in Port Franks was discussed along with the possibility of having this tower 

located other than a residential area and it was noted that staff had notified Bell of the 

Municipal protocol regarding communication towers and had looked at alternative 

locations for the, all of which were deemed unsuitable. 

It was reiterated that Bell be advised that it was not acceptable to have this type of 

tower in a residential area, that other locations outside of residential areas be 

considered. 

12-0402-09 Moved by: Deputy Mayor Davis-Dagg 


That correspondence from Sherry Cook regarding the 

communication tower in Port Franks be received and filed. 

Carried 

4. DELEGATIONS, PUBLIC MEETINGS & PRESENTATIONS 

4.1 Derek Dudek of NextEra Energy Canada – Re: Jericho WEC Project Update 

Derek Dudek, Community Relations and Ross Groffman, Development with NextEra 

Energy appeared before Council regarding an update on the Jericho Wind Energy 

Project that is now part of the Bruce to Milton Transmission area. 

The gentlemen proceeded to advise Council on the avian surveys and bat monitoring 

and the transmission analysis that is currently underway for this project, and provided 

details on the proposed project timeline and the “Community Vibrancy Fund” 

Agreement. 

Mr. Dudek and Mr. Groffman further advised that NextEra Energy Canada is well 

positioned to deliver economic development opportunities for communities in 

Southwestern Ontario by offering long-term energy generation solutions that are cost 

effective, environmentally responsible and stimulate economic activity. 

Questions from Council were posed to the representatives from NextEra such as what 

is the life expectancy of a turbine and what plans are to be put in place for decommissioning 

the turbines. Both Council and the representatives from NextEra 

reiterated the need for public consultation outlining the proposed layout of those 

turbines proposed. 

4.2 Dianne Zimmermann – Suncor Energy – Re: Proposed Wind Power Project 

in Ontario – Cedar Point 

4


Dianne Zimmermann, Manager, Strategic Relations, Renewable Energy with Suncor 

Energy and Chris Scott, Project Developer, appeared before Council to introduce a 

proposed wind power project in the Cedar Point area of Lambton Shores. 

Details were provided on the terms for a proposed 100 mw wind power project, the 

requirements still to be completed by Suncor, efforts made to date on the layout design, 

the archeological studies, natural heritage assessment site survey as well as 

information on the project’s anticipated schedule. 

Council questions on the cost of a kilowatt of hydro, the life span of the turbines and 

required setbacks were addressed. 

4.3 Jessica Van Swol, St. Clair Conservation Authority – Re: Cost-Share 

Program & Formation of Steering Committee 

Ms. Jessica Van Swol of the St. Clair Conservation Authority provided information to 

Council on the Lambton Shores Clean Water Cost-Share program and discussed the 

formation of a landowner based steering committee that would provide local input as 

this program moves forward. 

Ms. Van Swol advised that 1 or 2 Councillors would be asked to sit on this steering, 

committee and also asked that the municipal building official assist with promoting the 

program by handing out information sheets, and compiling a list of contractors/septic 

inspectors that would be able to pass on information to their clients. Permission to use 

municipal publications to advertise the program and a letter of support from Council to 

landowners encouraging participation in the program was also requested. 

4.4 Susan Mills, Manager – Grand Bend and Area Chamber of Commerce - 

Grand Bend Tourism –Re: Lambton Shores Support of 2012 Visitors’ 

Services 

Ms. Susan Mills, Manger of Grand Bend Tourism presented a request to Council for 

financial support for the tourism services provided by the Grand Bend and Area 

Chamber of Commerce for Lambton Shores for 2012. 

Ms. Mills presented highlights of the ongoing tourism services provided such as the 

Annual Visitors’ Guide, Welcome Centre, marketing and advertising, tourism 

partnerships and in-kind community support. 

She further offered her appreciation on behalf of the Grand Bend and Area Chamber of 

Commerce Board of Directors for the generous support of the tourism services in 2011 

and outlined the financial challenges that will be faced in 2012. 

Ms. Mills requested Council to consider financial support of approximately 15,000. in 

2012 to assist with the projected costs associated with tourism services. 

5.8 Town of Halton Hills – Re: Council Resolution – Re: Exemption from 

Taxation – Royal Canadian Legion 5


Information regarding a resolution by the Town of Halton Hills for a tax exemption for 

the Royal Canadian Legion for a period of ten years was reviewed by Council 



That correspondence from the Town of Halton Hills regarding a 

resolution that the Royal Canadian Legion be tax exempt for a ten 

year period be received and filed. Carried 

5.9 Township of Havelock Belmont Methuen – Re: Ontario Wildlife Damage 

Compensation Program 

Information regarding the need for farmers to require a valid Farm Business 

Registration Number to recoup livestock losses incurred through the Ontario Wildlife 

Damage Compensation was outlined in correspondence form the Township of 

Havelock-Belmont-Methuen. 

The Clerk provided information on the current program used by farmers to recoup 

livestock loss and it was agreed that a similar resolution to that passed by the Council of 

the Township of Havelock-Belmont be developed and presented to Council for approval. 



That the Clerk prepare a similar motion to that of the Township of 

Havelock-Belmont-Methuen asking that the Ontario Wildlife 

Damage Compensation Program reconsider the requirement of a 

Farm Business Registration Number to recoup livestock loss for 

review and approval of Council. Carried 

5.10 Jordy Speake – Re: Sewer Capacity Allocation 

Correspondence from Jordy Speake requesting answers to questions regarding sewer 

capacity for South Bend Estates was reviewed and a discussion ensued as to whether 

or not these questions should be reviewed by the Municipal Solicitor prior to Council 

providing answers, as some of the information requested was discussed previously in a 

“Closed Session” of Council. 

Councillor Russell reiterated the need for a discussion on a protocol to answer 

correspondence addressed to Council and it was agreed that this would be discussed at 

the next meeting. 



6


That correspondence from Jordy Speake be referred to the 

Municipal Solicitor for response and that the response be within a 

month of this meeting. Carried 

5.11 Bob Sharen – Re: Variance of the Consent for Port Franks Lot 

Correspondence from Bob Sharen requesting an explanation from Council as to how 

the Municipality can alter a decision of the Committee of Adjustment was reviewed and 

the decision. 

Planner Patti Richardson explained to Council that the requirement to enter into a 

development agreement to address all governmental requirements and concerns with 

respect to the consent was a condition of the Committee of Adjustment’s decision. The 

agreement approved at the last council meeting was to enhance the requirements to 

ensure the protection the environment as required by the Committee, and those 

changes resulted from an onsite meeting with the Planner, Conservation Authority and 

the agent for the owner. 



That correspondence from Bob Sharen requesting clarification as to 

how Council can change the decision of the Committee of 

Adjustment be received and filed. Carried 

6. CONSIDERATION OF COMMITTEE MINUTES AND STAFF REPORTS 

6.1 Minutes of the Lambton Shores Nature Trails Executive Committee Meeting 

held February 9, 2012 

Minutes of the Lambton Shores Nature Trails Executive Committee meeting held the 9 th 

day of February, 2012 were reviewed. 

12-0402-14 Moved by: Councillor Maguire 


That minutes of the February 9, 2012 meeting of the Lambton 

Shores Nature Trails Executive Committee be received and filed. 

Carried 

Corporate & Strategic 

6.2 C.A.O. Report No. 36-2012 – Re: Council Travel Expenses 

The issue of costs associated with the execution of Council’s responsibilities to 

represent and oversee the interests of its constituents were outlined in C.A.O. Report 

No. 36-2012 and Council requested that this report be tabled and referred to the next 

Budget meeting. 

7


Planning 



That C.A.O. Report No. 36-2012 regarding Council travel expenses 

be tabled and referred to the next Budget meeting. Carried 

6.3 PL Report No. 08-2012 – Re: Cash In Lieu of Parking 

Details on the methodology used by the Municipality in the past with respect to requiring 

cash in lieu of parking was outlined in PL Report No. 08-2012. In this report, options 

were provided to Council for dealing with this matter and Council agreed that prior to 

making a decision on changes to cash in lieu of parking policies, a public meeting be 

held to solicit comments. 



That prior to any decision on the option of dealing with cash in lieu, 

a public meeting be held in May of 2012 to obtain comments on this 

issue from Lambton Shores residents and business owners. 

Carried 

6.4 PL Report No. 09-2012 – Re: Severance Agreement with Lake Huron 

Developments Ltd. and the Nature Conservancy of Canada 

The proposed severance agreement with Lake Huron Developments Ltd and the Nature 

Conservancy of Canada was provided as part of PL Report No. 09-2012. It was noted 

that the severance agreement contains provisions addressing the conditions placed on 

the consent approval by the Committee of Adjustment. 

The Planner Ms. Richardson further advised that the severed lands that are intended to 

be developed into 5 single detached dwelling lots will be subject to other planning 

applications in the future. 



That Council pass a by-law authorizing the execution of a 

Severance Agreement between Lake Huron Developments Limited 

and the Nature Conservancy of Canada and the Corporation of the 

Municipality of Lambton Shores for lands described as Lot 4 and 

Part of Lots 1, 2 3 and Right-of-Way, Registered Plan No. 13 and 

Part of Lot 22, Registered Plan No. 16 (Geographic Township of 

Bosanquet), now the Municipality of Lambton Shores in the County 

of Lambton in the Province of Ontario more particularly described 

as Parts 1 to 6, Plan 25R-9987 and located on Nipigon Street in 

Port Franks. Carried 

8


6.5 PL Report No. 10-2012 – Re: Appeal to By-law 23 of 2012 – Zoning By-law 

Amendment Application ZO-01/2012 

The Planner provided information in PL Report No. 10-2012 regarding an appeal to the 

Ontario Municipal Board regarding By-law 23-2012 authorizing an amendment to the 

Zoning By-law 1-2003 for Tracey Rupke and David Barkwell for property located at 

6804 East Parkway Drive. 



That PL Report No. 10-201`2 regarding an appeal to By-law 23of 

2012 authorizing a Zoning by-law Amendment Application ZO- 

01/2012 be received and filed. Carried 

Community Services 

6.6 D.C.S. Report No. 13-2012 – Re: Grand Bend Youth Centre – Update 

At a previous meeting, the Grand Bend Optimist Club requested assistance from 

Municipal staff to help with the coordination of the programs offered at the Grand Bend 

Youth Centre. Subsequent to this request, the YMCA of Southwestern Ontario offered 

their expertise to resolve the issues.. 

Included with D.C.S. Report No. 13-2012 was a proposed Memorandum of 

Understanding and a Municipal YMCA Management Model for Council review. 

A lengthy debate ensued on a possible partnership with the YMCA to assist with the 

Grand Bend Optimist Youth Centre as well as the need to have staff report on the 

current operation of the Suncor Wellness Centre operated by the “Y” and the costs 

associated with this type of partnership prior to approving any memorandum of 

understanding. 

It was noted that this was an initiative of the Grand Bend Optimists, that it was important 

to hear from a representative of the Optimists on how this proposal will meet the 

community’s needs. 


Seconded by: Councillor Bonesteel 

That Sean Dillon, VP Business Development for the YMCA, 

Southwestern Ontario and Representatives from the Grand Bend 

Optimist be invited to discuss with Council a proposed partnership 

with the Grand Bend Optimists to act at the facilitator of the Youth 

Centre programing and any requirement of the Municipality of 

Lambton Shores. Carried 

6.7 D.C.S. Report No. 14-2012 – Re: Not So Pro Event – Application Process 

9


Council discussed the application process for the Not So Pro Volleyball Event proposed 

to be held July 21 st and 22 nd , 2012 on the Grand Bend Bench. D.C.S. Report No. 14- 

2012 included the proposed site plan for this event, and outlined minor changes to 

improve the event. 

12-0402-20 Moved by: Councillor Scott 


That D.C.S. Report No. 14-2012 regarding the Not So Pro Event 

application process be approved and that the Not So Pro 

application process be permitted to begin. Carried 

6.8 D.C.S. Report No. 15-2012 – Re: Safe Drinking Water Act Standard of Care 

Provisions for Municipal Councils 

As required by the Safe Drinking Water Act, 2002 the Ministry of Environment has 

produced a guideline “Taking Care of Your Drinking Water” that provides Council 

members with general information related to the Standard Care provisions and this 

guideline is available for Council review upon request. 



That D.C.S. Report No. 15-2012 regarding Safe Drinking Water Act 

Standard of Care Provisions for Municipal Councils be received and 

filed. Carried 

6.9 D.C.S. Report No. 16-2012 – Re: Follow Up on OMI Contract Questions 

In response to questions from Council, D.C.S. Report No. 16-2012 provided information 

clarifying costs related to the Lambton Shores’ contract with OMI Canada Inc for the 

operation of the Municipality’s Water and Wastewater infrastructure. 

Members of Council agreed on the importance of being prepared for future contracts for 

the operation of the systems and that a staff report is needed that would outline the 

timeline for issuing a Request for Proposals. 



That D.C.S. Report No. 16-2012 regarding a follow up to questions 

on the OMI Contract be received and filed. Carried 



10


That staff prepare a report outlining the time frame for the issuance 

of the Request for Proposals for maintaining the Municipal water 

and wastewater system. Carried 

6.10 D.D.S. Report No. 17- Re: Ipperwash & Area Community Policy Committee 

Donation 

Council reviewed correspondence from the Ipperwash and Area Community Policing 

Committee offering to donate radios formerly used by the IACPC on their patrols to the 

Municipality. 


Seconded by: Councillor Illman 

That the offer of radios for use by the Municipality from the 

Ipperwash and Area Community Policing Committee be accepted. 

Carried 



That the Council meeting proceed past 10:00 p.m. Carried 

6.11 D.C.S. Report No. 19-2012 – Re: Grand Bend Working Group Update 

An update was provided to Council on the Grand Bend Working Group in D.C.S. Report 

No. 19-2012. 

It was noted that the Working Group discussed the issue of design flows and it became 

clear that a number of variable have occurred that may affect the ultimate design flow of 

the plant. 

A lengthy discussion ensued on capacity requirements for Lambton Shores, the 

inclusion of Zones 3 and 4 and the phasing of the plant. It was noted by several 

members of Council the importance of staying within the constraints of the 2006 Sewer 

Master Plan and the Environmental Study Report (ESR) for the Sanitary Treatment 

Facility dictating flow and size of the plant when considering alternatives with respect to 

the Build Canada funding. 

A recorded vote was requested on the following motion: 

12-0402-26 Moved by: Councillor Underwood 


That our working group representative on the Sewage Board is 

directed to work towards a sewage plant with a possible phased in 

approach within the existing flows and the parameters of the Master 

Plan and our EA as it stands today so that we can maintain our 

funding from Build Canada. Carried 

11


Those voting in favour of the motion: 

Mayor Weber 

Councillor Maguire 

Councillor Bonesteel 

Councillor Scott 

Councillor Illman 

Councillor Underwood 

Councillor Cook 

Councillor Russell 

Those voting against the motion: 

Deputy Mayor Davis-Dagg 

6.12 D.C.S. Report No. 18-2012 – Re: Drain Update: Ipperwash Drainage Meeting 

An update with respect to the current status of a drainage petition submitted to correct 

drainage issues experienced in the Ipperwash Area was outlined in D.C.S. Report No. 

18-2012. 



That the alternative drainage system proposed to correct a 

drainage issue within the Ipperwash area be referred for discussion 

with the Kettle Point/Lambton Shores Joint Committee and further 

that local MP be contacted to discuss possible funding for 

construction of this drain. Carried 

Finance & Administration 

6.13 TR Report No. 16-2012 – Re: 2011 Council and Committee Pay 

Information itemizing remuneration and expenses paid in the previous year to each 

member of Council and each person appointed to serve as a member of a committee 

was provided in TR Report No. 16-2012. 



That TR Report No. 16-2012 regarding 2011 Council and 

Committee pay be received and filed. Carried 

6.14 CL Report No. 30-2012 – Re: Solemnization of Civil Marriages 

12


The requirements of the Marriage Act for the municipal clerk to offer marriage services 

were detailed in CL Report No. 30-2012. 



That the Clerk be authorized to solemnize Civil marriages as 

outlined in CL Report No. 30-2012, and that the Mayor and Clerk 

are authorized to sign the implementing By-law 31-2012. 

Carried 

6.15 CL Report No. 33-2012 – Re: Applications heard by the Committee of 

Adjustment on March 22, 2012 

The decisions made by the Committee of Adjustment for applications heard at the 

March 22, 2012 meeting were provided in CL Report No. 33-2012. 



That CL report No. 33-2012 regarding the applications heard by the 

Committee of Adjustment on March 22, 2012 be received and filed. 

Carried 

7. BY-LAWS AND RESOLUTIONS 



That the following by-laws be read a first, second and third time, 

passed and numbered appropriately, signed by the Mayor and 

Clerk and engrossed in the by-law book: 

- By-law 31-2012 – Authorize the Civil Marriage Solemnization 

Service by the Clerk 

- By-law 32-2012 – Authorize Severance Agreement with Lake 

Huron Developments & the Nature Conservancy of Canada 

- Confirming By-laws to Date. Carried 

8. ACCOUNTS 

There were no Municipal accounts for Council to review. 

Supplemental Agenda 

CL Report No. 35-2012 – Re: Correction of Name on a Development Agreement 

At the last meeting Council approved By-law 28-2012 authorizing the signing of a 

development agreement with Brian Demkowicz. Since that time, it was discovered that 

13


the agent did not provide all owners’ names for inclusion on the documentation. The 

Planner has amended the agreement to add all the owner’s names, and the amended 

by-law and agreement was presented for Council review and approval. 



That Council pass a by-law authorizing the execution of an 

amending Severance Agreement with Briand Demkowicz and 

Constance Demkowicz for lands described as Lots 13 and 14, 

Registered Plan 34, (geographic Township of Bosanquet) now the 

Municipality of Lambton Shores in the County of Lambton. 

Carried 

Correspondence from Ron Gould, Species at Risk Biologist with the Ministry of Natural 

Resources, offering to meet with Council and staff to discuss the Five-linked Skink 

habitat regulations as well as other species at risk and natural heritage values in the 

Lambton Shores area was reviewed 



That Ron Gould, Species at Risk Biologist with the Ministry of 

Natural Resources be invited to attend a Tuesday meeting of 

Council to discuss the Five-linked Skink habitat regulations as well 

as other species at risk and natural heritage values in the Lambton 

Shores area. Carried 

9. COUNCILLOR REPORTS 

9.1 A Report to Council from Councillor John Russell – Re: Legacy Centre 

Historical Project & Arts Council Initiative 

Councillor Russell reported on recent initiatives to create a Legacy Centre Historical 

Project, which would see the establishment of active exhibits at the Legacy Centre 

showcasing artifacts and memories, and promote pride and encouraging ownership in 

our newest facility. 

Also provided was an update on an upcoming meeting to discuss the formation of a 

local Arts Council Steering Committee. 



That Councillor Russell is instructed to pursue the issue of the 

placement of active exhibits in the Legacy Centre and to report 

back to Council at a later date regarding progress. Carried 


14



That Mr. Robert Tremain of the County Cultural Services Division 

be invited to attend a Council meeting to explain the opportunities 

of striking a Lambton Shores Arts Council Steering Committee. 

Carried 

Councillor Bonesteel asked for an update on the proposed draft letter for the 

newspapers to the residents of Lambton Shores outlining Council’s position with the 

Grand Bend and Area Sewage Treatment Facility and it was noted that staff are 

currently putting the draft together for Council review. 

Councillor Bonesteel also noted the importance of establishing a working group to work 

with representatives of ARKELL to discuss a mutually beneficial project. 

12-0402-36 Moved by: Councillor Bonesteel 


That a working group of the C.A.O., Councillor Bonesteel, the 

Chairs of the Municipal Economic Task Force be established to 

discuss with ARKELL a mutually beneficial project. Carried 

Councillor Bonesteel further reported that Mr. Bill Ballard would no longer be involved 

with the Thedford Dirty Dog Hockey team and should be commended for the work 

contributed in the past. 



That a letter of appreciation be sent to Mr. Bill Ballard for his 

assistance with the Thedford Dirty Dogs Hockey team. 

Carried 

Councillor Scott asked that Council proceed on discussing the C.A.O.’s performance 

review and it was agreed that this be done at the next meeting of Council. 


Seconded by: Deputy Mayor Davis-Dagg 

That Council meet as a Committee of the Whole Tuesday, April 10 th 

at 12 noon in a Closed Session to discuss the performance review 

for the Municipal C.A.O. Carried 

Councillor Scott apologized to the public for certain actions taken at the last meeting. 

Deputy Mayor Davis-Dagg asked for clarification as to how to address moving forward 

with the working group for the Grand Bend and Area Sewage Treatment Facility and it 

was reiterated that the groups was to work within the direction of Council and the 

existing EA. 

15


Councillor Maguire advised that on Saturday, April 14, 2012 between 10 a.m. and noon 

there will be an open house meeting at the Grand Bend Legion with area Ward 

Councillors to discuss the possible establishment of a “community safety zone”. 

Mayor Weber advised that the Municipal auditors would be in attendance at the April 

10 th , 2012 meeting of Council, and that the issue of correspondence to Council be dealt 

with at that meeting along with the question of how many delegations should be 

scheduled each meeting. 

10. NEW BUSINESS 

10.1 Notice of Motion – Councillor Russell – Re: Nominating Paul Augustine to 

the Sarnia-Lambton Sports Hall of Fame 

Councillor Russell asked Council to consider nominating Paul Augustine, to the Sarnia- 

Lambton Sports Hall of Fame, as he has been an important part of the Thedford Minor 

Hockey Association for over 30 years. 



Whereas the citizens of Lambton Shores are fortunate to have 

within the community many residents who contribute their personal 

time and resources for greater good, 

And Whereas: it is important for the Council of the Municipality of 

Lambton Shores to formally recognize those who contribute so 

much to our community, 

And Whereas: Paul Augustine, has been such an integral part of 

Lambton Shores; Hockey over the past thirty years, and has been a 

devoted sports volunteer in our community, 

And Whereas: the Sarnia-Lambton Sports Hall of Fame is a 

reminder of the great achievements in the area and the people who 

made them possible, 

Be it Resolved that Paul Augustine be nominated for the honour of 

a position in the Sarnia-Lambton Sports Hall of Fame under the 

appropriate designation with our full support and gratitude, and the 

Mayor instruct staff to prepare a formal nomination, and endorse 

this nomination through the appropriate media. Carried 

10.2 Notice of Motion – Councillor Russell – Re: Volunteer Recognition 

Councillor Russell further asked Council to consider a volunteer program recognizing 

individuals for their contributions towards the betterment of the Municipality. 

16




That Lambton Shores prepares a volunteer recognition program 

that includes internal awards and external awards that citizens are 

eligible for, and that the program include deadlines, nomination 

criteria and a process for submitting nominations, review and 

selection guidelines, and a methodology for community groups to 

have this information in a timely manner. Carried 

11. Discussion Period 

Donna McNair, author of Correspondence Item No. 5.4 provided clarification on her 

letter regarding the Mayor’s action and again asked why the Mayor responded as he 

had, and the Mayor provided background information and his rationale. 

Justin Speake asked for clarification on how Council deals with correspondence and 

delegations and a brief discussion ensued with the matter being referred to a future 

Council meeting. 

Mr. Sharen thanked the Director of Community Services for providing an answer to his 

previous questions regarding the OMI contract and questioned a statement attributed to 

the Mayor concerning Zone 3. 

12. CONFIDENTIAL 



That the Council meeting goes into a “Closed Session” at 10:58 

p.m. to discuss a property issue. (Authorization to Close – Section 

239 (2) e of the Municipal Act). Carried 

Council rose and report progress on a property issue. 

13. ADJOURN 



That the April 2 nd , 2012 Council meeting adjourns at 11:07 p.m. 

Carried 

17

North Lambton 

Community 

Health Centre 

Better Health Begins 

Where We Live, Work, and Play 

Robert Wood Johnson Foundation 

FHG – Family Health Group CHCs 

FHN – Family Health Network 

over 30 

FHO – Family Health Organization 

FHT – Family Health Team years 

NPLC – Nurse Practitioner Led Clinic 

CFHT – Community Family Health Team 

AHAC – Aboriginal Health Access Centre 

CHC – Community Health Centre 

Primary Care in Ontario 

Alphabet Soup… 

Primary Care in Ontario - 

5 Main Models of Primary Care: 

�Community Health Centers 

�Family Health Teams 

�Community Family Health Teams 

�Aboriginal Access Health Centers 

�Nurse Practitioner Led Clinics 


Community 

Health Centre 

Note – Community Health Centers are the only model 

funded under Local Health Integrated Network 

and signs a Multi-Sector Accountability 

Agreement. 

18 

1


Community 

Health Centre 

Community Health Centers 

Our Role: 

Primary Care – Salaried Physicians 

Health Promotion 

Community Initiatives 

Grounded in the Social Determinants of Health 


Community 

Health Centre 

Social Determinants Affect Everyone 

50% of people’s health is affected by 

the Social Determinants of Health. 

�Housing 

�Food Security 

�Disability 

�Job Security 

�Gender & Race 

�Early Childhood Education 

�Social Safety Net 

�Education & Literacy 

�Health Services 

�Social Inclusion 

�Services in French 

�Poverty 

Community Health Centers are part of Canada’s 

original vision of Medicare – what Tommy 

Douglas called the Second Stage of Medicare. 

Breaking down the barriers to good health. 

Keeping people well. 

Every One Matters. 

19 

2

Kettle Point Site – 1986 

North Lambton Community Health Centre 

OUR SITES: 

Communities We Serve 

Ministry/LHIN Approved Boundaries 

Accredited Facilities 

since 1995 

Forest Site - 1999 

East Lambton CHC 

Watford Site - 2008 

West Lambton CHC 

Sarnia Site - 2007 


Community 

Health Centre 

Our Communities Include 

Ministry of Health Approved services for 

people whose circumstances have made them 

vulnerable to poor health 

�Seniors 

�First Nations 

�Youth at Risk 

�Low Income Families 

�Moderately Mentally ill 

�Rural Families 

20 

3

Collaborative Teams of: 


Community 

Health Centre 

Nurse Practitioners Registered Dietitians Diabetes Education 

Family Physicians Health Promotion Chronic Disease Care 

Registered Nurses Physiotherapists Falls Prevention 

Social Workers Administration Early Years 

100 Staff 

Clinical Services 

100 Volunteers 

Community Governed 

Board of Directors 


Community 

Health Centre 

Health Promotion 

Focus on health and well being 

40 

Free 

Programs 

15 

Outreach 

Locations 

Program Outreach Locations: 

Our Sites 

Where We Reach 

Point Edward 

Brights Grove 

Corunna 

Sarnia 

Mooretown 

Courtright 

Sombra 

Port Lambton 

Brigden 

Camlachie 

Port Franks 

Kettle Point 

Ipperwash 

Wyoming 

Forest 

Community 

Initiatives 

After School Programs 

Fresh Food Box 

Upstream 

Approach to 

Delivery of 

Health 

Arkona 

Warwick 

Watford 

Thedford 

Alvinston 

Grand Bend 

21 

4

Total # of Events: 963 

Total Encounters: 17,827 

The Numbers…2011 

Volunteers 

�74 volunteers 

�8845 hours 

(increase of 2952.5 hours from last year) 

Social Factors Addressed 

� Food Insecurity, inadequate cooking skills 

� Low self esteem 

� Problems with being unemployed 

� Emotional eating 

� Difficulty managing stress 

� Smoking addiction 

� Major depression 

� Coping with chronic illness 

22 

5

Community Engagement: 

“Community engagement is the process of building relationships with 

community members who will work side-by-side with you as an ongoing 

partner, in any and every way imaginable, building an army of support for your 

mission, with the end goal of making the community a better place to live.” 

Community Engagement – Partners: 

�Kettle & Stony Point Health Services 

�Contact House 

�Ontario Early Years Centre 

�United Way of Sarnia-Lambton 

�Municipality of Lambton Shores 

�Stepping Stones 

�Warwick Township 

�Arkona Seniors’ Hall 

�Arkona Lioness/Lions 

�Hillside School 

�North Lambton Senior Secondary 

�Alexander Mackenzie School 

�Family Counseling Centre 

�Kettle & Stony Point Band Council 

�Aamjiwnaang First Nation 

�Sarnia Police Services 

�Pathways for Children & Youth 

�Canadian Cancer Society 

Community Driven Institute, Introduction to Community Engagement, 

by Hildy Gottlieb, http://www.help4nonprofits.com 

Levels of Engagement: 

�Inform 

�Consult 

�Involve 

�Collaborate 

�Empower 

�Lambton Farm Safety Association 

�Bluewater Health 

�Community Mental Health Association 

�Community Health Services Department 

�Children’s Aid Society 

�Inn of the Good Shepherd 

�Moore Sports Complex 

�St. Clair Child & Youth Services 

�Moore Agricultural Society 

�Sombra Township Childcare 

�County of Lambton Housing 

�Community Legal Assistance 

�Lambton Elderly Outreach 

�YMCA 

�REBOUND 

�Victim Services 

�Wyoming Lions 

�More…. 

New this Year… 

Watford Afterschool Program 

First Year: 

74 Registered 

Participants 

23 

6

Community Services - NLCHC Forest Site 

� Bluewater Health X-Ray & Ultrasound 

� Community Health Services Department 

� Dr. Keith Payton, Allergist 

� Social Workers 

� Registered Dietitians 

� Intake Referrals for Drug Rehabilitation by Nurse 

Practitioners 

� Bloodwork for Community Clients 

� Well Woman Exams by Nurse Practitioners 

� Diabetes Education Program 

� Chronic Obstructive Pulmonary Disease (COPD) 

� Occupational Therapist – Home Safety 


Community 

Health Centre 

Specialized Teams: 

Providing Individual Assessments and Groups 

Chronic Disease Care: 

�Respiratory Therapist 

�Occupational Therapist 

�Registered Nurse 

�Nurse Practitioner 

�Social Worker 

Falls Prevention: 

�Occupational Therapist 

�Physiotherapist 

�Respiratory Therapist 

Diabetes Education: 

�Diabetes Nurse Educators 

�Diabetes Dietitian Educators 

No charge! 

Open to all 

community 

members. 

Community Agency Services Continue 

NLCHC Forest Site ( No Charge) 

Agencies Continuing with North Lambton CHC Agency Availability 

Stepping Stones 5 days / week 

Canadian Mental Health Association 5 days / week 

CCAC / VON 2 days / week 

The Workplace Group 2 days / week 

Rebound 1 day / week 

Employment Learning Centre, Lambton College 1.5 days / week 

Financial Fitness 1 day / month 

24 

7

Community Agency Services 

New Programs – NLCHC Forest Site 

New Programs 

Red Cross Homeward Bound 

Provides services to seniors who require assistance in returning 

home after a hospital stay or Emergency Room trip. There is no 

cost to the client for transportation home, 7 hours of support for 

home management and assistance with daily living for those 

who do not have the resources. 

Red Cross Transportation 

Provides transportation for the frail, elderly and disabled in the 

community. The service is for those unable to use public 

transportation or private means. We provide reliable 

transportation to and from medical appointments, shopping, and 

rehabilitation programs. 

No Charge – Open to all Community Members 

We Will Continue… 

Agency 

Availability 

3 days / week 

5 days / week 

�To provide quality, accessible clinical services and health 

promotion programs 

�With a determinants of health lens 

�Utilizing the strengths of the whole NLCHC team 

�Strengthening existing and building new partnerships 

�With positive health outcomes for the populations we serve 

Institute for Clinical Evaluation Sciences (ICES) 

recently released 2012 report, comparing different 

models of care: 

“CHCs observe much lower than 

expected Emergency Department 

rates, 21% less, indicating 

excellent access to healthcare 

despite the high complexity of 

the population served.” 

25 

8


Community 

Health Centre 

Community Health Centers 

People have the right and duty to 

participate in making choices about 

their health care and not only in 

issues of treatment and management, 

but for broader issues of health 

planning and implementation. 

World Health Organization 

Questions? 

26 

9

Forest Business 

Improvement Area 

Catchment 

Area 

27 

ocused 

n 

eliable 

nergetic 

ervice 

ogether 

Community Revitalization 

Forest Heritage District 

12/04/2012 

1




Forest New Town 


($8M road & watermain projects) 

28 




(roads, sidewalks, street lighting, 

parking, trees) 


(Washington, James, Main & King) 

12/04/2012 

2


(parking & sidewalks) 

Rotary Civic Square 

The North Lambton 

Community Health Centre 

29 

The Forest Community 

Library 

Railway Street (road linking 

Victoria & King Streets) 

Additional Parking 

12/04/2012 

3

Intersection 

Improvements 

“Shoe Store” Park 

Olde Haus Bonnie Doone Glass Studio 

30 

12/04/2012 

4

TD Canada Trust Curves 

Flowers with Flair Forest Florist 

Forest Travel Health & Harmony 

31 

12/04/2012 

5

Royal Bank Studio 45 

The Country Store Trin’s Fashions & Cafe 

Woods & Pearson 

Accounting 

32 

The Wicked Pickle 

12/04/2012 

6

Through Windows Past Corkers 

Alpaugh’s 

Subdivisions Churches 

33 

12/04/2012 

7

Businesses Businesses 

Agricultural Sector is 

Strong and Critical to the 

Local Economy 

Agriculture 

34 

Agriculture 

12/04/2012 

8

Forest Golf & Country 

Hotel 

The Forest Farmers 

Market 

Kiwanis Kineto Theatre 

35 

The Forest Amphitheatre 

The Forest Lambton 

Museum 

The Shores & The Legacy 

Recreation Centres 

12/04/2012 

9

Pinery Provincial Park Beaches 

Beaches Blue Flag Marinas 

Area Campgrounds & 

Trailer Parks 

36 

Herb Farm & Twin Pines 

12/04/2012 

10

Rock Glen 

Forest Community 

Foundation 

Doors Open 

37 

Communities in Bloom 

Sarnia Lambton Business 

Development Corporation 

12/04/2012 

11

• Works with Council on projects 

Community Events 

• Provides input to Council on planning and development issues 

• Takes issues of concern of business community to Council 

•Business related workshops 

• Community design plan 

What does the BIA do? 

• Wayfinding signage program in capital budget 

• Façade loan program 

• Streets by law 

•Farmers’ Market 

Successes 

• Many beautification examples with partners 

38 

• Beautification 

• Revitalization and maintenance 

• Marketing and promotion 

• Special events 

• Business recruitment 


• Communications with partners 

Access resources 

• SLBDC 

• SLEP 

• TSL 

• RED-OMAFRA 

• Coupon books 

• Coupon exchanges 

• Flyers 

• Media program 

• Ladies and Men’s nights 

• Special events 


Successes 

12/04/2012 

12

Future Projects 

• work with Lambton Shores to implement wayfinding signage 

• partnerships to promote Lambton Shores experiences to Silver 

Stick visitors 

• community workshop-one business organization for Forest 

• continue special events, one beautification project per year and 

service training 

2012 Council Requests-Façade 

Loan Program 

• That two no interest loans be awarded at $3,000 each 

•That the application become two part: 

simple conceptual drawings are submitted to BIA to 

obtain approval; 

financial information be completed by Lambton 

Shores staff. 

2012 Council Requests- Economic 

Development Task Force 

• consider presentations from business groups 

•Build on success of SLBSC Rural Economic Developer’s work with 

the Lambton Shores business groups a few years ago 

•Consider a Lambton Shores staff position as Economic Developer 

39 

2012 Council Requests-Streets’ By 

law Moratorium 

• suspension of the enforcement of the by-law provisions for 

2012 

• chairs and benches be used for seating purposes only (no 

table service) 

•Use of 1/3 of the sidewalk to a maximum of 3 feet so as not 

to impede pedestrians and motorized scooters, etc; 

• drawing or picture submitted and approved by the B.I.A. 

•. Insurance requirement 

2012 Council Requests-Farmers’ 

Market Signage 

•Work with Lambton Shores staff 

• consult communities on : 

•Key locations 

•Design 

2012 Council Requests-Implement 

Wayfinding Signage Program 

12/04/2012 

13

THANK YOU ! 

40 

12/04/2012 

14

Sun Busters Sunscreen Application 

Justin Noonan 

82 Lake Road 

Grand Bend, Ontario 

(905)-580-1547 

Justin_noonan@hotmail.com 

41

Background 

• My name is Justin Noonan, I am a third year marketing student at 

Ryerson University. 

• I have an advanced marketing diploma from Sheridan College, 

graduated with honours in 2011. 

• My family has been in Grand Bend for over 100 years, operating 

such businesses as the Gill Crest Hotel, and the Don Tavern. 

• Founded this company to help fund the rest of my education, 

provide summer jobs for students, and raise money for cancer. 

42

Skin Cancer 

• An estimated 35,000 Ontarians were diagnosed with skin 

cancer in 2011 

• Skin cancer accounts for 1/3 of all cancers 

• The economic burden to treat skin cancer was over 344 

million dollars in Ontario alone. 

Skin cancer is 100% preventable 

Reference: Cancer Care Ontario. Cancer Fact: Cost of skin cancer in Ontario will exceed $344 million in 

2011 

43

Business Plan 

• Offering spray on sunscreen application services on the beach 

for residents and guests. 

• Non intrusive sales style, meaning customers come to us 

• Employing College and University students, providing summer 

employment. 

• All waste generated will be properly disposed of through 

Residential Rolloff Containers. 

• Suntan with confidence, knowing that you are protected. 

45

Target customer 

• People who do not like applying sunscreen 

• Families needing help applying sunscreen, offering a unique 

way to get kids to use sunscreen. 

• Cost effective compared to buying traditional spray on 

sunscreen. 

• Visitors coming for a day at the beach. 

• Visitors who have forgotten their sunscreen. 

46

Asking permission to 

• Set up an open tent on the beach, allowing employees to get 

out of the sun. 

• Have employees on the beach applying sunscreen out of the 

tent. 

• Ability to collect money from customers at the tent, after 

they have requested to apply them with sunscreen. They will 

be given a ticket with a liability waver, recommend 

application, and ingredients 

47

Helping a good cause 

• In the process of being backed by the 

Canadian Cancer Society. 

• A portion of all proceeds will be donated to 

the Canadian Cancer Society. 

• Cancer Society donation box will be available 

at the tent on the beach. 

48

Benefits for Grand Bend 

I believe that this service is in the best interest of the community by: 

• Creating a positive image of a beach that cares for its attendants, and 

enhances the quality of the beach experience for visitors. 

• Promoting a healthy and caring community with continual change, growth 

and evolution. 

• Put Grand Bend in the spot light, being the first beach offering such a 

service. 

• Enhancing existing tourist attraction’s and boosting the local economy by 

keeping people happy, at the beach longer, and spending money. 

• Favourable community appeal helping to support cancer. 

49

The Big Picture 

• Help protect visitors of Grand Bend beach from harmful UV rays. 

• Provide summer jobs for University and College students. 

• Raise money for the Canadian Cancer Society. 

• Put Grand Bend in the spot light as the first beach to allow such a service. 

• Helping to ensure Lambton Shores remains a leading municipality in Ontario, 

allowing new innovative services. 

• Attracting more visitors, getting them to stay longer, spend more money, and 

ensure that their experience will bring them back. 

Not just a service, a community service 

50

Thank You For Your Time! 

51

From: Wendy Hoy Bright 

Sent: Wednesday, April 04, 2012 9:45 PM 

To: 'Elizabeth (Davis) Dagg' 

Subject: Tonight at Sues 

Hi Elizabeth, 

We are hoping that all councilors will set aside the date of April 20,2012 and come out to the Public 

Information night. 

We are hoping to have a good turnout so that we can educate the Port Franks community on the issues 

surrounding the tower. 

It’s all we can do. 

I am glad that the Councillors have directed that a letter be sent to Sean Galbraith. I wish it could be 

drafted and sent *after* the information meeting. It might be more effective then. 

This tower should not be put up in Port Franks at all. I believe many people are going to get sick. It is 

terrifying. 

All best, 

Wendy 

52

THE MUNCIPALITY OF LAMBTON SHORES 

PL Report No. 06-2012 Monday, April 10, 2012 

TO: Mayor Weber and Members of Council 

Municipality of Lambton Shores 

FROM: Patti Richardson, Senior Planner 

RE: Encroachment Agreement between CapReit Limited Partnership (Rice 

Developments Inc. and The Municipality of Lambton Shores 

Plan 25M-42 - Rice Subdivision 

RECOMMENDATION: 

That Council pass a By-law authorizing the execution of 

an Encroachment Agreement with CapReit Limited 

Partnership affecting Tatterrsall Lane in Registered 

Plan 25M – 42 in the Rice Subdivision in Grand Bend. 

______________________________________________________________________ 

REPORT 

As Council is aware Rice Developments Inc. are developing as subdivision in Grand 

Bend. Currently existing within the Tattersall Lane road allowance is a metering station 

for the sanitary sewer coming from Grand Cove Estates in South Huron. The meter is 

actually housed in a small shed. As part of the development of the final segment of 

Grand Cove Estates (Phase 5) CapReit Limited Partnership, as division of the Rice 

Group, will be re-locating the small shed to Block 23 of Plan 25M-42 which is to be 

placed in the same ownership as the lands subject of Phase 5, Grand Cove Estates. 

The sanitary sewer meter line running from the sewer to the meter however will still be 

located within the Tattersall Lane road allowance. Rice Group is requesting that the 

Municipality enter into an encroachment agreement for that section of Tattersall Lane to 

allow sanitary sewer metering cable to remain. 

Municipal Policy 57 requires that an annual fee be charges for an occupation or 

encroachment. The policy sets the annual fee for encroachment on an unimproved 

road allowance at 5% of the value of the property used per year, as determined by 

MPAC (when possible). The lands which the Encroachment Agreement will be affecting 

were conveyed to the Municipality when the Subdivision was registered. Further, the 

sanitary sewer metering cable is underground and does not impact the road allowance. 

I would suggest that for these reasons that no fee be charged for this Encroachment. 

I have included provisions in the Encroachment Agreement that require that any 

disturbance to the lands subject of the encroachment, performed by or for the CapReit 

Limited Partnership or any future owner, must be approved by the Municipality and that 

56

the road must be returned to its former condition at the expense of CapReit or any 

future owner to the satisfaction of the Municipality. 

A copy of the Encroachment Agreement is and authorizing by-law if attached for Council 

review and approval. 

Respectfully submitted 

Patti L. Richardson 

Senior Planner 

57


ZONING BY-LAW 40 OF 2012 

Being a By-law to Authorize an Encroachment Agreement 

with CapReit Limited Partnership Affecting the Tattersall Lane 

Road Allowance in Plan 25M-42 

WHEREAS it is deemed desirable that The Corporation of the Municipality of Lambton 

Shores enter into an Encroachment Agreement with CapReit Limited Partnership 

affecting the Tattersall Lane road allowance in Plan 25M-42, in the Municipality of 

Lambton Shores in the County of Lambton; and 

NOW THEREFORE, the Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows: 

1. The Corporation of the Municipality of Lambton Shores is authorized to enter 

into an Encroachment Agreement with CapReit Limited Partnership, in the 

form of the Agreement a copy of which is annexed to this By-law. 

2. The Mayor and Clerk are authorized to execute such agreement and to affix to 

it the Corporate Seal of The Corporation of the Municipality of Lambton 

Shores. 

3. This By-law comes into force and effect upon being finally passed. 

Read a FIRST and SECOND time this 16 th day of April, 2012 

READ A THIRD TIME AND FINALLY PASSED THIS 16 th DAY OF APRIL, 2012 

58 

_________________________ 

MAYOR – Bill Weber 

________________________ 

CLERK – Carol McKenzie

THIS AGREEMENT made in duplicate this day of , 2012 

BETWEEN: CapReit Limited Partnership 

hereinafter called the “Owner” 

- and - 

OF THE FIRST PART 


hereinafter called the “Municipality” 

OF THE SECOND PART 

WHEREAS the Owner owns the property described as Concession LRE, Part Lot 2, 

Stephen Ward, South Huron and Block 23 of Plan 25M-42, Municipality of Lambton 

Shores, County of Lambton; 

AND WHEREAS the Owner wishes to maintain a sanitary sewer meter cable on Part of 

the Tattersall Lane road allowance (the “Encroachment Lands”); 

AND WHEREAS the Owner proposes to have this encroachment continue under an 

Encroachment Agreement that specifically authorizes the use of the “Encroachment 

Lands”; 

AND WHEREAS such agreement may be entered into by a Council pursuant to 

paragraph 107 of Section 210 of the Municipal Act, R.S.O. 1990, c. M.45; 

NOW THEREFORE THIS AGREEMENT WITNESSETH that the parties hereto in 

consideration of the sum of Five ($5.00) Dollars of lawful money of Canada paid by the 

Owner to the Municipality, the receipt of which is hereby acknowledged, covenant and 

agree with each other as follows: 

1. Use of “Encroachment Lands” 

The Owner is hereby allowed to use and maintain the existing sanitary sewer meter 

cable shown on Schedule “B” to this Agreement upon the “Encroachment Lands”, 

described in Schedule “A”. 

2. No Other Purpose and Right of Entry 

The “Encroachment Lands” may not be used by the Owner for any purpose other than 

for use of a sanitary sewer meter cable. If for any reason the Owner needs to enter the 

59

“Encroachment Lands” to replace, repair, alter or remove the sanitary sewer meter 

cable, they shall first advise the Municipality in writing of the work they intend to do and 

define the time in which the work will be done. The Owner upon completion of the work 

shall restore the surface thereof to the same condition as that in which it was found prior 

to the commencement of the work and shall remove all equipment and rubbish. 

3. Damage 

The Owner shall be responsible for any damage to the “Encroachment Lands” caused 

directly or indirectly by the acts or omissions of the Owner or of persons acting under 

the authority of the Grantor. 

4. Other By-laws 

The Owner shall be subject to all By-laws of the Municipality except that no By-law shall 

apply to prevent the use of the “Encroachment Lands” for the purposes set out in this 

Agreement. 

5. Application Fee 

Prior to execution of this Agreement by the Municipality, the Owner shall pay the sum of 

$100.00 to the Municipality as an application fee, plus a deposit in the amount of $ 

450.00 to cover the municipal costs associated with the registration of the agreement. 

6. Liability 

The Owner shall hold the Municipality, harmless from any claims, prosecutions, actions, 

proceedings, and judgments of any type relating to the use of the “Encroachment 

Lands” by the Owner. The Owner shall respond to any such matter by engaging legal 

counsel to represent the Municipality’s interest and will promptly satisfy any settlement 

amount, fine, bill of costs or judgment imposed with respect to same. 

7. Obligation to Insure 

The Owner shall maintain personal liability and property damage insurance in the 

minimum amount of $ 2 million dollars in connection with this agreement. The 

Municipality shall be a named insured under such policy and the policy must provide 

that the Municipality will be notified at least thirty (30) days in advance of cancellation of 

such policy. Evidence of insurance coverage is to be presented to the Municipality by 

the Owner annually on January 1 of each year, along with the annual fee. 

60

8. Termination 

This Agreement may be terminated under any of the following conditions: 

a. Notice in writing of not less than six (6) months by either party to the other; 

b. A default by the Owner with respect to any obligation set out in this Agreement 

or a contravention of any By-law, Statute, Regulation or the Criminal Code; 

c. In the event that annual fee or property taxes with respect to the “Subject 

Lands” or the “Encroachment Lands” remain unpaid in any amount sixty (60) 

days after an instalment due date. 

d. For the non-payment of other fees, the lapse of insurance; or for any other 

default under this Agreement. 

9. Reinstatement 

When the right of the Owner to use the “Encroachment Lands” terminates, the Owner 

must forthwith remove all material and equipment from the lands which is associated 

with such use. The Owner shall reinstate the land to its previous condition, which the 

parties hereby agree is as level, graded and grassed vacant land, free of all waste and 

debris, within 90 days after termination, or before May 15 of the same year, whichever 

is later. 

10. Method of Collection 

Any deficiency in payment or default by the Owner which cannot be met by the security 

may be added to the tax roll for the “Subject Lands” and collected in like manner as 

municipal taxes. 

11. Registration 

This Agreement may be registered against the title of the “Subject Lands” by the 

Municipality at the cost of the Owner. Once the Agreement has been terminated the 

Owner shall within 90 days after termination cause notice of the termination to be 

registered on title of the land. 

61

12. Enurement 

This agreement shall enure to the benefit of and be binding upon the parties, their 

successors and (where permitted) assigns. 

IN WITNESS WHEREOF the Owner and the Municipality have affixed their respective 

corporate seals over the hands of their duly authorized signing officers. 

SIGNED, SEALED AND DELIVERED 

in the presence of: 

CapReit Limited Partnership 

_______________________________ ______________________________ 

Witness I have the Authority to bind 

the Corporation 

Authorized by By-law 

__________ of 2012 

62 

_______________________________ 

I have the Authority to bind 

the Corporation 

THE CORPORATION OF THE 

MUNICIPALITY OF LAMBTON 

SHORES 

________________________________ 

Mayor Bill Weber 

_________________________________ 

Clerk Carol McKenzie

SCHEDULE “A” 

The “Encroachment Lands” are more particularly described as Part of Tattersall Lane, 

Plan 25M-42 in the Municipality of Lambton Shores, County of Lambton 

63

THE MUNCIPALITY OF LAMBTON SHORES 

PL Report No.11-2012 Tuesday, April 10, 2012 


FROM: Patti Richardson, Senior Planner 

RE: OFFICIAL PLAN AMENDMENT APPLICATION OP-02/2012 

ZONING BY-LAW AMENDMENT APPLICATION ZO-04/2012 

LOCATION: 8110 Kinnaird Rd. 

OWNER: Mila Hills Swine Ltd. (Ursula and William O’Neil) 


That Official Plan Amendment Application OP-02/2012 

submitted by Mila Hills Swine Ltd. requesting an amendment 

to the Lambton Shores Official Plan as it relates to lands 

known as 8110 Kinnaird Road, to allow the creation of a new 

non-farm dwelling lot for a dwelling which is surplus to a 

farming operation as result of a farm consolidation be 

APPROVED IN PRINCIPLE, subject to: 

i) the County and Municipality being satisfied that a new 

septic system is installed on the proposed new non-farm 

dwelling lot to serve the residential dwelling prior to the 

Official Plan amendment being adopted by Council; 

That Zoning By-law Amendment Application ZO-04/2012 

requesting an amendment to the Lambton Shores Zoning Bylaw 

1 of 2003 as it relates to lands known as 8110 Kinnaird 

Road, to: 

i) prohibit the construction of a new dwelling on the remnant 

farm parcel after the severance of the surplus dwelling 

ii) recognize that the maximum coverage for accessory 

buildings on the new non-farm residential lot shall be 296 

m²; 

be APPROVED IN PRINCPLE, subject to: 

i) the County and Municipality being satisfied that a new 

septic system is installed on the proposed new non-farm 

dwelling lot to serve the residential dwelling prior to the 

Zoning By-law Amendment being adopted by Council; 

65

REPORT 

Summary of the Application 

The Applicant, Mila Hills Swine Ltd (Ursula and William O’Neil), is requesting: 

Official Plan Amendment 

An amendment to the “Agricultural” policies in the Lambton Shores Official Plan to 

permit the creation of a new non-farm dwelling lot for a dwelling which is surplus to a 

farming operation as a result of a farm consolidation. 

Zoning By-law Amendment Application 

An amendment to the Agricultural 1 (A1) zone in Zoning By-law 1 of 2003: 

(a) as it affects the remnant farm parcel to prohibit the construction of a new dwelling on 

the farm parcel after the severance of the surplus dwelling; and 

(b) as it affects the proposed severed non-farm dwelling lot to allow three accessory 

buildings to remain on the proposed non-farm dwelling lot which are: 

� a 56 m² (600 sq. ft.) shed; 

� a 235 m² (2520 sq. ft.) barn 

� a 4.46 m² (48 sq. ft.) pump house 

The applications are being proposed in order to allow the existing farm dwelling and 

accessory buildings to be severed from the farm parcel and sold as a non-farm dwelling 

lot. The proposed severed dwelling is excess to the owners needs as they reside on 

another farm. 

Location 

The subject lands are located on the east side of Kinnaird Road, south of Cedar Point 

Line and north of Jura Line. The lands are occupied by a dwelling, a 56 m² (600 sq. ft.) 

shed; a 235 m² barn (2,520 sq. ft.); and an 4.46 m² (48 sq. ft.) pump house. The lands 

have frontage of approximately 390 metres (1,300 ft.) and a lot area of 40.42 hectares 

(99.88 acres). Lands to the north, south and west are either under cultivation or form part 

of a woodlot. 

Correspondence 

Correspondence has been received from Corrine Nauta, Chief Building Official and 

Manager of Building Services, County of Lambton. See comments in Servicing Section 

of this report and attachments. 

Discussion 

The lands are currently designated “Agriculture” and “Significant Woodlot” in the 

Lambton Shores Official Plan. 

66

The “Significant Woodlot” designation affects a very small portion of the southeast 

corner of the lands which are covered by a woodlot, and forms part of a larger woodlot 

on adjacent properties. It is the intent of the Official Plan that woodlots are protected, 

however some harvesting is permitted incompliance with good forestry practices. 

The lands are currently designated “Agriculture” and Environmental Protection and 

Hazard” in the Lambton Shores Official Plan. The Environmental Protection and Hazard 

designation coincide with the Russell Drain which traverses the rear of the property. 

The primary use of lands located within the “Agricultural” designation include the 

growing of crops, including nursery and horticultural crops; raising of livestock and other 

animals for food, or fur, including poultry and fish; aquaculture; agro-forestry; maple 

syrup production; and associated on-farm buildings and structures including accessory 

farm dwellings. 

The Official Plan indicates that the minimum lot size for agricultural uses shall generally 

be 40 hectares. The proposed retained farm parcel will have a lot area of 39.62 (97.88 

acres) hectares. 

Section 1.11 of the Lambton Shores Official Plan states: 

A severance to create a new non-farm lot may be permitted for infilling purposes, 

provided Council is satisfied that the lot to be created and the proposed retained 

farm lot comply with the following polices: 

i) infilling will be limited to the creation of one residential lot between two 

existing non-farm residences which are on separate lots of a similar size 

and which are situated on the same side of the road and are not more than 

61 metres apart; 

ii) only one non-farm single-detached residential lot will be permitted to be 

severed from an original farm lot; 

iii) the proposed non-farm single-detached dwelling lot meets the 

requirements of the Province, the County, the Health Unit and the 

Municipality regarding water supply and sewage disposal; 

iv) the proposed non-farm single-detached dwelling is located in compliance 

with the Minimum Distance Separation formulae; and 

v) the proposed non-farm single-detached dwelling lot has direct access to an 

improved year round public road and the access does not result in traffic 

hazards due to poor sight lines or proximity to an intersection. 

Provincial Policy Statement 2005 

Section 2.3.1 of the 2005 Provincial Policy Statement states that Prime Agricultural 

areas shall be protected for long-term use for agriculture. 

Further, Section 2.3.4.1 of the Provincial Policy Statement indicates the following: 

67

Lot Creation in prime agricultural areas is discouraged and may be permitted for: 

c) a residence surplus to a farming operation as a result of farm consolidation 

provided that the planning authority ensures that new residential dwellings are 

prohibited on any vacant remnant parcel of farmland created by severance. 

The approach used to ensure that no new residential dwellings are permitted 

on the remnant parcel may be recommended by the Province, or based on 

municipal approaches which achieve the same objective: and 

The 2005 Provincial Policy Statement defines “residence surplus to a farming operation 

as 

” an existing farm residence that is rendered surplus as a result of farm 

consolidation (the acquisition of additional farm parcels to be operated as one 

farm operation). 

Finally, Section 2.3.3.3 states: 

“New land uses, including the creation of lots, and new and expanding livestock 

facilities shall comply with the minimum distance separation formulae.” 

The 1997 Provincial Policy Statement, on which the present Official Plan policies were 

based and which has been superseded by the 2005 Policy Statement, provided the 

following with respect to the creation of new residential lots: 

Lot Creation in prime agricultural Areas is generally discouraged and will be 

permitted only in the following situations: 

(a) new lots for residential uses may be permitted for : 

1. a farm retirement lot; 

2. a residence surplus to a farming operation; and 

3. residential infilling. 

Mila Hills Swine Ltd. (Ursula and William O’Neil) operate another farm in Warwick, 

where they reside and therefore the dwelling on the subject lands is excess to their 

needs. As a result they would like to dispose of it. They purchased the subject in 

November of 2011. This would be permitted by the 2005 Provincial Policy Statement, 

but not the Lambton Shores Official Plan which has not been updated to reflect the 

2005 Policy Statement. 

The Policy Statement would require that the retained farm parcel be zoned to prohibit 

the construction of a new farm dwelling on the lands. The applicants have applied for a 

zoning amendment to prohibit a new dwelling on the farm parcel. As well, the Provincial 

Policy Statement requires that the creation of lots comply with the minimum distance 

separation formulae (MDS). Site inspection has revealed that there are no animal 

operations in the general area. 

68

Zoning 

The subject lands are zoned “Agricultural 1” in the Lambton Shores Zoning By-law. The 

Agricultural 1 (A1) zone requires that a farm parcel have a minimum lot area of 38 

hectares and a minimum lot frontage of 150 metres. The lands which are to be retained 

in agricultural use will have a lot area of 39.62 (97.88 acres) hectares and a split lot 

frontage of approximately 298 metres (980 feet) and thus comply with the minimum lot 

area and frontage requirements of the “A1” zone. The “A1” zoning on these lands 

permits an accessory farm dwelling as a permitted use. The zoning on the remnant 

farm parcel is required to be amended to prohibit the construction of a new non-farm 

dwelling as is required by the Provincial Policy Statement. 

The Agricultural 1 (A1) Zone requires that a non-farm dwelling lot have a minimum lot 

area of 0.8 hectares and a minimum lot frontage of 45 metres. The surplus dwelling lot 

is proposed to have a lot area of approximately 0.8 hectares and a lot frontage of 97 

metes (320 ft.) and thus complies with the minimums established in the A1 zone. 

Servicing 

The proposed non-farm residential lot is serviced by a private septic system and 

municipal water. The County of Lambton advises that there was a septic permit applied 

for in 1993, but it was refused as there was no supporting percolation test. In light of 

this record, the system needs to be replaced. The County’s minimum lot area standard 

established for lots on clay soil is 0.8 hectares and usually a raised bed septic system is 

required on clay soils. The proposed non-farm residential lot is proposed to have a lot 

area of 0.8 hectares. I would recommend that any approval of this application be 

conditional on the Applicants satisfying the County and the Municipality that a new 

septic system be installed on the proposed non-farm residential lot. 

Summary 

In light of the above, I can recommend that these applications be approved subject to 

the conditions contained in the Recommendation Section of this report as they are 

consistent with the Provincial Policy Statement. 

Respectfully submitted 

Patti L. Richardson 

Senior Planner 

69

OFFICIAL PLAN AMENDMENT APPLICATION OP-02/201 

ZONING BY-LAW AMENDMENT APPLICATION ZO-04/201 

LOCATION: 8110 Kinnaird Road 

OWNER: Mila Hills Swine Ltd (Ursula and William O’Neil) 

70

THE MUNICIPALITY OF LAMBTON SHORES 

D.C.S. Report No. 13-2012 Friday, March 16, 2012 


FROM: Brent Kittmer, Director of Community Services 

RE: Grand Bend Youth Centre - Update 


REPORT 

For Council review and consideration. 

On November 21, 2011, the Grand Bend Optimist Club made a presentation to Council 

requesting the assistance of municipal staff with the coordination of the programs 

offered at the Youth Centre. This request was made because they would be losing their 

current program coordinator in January of 2012. The departure would leave the 

organization under staffed once again – a problem that the club has experienced 

frequently because it is not a full time position. The Optimists were hoping that with the 

support of municipal staff, they would no longer experience these staff shortages which 

disrupt the programming for the youth of Grand Bend. 

After the presentation was made, the local newspaper printed an article about the Youth 

Centre’s predicament. The YCMA of Southwestern Ontario read this article and 

contacted Lambton Shores’ CAO, John Byrne to inquire about the Centre to determine if 

they could offer their expertise to rectify the situation. 

An initial meeting was held at the Youth Centre on January 13, 2012 with Sean Dillon, 

VP Business Development for YMCAs across Southwestern Ontario, Optimist members 

Sue Davis and Brian Roberts and Shannon Prout, Acting Facilitator of Recreation and 

Leisure at Lambton Shores. The Optimists outlined their needs and current 

programming, and the YCMA outlined who they are and how they were willing to work 

with the Optimists in conjunction with the municipality to keep the Youth Centre running. 

Mr. Dillon took the information that he gathered from the meeting and drafted the Grand 

Bend Optimists Youth Centre Partnership Exploration (see Attachment 1). This 

document gives background information on the YCMA and the benefits it can provide to 

its partners. It also provides a market analysis of Grand Bend and an operating 

proposal for the Youth Centre. 

A second meeting was held on March 8, 2012 to discuss the “Partnership Exploration” 

and iron out any details that may have been missed. Mr. Dillon then presented Ms. 

74

Davis and Ms. Prout with a Memorandum of Understanding (see Attachment 2) and the 

Municipal YCMA Management Model (see Attachment 3) to review. The memorandum 

outlines the agreement and each party’s role in the partnership. It the captures intent 

and the principles of the eventual agreement but is not in itself a binding agreement. 

In the Memorandum of Understanding, the Municipality’s role is outlined as the “keeper” 

facility and grounds and would therefore make a reasonable effort to correct 

deficiencies when they are brought forward. It also states that the Municipality would 

maintain ownership of the building and would provide it to the YMCA for use free of a 

lease expense. The Optimist Club currently leases the building for $1,500.00 per year, 

so this would be lost revenue for the Municipality. 

The Municipality will provide to the YMCA, through addition to the existing contract for 

service with the YMCA, an annual fee of $3,000.00 to offset the YMCA’s expense of 

managing the Youth Centre and the organization’s application of its Association 

Services Support to this centre. This fee would be invoiced and paid monthly. 

Mr. Dillon is waiting for financial documents from the Optimist Club in order to prepare a 

more accurate draft operational budget and model based upon their actual numbers. 

Upon the receipt of the signed document, Mr. Dillon will then prepare a draft formal 

agreement to present to the Optimists and Municipality for comment and review before 

sending the agreement to Council for their final consent. Upon your request, Mr. Dillon 

would be willing to come to an upcoming Council meeting to present the agreement and 

answer any questions you may have. 

We are requesting that Council authorize staff to sign the Memorandum of 

Understanding and request the formal agreement be drafted, with the understanding 

that nothing is binding until the formal agreement is approved. 

Respectfully submitted, 

Brent Kittmer 

Director of Community Services 

Report Prepared by Shannon Prout – Acting Facilitator of Recreation & Leisure 

Attachments: 

1. Grand Bend Optimists Youth Centre Partnership Exploration 

2. Memorandum of Understanding 

3. Municipal YCMA Management Model 

75

Municipal YMCA Management Models 

Baseline Partnership Requirements of the YMCA 

Item Definition YMCA Management Model Expectation 

Municipal 

Support 

Fundraising 

Campaign 

Committed 

Volunteers 

Financial 

Readiness 

Community 

Impact 

Measurement 

The agreement references a 

relationship between the 

municipality and the YMCA 

of Sarnia-Lambton. 

The Municipality agrees that 

the YMCA is best able to 

meet the municipality’s 

recreation needs as the 

operator. 

Community fundraising 

achieves pledges of support 

from the Community that 

are able to sustain the 

project. 

The Project is volunteer lead 

and guided in the long-term 

by community volunteers. 

Municipal/local support is 

committed to managing 

annual operational plans and 

deficits. 

Operating Plans are 

submitted by the YMCA and 

address cyclical 

planning/growth issues. 

A market feasibility study 

exists for business planning 

purposes. 

89 

1. The Management agreement is 

signed between the Municipality and 

the Y for a 3-5 year term. 

2. The Municipality acts as a guarantor 

of the agreement. 

3. The Municipality agrees to a contract 

payment schedule that does not 

encumber the YMCA of Sarnia- 

Lambton’s cash flow. 

1. Fundraising Capital targets are met, 

or plans are in place to meet 

targets. 

2. Plans for pledges and fundraising 

that are capable of sustaining the 

operational needs of the facility for 

the initial term of the contract are in 

evidence. 

1. A group of community volunteers 

exist to aid in steering the project to 

launch. 

2. Community volunteers agree to act 

as a local advisory group to the 

YMCA. 

1. Annual planned operating deficits 

are funded from/by the municipal 

partner (as they exist). 

2. Facility Capital renewal is the 

responsibility of the partner. 

3. Plans exist for mitigating 

membership migration from the 

YMCA of Sarnia-Lambton in the 

short-term. 

1. A standard market assessment that 

defines price point & budget pro 

forma to the satisfaction of the 

YMCA is in evidence and endorsed 

by the Municipal partner.

Grand Bend Optimists Youth 

Centre – Partnership 

Sean Dillon, VP Business Development 

Kathi Lomas-McGee, Sr. VP Operations 

90

The YMCA – Overview 

The YMCA is a charitable organization dedicated 

to the enrichment of the community through the 

growth and development of people in spirit, mind 

and body. 

•Experienced provider of fitness and recreation 

•Numerous operational partnerships with 

municipalities, government and community groups 

•Recognized and valued brand 

•National Quality Assurance & Member Engagement 

programs 

91

The YMCA – Core Services 

Health, Fitness and Recreation 

Programs include youth leadership, group fitness, swim instruction, YMCA 

Fitness Leadership Program, lifeguard training, nutrition workshops, and 

specialty wellness programs and counseling . 

Childcare & Family Development 

Providing high quality, safe and affordable licensed child care and summer camp 

programs specializing in the healthy development of children aged 0-16, and in 

support of positive parenting. 

Employment & Community Development 

Providing youth, newcomers and adults with training, mentoring, employment, 

education, housing, referrals and support systems. 

92

YMCA Strong Kids 

Participation at the YMCA is open to 

all. In an environment free of 

discrimination, our Assistance 

Program helps individuals and 

families who have the greatest need 

in our communities. Financial aid is 

available to those who are unable, 

not unwilling, to pay full regular fees. 

Strong Kids Final MPEG4.mov 

93

The YMCA – Geographic Reach 

94

Association Services 

Chatham-Kent 

Goderich-Huron 

Sarnia-Lambton 

Central Huron 

Lambton Shores 

North Middlesex 

Accounting 

Services 

Risk 

Management 

Information 

Systems 

Child Care Community Health & Wellness 

Regional GM 

Purchasing 

Executive 

Leadership 

Human 

Resources 95 

Vice President 

Capital 

Development 

Business 

Development 

Communications 

Funds 

Development 

Sr Vice President

Principles of Partnership 

1.Municipal/Partner Support 

2.Fundraising Campaign 

3.Committed Volunteers 

4.Financial Readiness 

5.Community Impact Measurement 

96

Grand Bend Youth Market 

97 

Youth Statistics 

210 Youth (0-14 years of age) 

Avg. Household 1.99 people 

17.5% of Households have 3 or 

more people 

19.1% of couples have children 

at home 

Household Spending & Income 

Recreation Spending 6.3% 

Single Use/Membership 16% 

Above average incomes

Benefits of the YMCA as a Partner 

•Recognized Brand 

•Accessible to All 

•Well Resourced 

•Experienced Partner 

•Existing community 

provider 

•Links to Extended Services 

•Community Involvement 

98

Link to YMCA Leadership Challenge Centre 

99

Proposed Partnership 

Partners: Grand Bend Optimist Club 

Operator: the YMCA 

Funding: User Fees 


the YMCAs across Southwestern Ontario 

Optimists Club up to $10,000/yr. 

Municipality waives lease fee 

Municipality funds YMCA $3000/yr 

100

Next Steps 

1) Partners approve M.O.U. 

2) Operating pro-forma and model developed 

3) Partnership Agreement – by June 30, 2012 

4) YMCA Launches Operations – September 2012 

101

www.ymcaswo.ca 

102


D.C.S. Report No. 22-2012 Wednesday, April 11, 2012 


FROM Brent Kittmer, Director of Community Services 

RE: Community Services Department Fee Adjustments 


REPORT 

That By-law 36-2012 setting fees for the Community 

Services department be approved. 

This report presents a housekeeping item with respect to establishing a fee by-law. Two 

separate fee proposals are presented below for Council Consideration 

Establish a Fee for Rental of the Beach House Observation Deck 

At the regular Council meeting held on April 2, 2012 Council provided staff with 

authorization to process with the planning process for the “Not So Pro” volleyball 

tournament. Staff report #DCS-14-2012 recommended that Council establish a rental 

fee of $200.00 per weekend for the beach house observation deck for large beach 

events. This fee is formalized in the attached by-law #36-2012 for Council consideration 

Establish a “Youth” Fee for Summertime Ice Pad Rental 

The Municipality has established a rate of $36.00/hour for summertime rental of the 

concrete ice pad in the Shores and the Legacy centre. For wintertime ice rentals 

Council has established a reduced rental rate for those recreation programs that are 

focused on youth (i.e. minor hockey pays a reduced ice rental rate compared to an adult 

hockey league). 

In the course of our normal fee review, staff have determine that presently there is not a 

rate established for renting the concrete ice pad surface for providing youth focused 

recreation programs (i.e. the youth summer ball hockey league). Staff wanted to draw 

Council’s attention to this matter for consideration. 

Should Council be desirous of establishing a youth rental rate, staff is recommending 

that the rate be established at $32.40 per hour, which represents the same youth:adult 

rate ratio that applies for wintertime ice rentals. Presently this rate has been 

incorporated into by-law #36-2012 attached. 

103

Should Council be agreeable to both rate recommendations, staff recommends that bylaw 

#36-2012 be passed in its current form, and that the rates take effect immediately. 


Brent Kittmer 


104


BY-LAW 36 OF 2012 

Being a By-law to amend fees for Municipal Services 

________________________________________________________________ 

WHEREAS: The Municipality of Lambton Shores provides certain services 

on a “user pay” basis; 

AND WHEREAS: The Council of the Municipality of Lambton Shores has 

deemed it appropriate to set a fair and equitable price for the 

provision of these services provided on behalf of businesses 

and residents in the Municipality, and to ensure that the 

services provided meet the cost recovery goal. 

AND WHEREAS: The Council approved an increase in fees at the Council 

meeting held 16 th day of April, 2012; 

THEREFORE: The Council of the Municipality of Lambton Shores enacts: 

1. That the fees for Municipal Services, listed in the attached 

Schedules “A” to this by-law are hereby approved. 

2. This by-law comes into force on the final passing thereof. 

READ A FIRST AND SECOND TIME THIS 16 TH DAY OF APRIL, 2012. 

READ A THIRD TIME AND PASSED THIS 16 TH DAY OF APRIL, 2012. 

105 

_____________________________ 


_____________________________ 


Grand Bend Beach House Observation Deck 

Schedule “A” to By-Law 36 of 2012 

Weekend Event Usage $ 200.00 per weekend 

Arena Concrete Pad Rentals 

Youth Rate $ 32.40 per hour 

106





RE: Streetlight Request – Port Franks Estates Drive 


REPORT 

That the report be received for Council consideration. 

This report presents correspondence forwarded to staff by the Deputy-Mayor for 

consideration of several requests with respect to street lighting on Port Franks Estate 

Drive in Port Franks. The rate payers are requesting that the Municipality assume into 

the streetlight inventory an existing “all night light” at the end of their driveway, and that 

Municipality provide retroactive compensation for the benefit the light has provided by 

illuminating the travelled roadway. The requestor has not identified an amount they are 

seeking. 

Staff has attended the location and reviewed the request. It has been determined that 

the existing light is not the standard infrastructure currently in use by the Municipality as 

the light is a farm-style all night light. Thus, should the Municipality wish to assume the 

existing light it would need to be upgraded. The approximate cost to accomplish this 

upgrade is estimated to be $1,000. 

Staff has reviewed this request akin to a request for a new streetlight, and have 

compared the location and the need for a streetlight against the requirements of 

established policy #38 “Street Lighting”. The policy states: 

“A streetlight is intended to provide illumination on the public streets or roads of Municipality of 

Lambton Shores in order to aid in the safe and orderly movement of vehicular traffic within the 

traveled way and pedestrian traffic on municipally maintained pedestrian infrastructure. 

The Municipality of Lambton Shores streetlights are installed exclusively to illuminate public 

streets and roads and pedestrian infrastructure. Any secondary benefit such as perceived 

personal security; or the lighting of yards, driveways or private property is considered 

coincidental. Furthermore, it is beyond the capability of Lambton Shores to provide street lighting 

on public streets and roads for pedestrian traffic where no pedestrian infrastructure exists. 

The scope of this policy is limited to the street lighting which illuminates public streets and roads 

and pedestrian infrastructure as defined as the public street-right-of-way which are owned and 

maintained by the Community Services Department. This policy does not include; streetlights 

which illuminate highways, roads, pathways, etc that are not owned by The Municipality of 

Lambton Shores. And lights which illuminate municipal parks, municipal facilities and outdoor 

space other than a public street or road.” 107

The results of this review are presented below. 

Municipal Guideline (per Policy #38) Comment 

BUDGET APPROVAL 

Is there funding in the current operating or capital budget 

to accommodate this request? 

PURPOSE OF REQUESTED LIGHT 

Is the purpose of the request to improve safety on a 

municipal roadway or section of pedestrian infrastructure 

(sidewalk)? 

Is the purpose of the request to improve the illumination of 

a private driveway (considered a “light of convenience”)? 

Is the purpose of the request to improve security of private 

property? 

TRAFFIC & PEDESTRIAN SAFETY CONDITIONS 

Are existing roadway structures visible to vehicular traffic 

(i.e. bridges, railroad crossings and other permanent 

roadway infrastructure)? 

Does the roadway geometry pose a specific night time 

traffic hazard that cannot be controlled by signage only? 

Does adjacent infrastructure or street furniture increase or 

significantly alter the night time traffic flow 

(i.e. Canada Post mail boxes, schools, churches, fire 

stations, commercial establishments, municipal 

recreational areas)? 

Has this location experienced traffic accidents that have 

been determined to be due to, either in whole or in part, to 

inadequate street lighting? 

Does the area require illumination for pedestrian 

infrastructure? 

No 2012 capital funds have been allocated for lights on 

Amtelecom Parkway. The cost to install on the existing 

hydro pole is estimate to be $1,000. To install a new pole 

the total cost is estimated to be $2,500. 

Yes Meets the policy criteria - The requestors indicate that 

the light that is currently in place was installed by the 

former property owners to improve roadway safety. 

Staff does not agree that this light provides an added 

safety benefit based on the established policy. 

No See comment below. 

No 

Yes Does not meet policy criteria – At this location there 

are no significant roadway structures that exist. 

No Does not meet policy criteria - This section of road is a 

straight traverse, with the nearest intersection 

approximately 100 m away. This location is at the top of 

a small hill on the street, however the established 

standard on the roadway is to illuminate intersection and 

roadway curves, and not the hills. 

No Does not meet policy criteria - No adjacent street 

furniture or infrastructure exists. 

Yes Meets policy criteria – the requestor indicates that 

there is a history of accidents at this location, however 

staff do not have record of these. The road is a low 

speed and low volume road, and the likely cause of the 

accidents at this location is the fact that the driveway is 

located at a spot on the hill that is difficult to see. 

When staff visited the site it was observed that the 

driveway is difficult to see in the full sunlight if a driver is 

not paying attention. An addition of a streetlight is not 

likely to improve this situation. 

No Does not meet policy criteria - No pedestrian 

infrastructure exists. 

108

Is the location of the request within a distance of 55 metres 

(180 feet) of an existing streetlight, as measured along the 

utility pole line of the road? 

Yes Meets policy criteria - The location requested is outside 

of the 55m minimum, however the standard established 

on the street is such that only roadway intersections and 

curves are illuminated. There are a number of small hills 

along this section of road that are not currently 

illuminated. 

The requestors have indicated that the former property owner, upon their own initiative, 

installed the existing light to improve the safety of the travelled roadway. After review, 

staff has concluded that based on the established policy this location does not warrant 

the use of a streetlight as a safety measure. Admittedly the location of the existing 

driveway in relation to a small hill on the road is precarious, however the safety 

conditions are not likely to be improved through the use of a formal streetlight. Driver 

attention, both when exiting the driveway and when travelling the roadway, is the key 

factor to improving safety at this location. 

The established standard on this street has been to illuminate significant roadway 

geometry features such as intersections and curves in the roadway. The standard has 

not been established to illuminate the several hills that exist on the roadway. 

Should Council wish to install street lighting to improve roadway safety in this area, staff 

has determined three other possible locations for streetlights on Port Franks Estates 

Drive before the hills on the roadway are illuminated. The cost to install a streetlight on 

an existing hydro pole is approximately $1,000. To install streetlights at each of the 

above noted locations would cost approximately $3,000. Presently staff do not 

recommend installing lights in these locations due to existing budget constraints, but will 

add these locations to the file for future considerations. 

To move this issue to resolution staff requests that Council consider the following: 

1. Council denies the request to assume the streetlight as the existing light is not 

required to improve roadway safety based on the provisions of the existing 

streetlight policy. 

2. Council denies the request for retroactive compensation, on the basis on the 

rationale of #1. 

3. Staff be directed to communicate any Council decision to the requestors. 


Brent Kittmer 


109





RE: The Shores and Legacy Centre Business Plans 


REPORT 

That the report be received for Council consideration. 

This report presents the business plans for The Shores and The Legacy Recreation 

Centres as requested by Council. The business plans were developed by staff in 

response to the Recreation Master Plan, and have been reviewed and updated in 

March 2012. 

Presently staff are devising programs to meet the immediate goals identified in the 

business plans to further market the use of these facilities. Staff will monitor the success 

of our efforts, and if a positive impact is identified we will continue to implement those 

programs identified in each plan. Should there be a negative, or no response to the 

programs staff will need to reconsider the short term goals and determine what 

programs to implement. 

Should the business plan model result in effective marketing for these facilities and 

result in increased usage, a similar model could be considered for other municipal 

facilities. 

As with any business plan these are considered to be working documents that need to 

be reviewed an updated on a regular basis. Staff welcomes input from Council on each 

plan and will make any necessary changes. 


Brent Kittmer 


110

The Legacy Recreation Centre 

Business Plan 

111 

March 2012

1. Executive Summary 

The purpose of this Business Plan is to promote the maximized use of the 

Legacy Recreation Centre. 

The Legacy Recreation Centre was renovated in 2010/2011 as a result of 

stimulus funding for the federal government and a local fundraising campaign. 

The facility has been made as accessible as possible. The Legacy Centre 

includes an arena, community hall, concession, public library and nursery school. 

The Legacy Recreation Centre will be the first LEED® Certified building in 

Lambton Shores. 

Revenue will be generated from the Legacy Recreation Centre through facility 

rentals, arena advertising, and concession sales. 

The building is owned by the Municipality of Lambton Shores, and the arena, 

community hall and concession will be municipally-operated. The public library 

and nursery school are independently operated; however, consistent 

communication is required to optimize their programs for the community. 

One of the biggest challenges faced by recreation facilities is to generate enough 

revenue to cover operational costs while eliminating barriers to access so that 

the facility is available to all residents regardless of financial status. It is common 

for municipally-operated facilities to operate in a deficit position as they are often 

viewed as providing a service to residents, rather than a business. Fees are set 

to help offset operational costs, although a combination of the user pay 

philosophy and the maximized utilization philosophy are considered when 

developing fees. 

This business plan provides a general overview of facility operations and the 

environment in which the Legacy Recreation Centre operates. Subsequent 

reports will be provided as necessary on specific operational items affecting the 

Legacy Recreation Centre. 

2. Business Overview 

� History: The Municipality of Lambton Shores was incorporated in 2001 through 

the amalgamation of Arkona, Bosanquet, Forest, Grand Bend and Thedford. We 

are home to approximately 12,000 full time residents, and see an influx of visitors 

and part time residents return each year during the summer months. 

� Services: The Municipality provides a variety of services to residents, including: 

water and wastewater management, road maintenance, solid waste 

management, construction inspection, drainage, parks, playgrounds, and 

facilities. 

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� Recreation and Leisure Services Master Plan: Lambton Shores recently 

completed a Recreation and Leisure Master Plan. The following mission 

statement was developed for Recreation and Leisure Services through this plan: 

“Lambton Shores values its parks, recreation, arts, culture and heritage 

resources which enable our residents to lead healthy, enjoyable and 

environmentally responsible lifestyles. Our staff in collaboration with 

community partners, will provide a wide range of recreation and leisure 

choices with the goal of keeping our residents active, engaged, inspired, 

cohesive and proud”. 

The recommendations brought forth in the Recreation and Leisure Services 

Master Plan help to guide this business plan, and should be consulted prior to 

implementing any new activities/services. 

3. Products and Services 

� The Legacy Recreation Centre: The Legacy Recreation Centre, located in 

Thedford, was renovated in 2010/2011 as a result of stimulus funding and local 

fundraising efforts. The facility contains an arena, community hall, concession, 

nursery school and public library. The Legacy Recreation Centre will be the first 

LEED® Certified building in Lambton Shores. Efforts have been made to make 

this facility as accessible as possible. 

� The Arena: During the ice season, the arena is used for sports programs 

including minor hockey, ringette, figure skating and adult hockey. The arena is 

most heavily used during prime time hours from 5:00pm – 11:00pm Monday to 

Friday and 8:00am – 11:00pm Saturday and Sunday. Based on regularly 

contracted times, there are 46.5 hours of ice rented during prime time hours on a 

weekly basis. Municipal run programs, such as Parents & Tots and the Adult 

Lunchtime Skate take place during non-prime time hours. 

During the non-ice season, the arena is used as a concrete pad for special 

events and community functions. 

� Thomas Hall: Thomas Hall includes a professional grade kitchen, bar area and 

can be divided by a retractable wall for two multi-purpose rooms. Matching 

tables, chairs, dishes and glassware have been purchased for the hall to provide 

a service to renters. 

Thomas Hall will be used regularly for special events, weddings, active living 

programs, after school programs and special interest classes. Since opening its 

doors, Thomas Hall has been booked for 8 weddings and numerous other social 

functions. 

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� Concession: The concession will offer regular concession fare including: hot 

dogs, fries, beverages, confectionary items, etc. Regular hours will be set at the 

concession over peak times in the arena. 

� Arena Advertising: Board and Zamboni advertising opportunities are available 

following the Council approved arena advertising policy. There are ten (10) board 

ad spaces and three (3) Zamboni ad spaces available. Wall advertising has been 

eliminated from the facility as this was not a significant revenue generator. 

The arena advertising policy was established as a guideline for those who 

wanted to advertise within our arenas. Businesses or community groups have 

the option of signing a 1, 3, or 5 year agreement. To date, the Legacy has three 

1-year agreements (board), one 3-year agreement, and one 5-year agreement. 

Agreement rates are as follows: 

Arena Board Advertising 1-year term - $ 400.00 plus HST 

Arena Board Advertising 3-year term - $1125.00 plus HST 


Ice-Resurfacer Advertising 1-year term - $800.00 plus HST 

The annual revenue generated is $1905.00. Renewal contracts for the 1-year 

agreements go out in July. 

A strong effort will be made in 2012 to generate more revenue through board and 

ice-resurfacer advertising. 

� Nursery School and Public Library: These two areas are independently operated, 

but it is important to ensure consistent communication with these groups to 

optimize their programs for the greater community. 

4. Industry Overview 

� Non-profit facilities within Lambton Shores: There are a number of facilities that 

are located within Lambton Shores that are non-municipally operated including: 

Kimball Hall, Grand Bend Legion, Thedford Legion, and Forest Legion. Each of 

these facilities is operated by non-profit organizations and serves a variety of 

needs including meetings, special events and recreation and leisure activities. 

� Private facilities in Lambton Shores: There are several privately operated 

facilities in Lambton Shores that provide services to residents such as golf 

courses and private residential clubhouses. 

� Facilities outside of Lambton Shores: Numerous privately owned and publicly 

owned facilities exist outside of Lambton Shores including municipally-owned 

facilities in surrounding areas and larger facilities such as the RBC Centre in 

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Sarnia or the John Labatt Centre in London. Municipally-owned facilities that 

could impact operations in Lambton Shores include North Middlesex District 

Community Centre, Watford Centennial Hall, and the Ailsa Craig Community 

Centre. 

� Key Markets/Target Market: The target market for this business plan is local nonprofit 

organizations, businesses and residents. 

� Competition: Competitors include private and public facilities of a similar size to 

the Legacy Recreation Centre in surrounding municipalities. Privately owned 

and operated facilities in Lambton Shores are not competitors; rather, the 

municipality should provide services that supplement existing at other facilities to 

help facilitate efforts within the community. 

5. Marketing Strategy 

� Networking: Since the target market is mostly local, much of the marketing will be 

done through networking with community organizations and businesses. This is 

done at no direct cost to the municipality, although would require staff time. 

� Social Media: Social media including Facebook and Twitter will be used to 

appeal to a large market segment. Due to the wide availability of these media 

outlets, there is little control over targeting specific market segments. There is no 

cost for the municipality to market through social media, although staff time is 

required. 

� Print Advertising: Print advertising will be limited as this is an expensive form of 

advertising. A wedding publication such as the Lambton County Divine Details 

Wedding Planner is an ideal media outlet for marketing Thomas Hall for 

weddings as it reaches a specific target market (engaged couples in Lambton 

County). The ad costs the Municipality $565.00 annually. An increase in print 

advertising would have to take place to achieve some of the goals set out in 

section 8 of this business plan. A separate marketing budget would have to 

established for such expenses. 

� Online Advertising: Online advertising can reach a large audience, but provides 

no control over who is targeted with the message. Lambton Shores makes use of 

the municipal website and other websites throughout Lambton County that 

provide free listings. 

� Email Advertising: Email advertising can be used to target a specific market, as it 

is sent directly to a specific group. This is a great tool for advertising open ice 

times and there is no cost to the municipality. Electronic versions of the print 

advertising could be emailed out to a targeted market. 

115

� Sign Advertising: The sign at the entrance of Allen Street going towards the 

Legacy Recreation Centre provides the municipality with another opportunity for 

free advertising. Upcoming events can be easily added to the sign for the 

general public to view. 

6. Operations Plan 

� Green Cleaning: Where feasible, green cleaning products will be used 

throughout the facility. Green cleaning products are less harsh on the 

environment as they contain fewer or no chemicals. Green cleaning will be 

employed by municipal staff, and in the library and nursery school areas. 

� Green Building Education: Educational signage will be displayed prominently 

throughout the facility to educate the public on green features of the Legacy 

Recreation Centre. A slideshow presentation of the “green” initiatives 

incorporated into the Legacy Recreation Centre is on display in the lobby of the 

facility. 

� Daily Maintenance: Daily maintenance will be carried out by facility staff. Tasks 

will include, but not be limited to: cleaning washrooms, floors, windows and other 

tasks that keep the facility at a high standard. Staff also maintains the grounds at 

the Shores Recreation Centre, including the parking lot and sidewalks. 

� LEED® Monitoring: Once the Legacy Recreation Centre’s LEED® Certification 

has been finalized, regular monitoring is required. 

7. Financial Plan 

� Facility Fees: In 2011, Council approved rental rates for the Legacy Recreation 

Centre, which can be reviewed in the chart below. 

THEDFORD 2011 2012 2013 

The Legacy Centre 

Ice Rates are effective August 1 

Ice Surface Non-Prime $43.70 $45.00 $46.35 

Ice Surface Prime Minor Groups $98.35 $101.30 $104.35 

Ice Surface Prime Adult Groups $109.25 $112.55 $115.95 

Concrete Pad Per Hour $34.95 $36.00 $37.10 

Concrete Pad Per Day $327.80 $337.65 $347.80 

Concrete Pad Per 3 Day Weekend (3 

Days) 

$546.35 $562.75 $579.65 

Thomas Hall Per Hour $35.00 $36.05 $37.15 

Thomas Hall Per Hour 1/2 hall $17.50 $18.05 $18.60 

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Thomas Hall Per Day $325.00 $334.75 $344.80 

Thomas Hall Per Day 1/2 hall $162.50 $167.40 $172.40 

Kitchen Fee $85.00 $87.55 $90.20 

Bar Fee $50.00 $51.50 $53.05 

Thomas Hall Weekend Rate (Wedding) 

(rental from 12:00pm Friday to 12:00pm 

Sunday) 

$700.00 $721.00 $742.65 

Damage Deposit $200.00 $206.00 $212.20 

These fees are set to cover operational costs of the facility such as hydro, water 

usage, cleaning supplies, etc. They are also consistent with surrounding 

municipality’s fees. The annual 3% increase has been set in place to adjust for 

the cost of living. 

� Fee Waivers: The Municipality manages a Community Grant Program which 

provides limited financial or in-kind assistance, including fee waivers, to local 

non-profit organizations. There are also a number of agreements in place (verbal 

and contractual), for non-profit community groups so they do not have to pay 

user fees for monthly meetings or programs offered at the Legacy Recreation 

Centre. The following chart illustrates the groups whose fees at the Legacy have 

been waived for 2012 thus far: 

Providing rentals at no cost or reduced rates can have positive impacts on the 

community such as the reduction or elimination of financial barriers for programs 

and increasing access for the community. The total amount of the fees waived in 

2012 at the Legacy Recreation Centre will be $17,698.03. This is including 

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in-kind grant requests, contractual agreements and requests that have been 

submitted on an individual basis. 

Financial Performance: The Legacy Recreation Centre has operated in a deficit 

position for the past four years. Deficits in municipally-owned facilities are 

common as they are often viewed as more of a service to residents rather than a 

business. Operational costs are covered through facility revenue and municipal 

taxes. The chart below depicts the financial performance of the facility over the 

past three years. It is to be noted that construction of the Legacy Recreation 

Centre began in April 2010, and therefore the numbers provided for 2010 are not 

an accurate depiction of a normal operational year. It is also important to note 

that full operations of this facility will not start up until August, 2011 which will 

impact the bottom line in 2011. 

Budget Revenue Total 

Budget Expenses Total 

Available 

Available 

2008 $196,768.27 $159,225.21 -$37,543.06 $276,174.93 $315,685.46 -$39,510.54 

2009 $197,627.25 $146,458.33 -$51,168.92 $270,362.29 $255,261.28 $15,101.01 

2010 $174,789.80 $100,490.04 -$74,299.79 $285,777.12 $197,722.88 $88,054.24 

2011 $113,760.46 $92,185.45 $21,575.01 $388,719.27 $288,917.19 $99.802.03 

8. Goals 

� Immediate Goals (1 year) 

o Increase ice rentals by 2 hours per week during prime time hours for the 

2012/2013 ice season. This goal will be reached by using marketing 

tactics such as social media, email bursts and online marketing for the 

availability of ice time at the Shores Recreation Centre on a weekly basis. 

A specific activity to achieve this goal will involve implementing a “Ticket 

Ice” program which will allow patrons to book “same-day” available ice 

times at a reduced rate. This will be monitored by comparing rental data 

from previous ice seasons. 

� Short Term Goals (2 – 5 years) 

o Increase ice usage through regularly contracted ice. Partners should be 

approached for the development of programs such as after school 

programs, shinny hockey, etc. that take place on a weekly basis. The 

Municipality will be required to provide in-kind support to assist with 

program start up. This will be monitored by comparing previous rental 

data. 

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o Perform a gap analysis with community partners to determine appropriate 

recreation and leisure opportunities for Thomas Hall. Partners such as the 

North Lambton Community Health Centre, Grand Bend Area Community 

Health Centre and the YMCA should be consulted to determine where 

recreation and leisure program gaps exist, and what can reasonably be 

incorporated into the hall based on interest, volunteer availability or 

availability of private service providers to operate programs. This will be 

monitored by communication with recreation and leisure partners, as well 

as by comparing any new programs to existing. 

o Introduce one new special event on the concrete pad. The Municipality will 

consult with local organizations and businesses for appropriate events to 

take place on the concrete pad. Any new events will not compete with 

existing events, and will seek to promote services within Lambton Shores. 

This will be monitored by comparing previous events. 

Lambton Shores would like to showcase Thomas Hall as a premier venue 

for wedding receptions. This would make a Wedding Expo an ideal event 

for the facility. 

o Introduce one new community run event. Non-profit service clubs and 

community organizations will be approached for community events. 

Support will be needed from the Municipality in order to help facilitate the 

efforts of the community groups. Growth of existing events would be 

considered a success for this goal. This will be measured by comparing 

previous events. 

A children’s camp that allows kids to try a variety of different sports could 

be established. The Legacy offers the concrete pad for ball hockey, a 

baseball diamond out back and a soccer field could be set up behind the 

facility as well. Other sports such as volleyball or basketball could be 

played on the concrete pad as well. 

o Increase marketing strategy. Marketing will become a key factor in 

securing private rentals and rentals for events from non-local 

organizations. The Municipality will need to monitor how larger centres 

market and develop a plan to follow these marketing tactics. Expansion of 

the target market outside of locals will need to be considered. 

Informational packages for prospective event organizers will need to be 

developed to help increase value and a separate marketing budget should 

be included for print-based media. The success of the increased 

marketing strategy will be monitored through networking with prospective 

renters. Renters should always be asked which marketing tactic enticed 

them to rent at the Legacy Recreation Centre and successful tactics 

should be expanded upon. 

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o Break even concession. Clearly defined hours will be set during peak 

periods to help save on staffing and product costs, while maximizing 

revenue opportunities. This goal will be monitored by comparing prior 

financial performance. 

� Long Term Goals (5 – 10 years) 

o Three weekend-long business events will take place. Increased marketing 

tactics, renters packages and staff assistance will help to encourage 

privately run community events to take place at the Legacy Centre. This 

will be monitored by comparing previous rentals. 

A few examples of events that could take place would be a Hunting & 

Fishing Show; an Outdoor Sport & Boating Show; or a Camping Expo. 

o Two additional sustainable community run events will take place. The 

Municipality will work with local organizations to develop community 

events at the Legacy Recreation Centre. The Municipality may be 

required to take on a lead role to help get these events off the ground. 

Municipal support such as in-kind services will be required to assist these 

organizations and partnerships with other non-profit organizations will be 

facilitated to reduce the burden on volunteers. This will be monitored by 

comparing previous rentals. 

A few examples of events that could take place would be a Dinner Theatre 

Production (could be done in conjunction with the high school drama club) 

or a Chili Cook Off. 

120

The Shores Recreation Centre 

Business Plan 

121 

March 2012

1. Executive Summary 

The purpose of this Business Plan is to promote the maximized use of the 

Shores Recreation Centre in the most cost effective way. 

The Shores Recreation Centre replaced the old Forest Arena facility in Forest. 

The Centre offers a unique service to the area, focusing on community fitness 

and wellness. It contains an NHL regulation sized ice surface (which can also be 

utilized as a sport and exhibition surface in the summer months), a fitness centre, 

a gymnasium, a walking track, the concession booth and two meeting rooms. 

The Centre is available for rental by any community group, organization, private 

group or individual. 

A Fundraising Committee was established to raise funds and awareness for The 

Shores Recreation Centre in Lambton Shores. Through promotion and soliciting 

volunteers and donors, the committee surpassed their original fundraising goal of 

$1.5 million, and raised a total of $2,371,000.00. The facility opened its doors to 

the public in September of 2007. 

The building is owned by the Municipality of Lambton Shores. The YMCA, under 

an agreement with the municipality, operates the fitness centre, and monitors the 

gymnasium and walking track on a daily basis. Consistent communication 

between the YMCA and the municipality is required to optimize the programs 

available for the community. With the exception of the fitness centre, the Shores 

Recreation Centre is operated and maintained by Municipal staff. 

One of the biggest challenges faced by recreation facilities is to generate enough 

revenue to cover operational costs while eliminating barriers to access so that the 

facility is available to all residents regardless of financial status. It is common for 

municipally-operated facilities to operate in a deficit position as they are often 

viewed as providing a service to residents, rather than a business. Fees are set 

to help offset operational costs, although a combination of the user pay 

philosophy and the maximized utilization philosophy are considered when 

developing fees. Revenue will be generated from the Shores Recreation Centre 

through facility rentals, arena advertising and concession sales. 

This business plan provides a general overview of facility operations and the 

environment in which the Shores Recreation Centre operates. Subsequent 

reports will be provided as necessary on specific operational items affecting the 

Shores Recreation Centre. 

122

2. Business Overview 

� History: The Municipality of Lambton Shores was incorporated in 2001 through 

the amalgamation of Arkona, Bosanquet, Forest, Grand Bend and Thedford. We 

are home to approximately 12,000 full time residents, and see an influx of visitors 

and part time residents return each year during the summer months. 

� Services: The Municipality provides a variety of services to residents, including: 

water and wastewater management, road maintenance, solid waste 

management, construction inspection, drainage, parks, playgrounds, and 

facilities. 

� Recreation and Leisure Services Master Plan: Lambton Shores recently 

completed a Recreation and Leisure Master Plan. The following mission 

statement was developed for Recreation and Leisure Services through this plan: 

“Lambton Shores values its parks, recreation, arts, culture and heritage 

resources which enable our residents to lead healthy, enjoyable and 

environmentally responsible lifestyles. Our staff in collaboration with 

community partners, will provide a wide range of recreation and leisure 

choices with the goal of keeping our residents active, engaged, inspired, 

cohesive and proud”. 

The recommendations brought forth in the Recreation and Leisure Services 

Master Plan help to guide this business plan, and should be consulted prior to 

implementing any new activities/services. 

3. Products and Services 

� The Arena: During the ice season, the arena is used for sports programs 

including minor hockey, ringette, figure skating and adult hockey. The arena is 

most heavily used during prime time hours from 5:00pm – 11:00pm Monday to 

Friday and 8:00am – 11:00pm Saturday and Sunday. Based on regularly 

contracted times, there are 54 hours of ice rented during prime time hours on a 

weekly basis. Municipal run programs, such as Parents & Tots and the Adult 

Lunchtime Skate take place during non-prime time hours. 

During the non-ice season, the arena is used as a concrete pad for special 

events, community functions and 3 ball hockey leagues. 

Gymnasium: The gymnasium features one regulation sized basketball court, two 

volleyball courts, and two badminton courts and can be divided by a curtain wall 

to allow for two programs to take place at once. The gymnasium accommodates 

Body Fit, the North Lambton Community Health Centre’s morning exercise 

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programs and the ICan after school program for youth, as well as number of 

Wellness Centre programs including: Boot Camp, Muscle Works, Core Strength, 

Fit Walk, Y Stretch, Zumba and Cycling. 

The gymnasium is available for private rentals for recreational activities as well 

as for special events, such as birthday parties. 

� The Suncor Wellness Centre: The Municipality of Lambton Shores reached an 

agreement with the YMCA that sees them operate the Wellness Centre and 

monitor the gymnasium on a daily basis. Operating hours of the YMCA are 

5:00am to 10:00pm Monday to Friday, and 8:00am to 4:00pm Saturday and 

Sunday, with abbreviated hours on holidays and during summer months. The 

gymnasium will operate the same hours as the fitness centre due to safety and 

liability concerns. 

� The Walking Track: The walking track is offered free of charge to users. This 

strategy is in alignment with the increased focus on health and wellness. By 

offering the track free of charge, we will maximize utilization of the track and 

increase traffic into our facility. 

The track will be open during regular hours of the fitness centre and gymnasium: 

and only operates during these hours due to safety and liability concerns. 

PLEASE NOTE: The track will not operate during special paid events such as 

concerts and trade shows. 

� Meeting Rooms: Access to the meeting rooms (upper and lower) by “not for 

profit” community groups and organizations have been granted at no cost. The 

reason being is that these groups and organizations are the life and blood of the 

facility and our community and our intention is to facilitate their efforts not try to 

derive an income from them. 

If private “for profit” organizations wish to use the meeting facilities a schedule of 

rental rates will be established for them. 

� Concession: The concession will offer regular concession fare including: hot 

dogs, fries, beverages, confectionary items, etc. Healthy alternatives including 

bagels, yogurt and seasonal fruit will be available. Regular hours will be set at 

the concession over peak times in the arena. 

� Arena Advertising: Board and Zamboni advertising opportunities are available 

following the Council approved arena advertising policy. There are twenty-one 

(21) board ad spaces and three (3) Zamboni ad spaces available. Many local 

businesses and community groups have already experienced the exposure they 

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eceive through this form of advertising, as can be seen with the limited space 

that is still available at the Shores. 

The arena advertising policy was established as a guideline for those who 

wanted to advertise within our arenas. Businesses or community groups have 

the option of signing a 1, 3, or 5 year agreement. To date, the Shores has seven 

1-year agreements (board), two 1-year agreement (ice-resurfacer), four 3-year 

agreements, and six 5-year agreements. Agreement rates are as follows: 

Arena Board Advertising 1-year term - $ 400.00 plus HST 



Ice-Resurfacer Advertising 1-year term - $800.00 plus HST 

With 17 Board Signs, and 2 advertisements on the Ice-Resurfacer in place, the 

annual revenue generated is $7880.00. Renewal contracts for the 1-year 

agreements go out in July. 

4. Industry Overview 

� Non-profit facilities within Lambton Shores: There are a number of facilities that 

are located within Lambton Shores that are non-municipally operated including: 

Kimball Hall, Grand Bend Legion, Thedford Legion, and Forest Legion. Each of 

these facilities is operated by non-profit organizations and serves a variety of 

needs including meetings, special events and recreation and leisure activities. 

� Private facilities in Lambton Shores: There are several privately operated 

facilities in Lambton Shores that provide services to residents such as golf 

courses, fitness centres and private residential clubhouses. 

� Facilities outside of Lambton Shores: Numerous privately owned and publicly 

owned facilities exist outside of Lambton Shores including municipally-owned 

facilities in surrounding areas and larger facilities such as the RBC Centre in 

Sarnia or the John Labatt Centre in London. Municipally-owned facilities that 

could impact operations in Lambton Shores include North Middlesex District 

Community Centre, Watford Centennial Hall, and the Ailsa Craig Community 

Centre. 

� Key Markets/Target Market: The target market for this business plan is local nonprofit 

organizations, businesses and residents. 

� Competition: Competitors include private and public facilities of a similar size to 

the Shores Recreation Centre in surrounding municipalities. Privately owned and 

operated facilities in Lambton Shores are not competitors; rather, the municipality 

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should provide services that supplement existing at other facilities to help 

facilitate efforts within the community. 

5. Marketing Strategy 

� Networking: Since the target market is mostly local, much of the marketing will be 

done through networking with community organizations and businesses. This is 

done at no direct cost to the municipality, although would require staff time. 

� Social Media: Social media including Facebook and Twitter will be used to 

appeal to a large market segment. Due to the wide availability of these media 

outlets, there is little control over targeting specific market segments. There is no 

cost for the municipality to market through social media, although staff time is 

required. 

� Print Advertising: Print advertising will be limited as this is an expensive form of 

advertising. Currently, the municipality advertises the Shores Recreation Centre 

and its other facilities in the Forest BIA’s coupon book, which is distributed to the 

homes within Lambton Shores via Canada Post. The cost of this advertising in 

2012 was $1,000.00, which included 2 full colour ads and a coupon for a free 

public skate. An increase in print advertising would have to take place to achieve 

some of the goals set out in section 8 of this business plan. A separate 

marketing budget would have to established for such expenses. 

� Online Advertising: Online advertising can reach a large audience, but provides 

no control over who is targeted with the message. Lambton Shores makes use of 

the municipal website and other websites throughout Lambton County that 

provide free listings. 

� Email Advertising: Email advertising can be used to target a specific market, as it 

is sent directly to a specific group. This is a great tool for advertising open ice 

times and there is no cost to the municipality. Electronic versions of the print 

advertising could be emailed out to a targeted market. 

� Sign Advertising: The electronic sign at the entrance of the Shores Recreation 

Centre provides the municipality with another opportunity for free advertising. 

Upcoming events can be easily added to the sign for the general public to view. 

6. Operations Plan 

� Green Cleaning: Where feasible, green cleaning products will be used 

throughout the facility. Green cleaning products are less harsh on the 

126

environment as they contain fewer or no chemicals. Green cleaning will be 

employed by municipal staff, and in the Suncor Wellness Centre. 

� Daily Maintenance: Daily maintenance will be carried out by facility staff. Tasks 

will include, but not be limited to: cleaning washrooms, floors, windows and other 

tasks that keep the facility at a high standard. Staff also maintains the grounds at 

the Shores Recreation Centre, including the parking lot and sidewalks. 

7. Financial Plan 

� Facility Fees: In 2008, Council approved rental rates for the Shores Recreation 

Centre, which can be reviewed in the chart below. 

FOREST 2011 2012 2013 

The Shores Recreation Centre 

Ice Rates are effective August 1 

Ice Surface Non-Prime $43.70 $45.00 $46.35 

Ice Surface Prime Minor Groups $98.35 $101.30 $104.35 

Ice Surface Prime Adult Groups $109.25 $112.55 $115.95 

Concrete Pad Per Hour $34.95 $36.00 $37.10 

Concrete Pad Per Day $327.80 $337.65 $347.80 

Concrete Pad Per 3 Day Weekend (3 

Days) 

$546.35 $562.75 $579.65 

Gymnasium Per Hour $16.40 $16.90 $17.40 

½ of the Gymnasium Per Hour $8.20 $8.45 $8.70 

Lower Meeting Room Per Hour $10.95 $11.25 $11.60 

Upper Meeting Room Per Hour $10.95 $11.25 $11.60 

These fees are set to cover operational costs of the facility such as hydro, water 

usage, cleaning supplies, etc. They are also consistent with surrounding 

municipality’s fees. The annual 3% increase has been set in place to adjust for 

the cost of living. 

� Fee Waivers: The Municipality manages a Community Grant Program which 

provides limited financial or in-kind assistance, including fee waivers, to local 

non-profit organizations. There are also a number of agreements in place (verbal 

and contractual), for non-profit community groups so they do not have to pay 

user fees for monthly meetings or programs offered at the Shores Recreation 

Centre. The following chart illustrates the groups whose fees at the Shores have 

been waived: 

127

Providing rentals at no cost or reduced rates can have positive impacts on the 

community such as the reduction or elimination of financial barriers for programs 

and increasing access for the community. The total amount of the fees waived in 

2011 at the Shores Recreation Centre was $13,880.49. 

� Financial Performance: The Shores Recreation Centre has operated in a deficit 

position for the past four years. Deficits in municipally-owned facilities are 

common as they are often viewed as more of a service to residents rather than a 

business. Operational costs are covered through facility revenue and municipal 

taxes. The chart below depicts the financial performance of the facility over the 

past four years. 

Budget Revenue Total Budget Expenses Total 

Available 

Available 

2008 $229,981.18 $303,786.11 -$73,804.93 $592,349.32 $608,718.55 -$16,369.23 

2009 $261,727.19 $356,777.67 -$95,050.48 $568,257.96 $706,050.35 -$137,792.39 

2010 $292,917.24 $329,745.15 -$36,827.91 $726,565.39 $741,292.95 -$14,727.56 

2011 $294,406.40 $358,749.29 -$64,342.89 $716,307.53 $753,127.17 -$36,819.64 

128

8. Goals 

� Immediate Goals (1 year) 

o Increase ice rentals by 2 hours per week during prime time hours for the 

2012/2013 ice season. This goal will be reached by using marketing 

tactics such as social media, email bursts and online marketing for the 

availability of ice time at the Shores Recreation Centre on a weekly basis. 

A specific activity to achieve this goal will involve implementing a “Ticket 

Ice” program which will allow patrons to book “same-day” available ice 

times at a reduced rate. This will be monitored by comparing rental data 

from previous ice seasons. 

o Expand an existing event from a 1-day event to a weekend long event. 

This goal will be achieved by working with the group organization who 

already have a successful event (ie. The Garden Show) and discussing 

ways to expand the show. This could start by surveying the vendors to 

see if there is an interest in expanding the event. 

� Short Term Goals (2 – 5 years) 

o Increase ice usage through regularly contracted ice. Partners should be 

approached for the development of programs such as after school 

programs, shinny hockey, etc. that take place on a weekly basis. The 

Municipality will be required to provide in-kind support to assist with 

program start up. This will be monitored by comparing previous rental 

data. 

o Perform a gap analysis with community partners to determine appropriate 

recreation and leisure opportunities for the Gymnasium. Partners such as 

the North Lambton Community Health Centre and the YMCA should be 

consulted to determine where recreation and leisure program gaps exist, 

and what can reasonably be incorporated into the gymnasium based on 

interest, volunteer availability or availability of private service providers to 

operate programs. This will be monitored by communication with 

recreation and leisure partners, as well as by comparing any new 

programs to existing. 

o Introduce one new special event on the concrete pad. The Municipality will 

consult with local organizations and businesses for appropriate events to 

take place on the concrete pad. Any new events will not compete with 

existing events, and will seek to promote services within Lambton Shores. 

This will be monitored by comparing previous events. 

129

Lambton Shores is a prime location for campers and boaters, so a show 

catered to these individuals has the potential of drawing large crowds to 

the facility. Support from the municipality will be required to initiate the 

event as well as promote the event once it is in place. 

o Introduce one new community run event. Non-profit service clubs and 

community organizations will be approached for community events. 

Support will be needed from the Municipality in order to help facilitate the 

efforts of the community groups. Growth of existing events would be 

considered a success for this goal. This will be measured by comparing 

previous events. 

Spinning off the success of the Tri-sport event, it would be ideal for 

community groups to take on something similar. The past participants of 

this event are always ready and willing to return year after year. With 

guidance from past Tri-sport organizers and the municipality, it would be a 

great opportunity for all involved. 

o Increase marketing strategy. Marketing will become a key factor in 

securing private rentals and rentals for events from non-local 

organizations. The Municipality will need to monitor how larger centres 

market and develop a plan to follow these marketing tactics. Expansion of 

the target market outside of locals will need to be considered. 

Informational packages for prospective event organizers will need to be 

developed to help increase value and a separate marketing budget should 

be included for print-based media. The success of the increased 

marketing strategy will be monitored through networking with prospective 

renters. Renters should always be asked which marketing tactic enticed 

them to rent at the Shores Recreation Centre and successful tactics 

should be expanded upon. 

o Break even concession. Clearly defined hours will be set during peak 

periods to help save on staffing and product costs, while maximizing 

revenue opportunities. This goal will be monitored by comparing prior 

financial performance. 

� Long Term Goals (5 – 10 years) 

o Three weekend-long business events will take place. Increased marketing 

tactics, renters packages and staff assistance will help to encourage 

privately run community events to take place at the Shores Recreation 

Centre. This will be monitored by comparing previous rentals. 

A few examples of potential events could include a farm exhibition with 

tractors, ATVs and other local businesses that cater to the industry; or an 

130

auto show where dealerships could showcase the newest models 

available. 

o Two additional sustainable community run events will take place. The 

Municipality will work with local organizations to develop community 

events at the Shores Recreation Centre. The Municipality may be 

required to take on a lead role to help get these events off the ground. 

Municipal support such as in-kind services will be required to assist these 

organizations and partnerships with other non-profit organizations will be 

facilitated to reduce the burden on volunteers. This will be monitored by 

comparing previous rentals. 

Examples of new community run events could include a kids “tri-sport” 

event; an “Antique Roadshow” type of event where local antique dealers 

could estimate the value of items that people bring in; or an antique and 

classic car show. 

131


TR Report No. 20-2012 Wednesday, April 11, 2012 


FROM: Janet Ferguson, Treasurer 

RE: Draft 2012 Year to Date Financial Statements at March 31, 2012 


REPORT 

For Council information. 

Attached to this report are the month ending March 31, 2012 Draft Operating and 

Capital Financial Statements. Although the 2012 budget has not been approved at this 

time, the most recent draft numbers are incorporated in these statements for 

comparison purposes. The Department Heads continue to review the detailed 

expenses on a monthly basis and have provided their comments in this report. 

These statements are reflective of a first quarter for Lambton Shores. It is early in the 

year however seasonal operations such as winter control and arenas have experienced 

approximately half of their annual operations while the beach and harbours are yet to 

start. The taxation revenue is 50% of last years total taxes with the balance being billed 

in August. 

CAO’s Comments 

It is difficult to really assess or project financial performance for the municipality at this 

early stage, apart from the note below, I do not see any other concerns at this time. 

Staff will continue to monitor financial performance monthly and report back to Council 

at any indication of possible or potential concerns. 

Legal Costs- it is noted that legal costs will exceed estimates, again due to a onetime 

settlement cost associated with litigation. 

Clerk’s Comments 

Most accounts are on track for this time of year. Accounts that are approaching their full 

budget allocation, such as Memberships and Subscriptions are usually paid once per 

year only. 

The Planning business unit reflects the fact that smaller proposals are still continuing as 

expected, however, the anticipated larger projects, such as subdivisions and multi-res 

developments are still pending. 

132

Revenues in the Building Permit business unit exceed normal levels due to the permit 

for a 49 unit multi-residential development, and the permit for a million dollar plus home. 

The hours for the services of the contracted staff in the building department have been 

reduced in the slower months, and will be utilized more once the construction season 

picks up. 

The expenses for Protection to Persons and Property are distributed evenly throughout 

the year, however, the majority of the revenues will be generated after the summer 

tourist season commences. 

Director of Community Services’ Comments 

Roadways 

The current costs are well below budget due to the fact that the majority of regular 

operational work takes place during the warm weather months. Specific Items like 

Brushing/Tree trimming/Chippers reflect an increased expense at this time in the year to 

date than is typically expected due to the open winter and staff’s ability to complete this 

work earlier in the year. We have recognized a cost savings in winter control thus far, 

however this line item is highly weather dependent and we cannot accurately project a 

savings at year end due to the uncertainty of the 2012 October – December months. 

Harbours & Beach 

The year to date bottom line for these business units are misleading because they are 

seasonal due to the fact that the seasonal dockage revenue is collected up front. We 

would expect the bottom line to normalize starting in May as the tourist season begins. 

Arenas 

Revenues and expenses are consistent with the fact that we have 3 heavy months at 

the start of the year, and 4 heavy months at the end. 

Capital 

The capital project listing is reflective of any expenses thus far; however, projects are 

just starting for the 2012 construction season. 

This report is a brief update for Council on the transactions thus far in 2012 as 

compared to the most recent draft of the 2012 budget. Please remember the budget 

numbers are subject to change until Council has done their final approval and by-law. 


Janet Ferguson, 

Treasurer 

133

GENERAL 

GB Office 

PROJECT 

TOTAL 2012 

DRAFT 

BUDGET 

Facility Upgrades 26,458.47 0.00 

Information Technology 

2-110-110-5876 IT 57,965.21 26,810.70 

Subtotal 84,423.68 26,810.70 

PROTECTION TO PERSON 

Fire Departments 

Arkona 

2-210-211-5875 Radios 899.59 0.00 

2-210-211-5875 Pagers 740.84 0.00 

2-210-211-5875 Bunker Gear 6,138.36 0.00 

Grand Bend 

2-210-214-5875 Radios 899.59 0.00 

2-210-214-5875 Pagers 740.84 0.00 

Northville 

2-210-212-5875 Radios 899.59 0.00 

2-210-212-5875 Pagers 740.84 0.00 

2-210-212-5875 Bunker Gear 3,069.18 0.00 

Forest 

2-210-213-5875 Air Packs (3) 15,875.08 0.00 

2-210-213-5140 Forest Hall - Floor Drain 11,112.56 0.00 

2-210-213-5875 Pagers 1,481.67 0.00 

2-210-213- Antenna (Jepp) 16,100.00 0.00 

Thedford 

2-210-215-5875 Radios 899.59 0.00 

2-210-215-5875 Pagers 740.84 0.00 

2-210-215-5875 Bunker Gear 6,138.36 0.00 

2-210-215-5875 Breathing Gear 4,762.52 524.32 

Portable Emergency Lighting (Jepp) 10,000.00 0.00 

Subtotal 81,239.44 524.32 

TRANSPORTATION SERVICES 

Transportation Depot & Land 

Forest Works Depot - 12 Ann St 

2-300-110-5879 New Facility 1,062,919.38 23,165.91 

Northville - 9575 Port Franks Rd 

2-300-110-5878 Coverall 265,729.85 17,488.54 

Road Re-Construction 

2-300- GB - Morenze Lane/Dietrich Cres/Eilber 21,258.39 0.00 

GB - Municipal Drive 19,132.55 0.00 

2-300-300-5106 GB - Erosion Control - Gill Rd 212,583.88 0.00 

BOS - Port Franks Rd 7,440.44 0.00 

BOS - Jericho Rd (townsend to cedarpoint) 106,291.94 6,218.88 

TH - Pearl St 34,013.42 0.00 

2-300-300-5108 TH- Pherrill St W of Dumfries to King 6,377.52 0.00 

ARK - Water ST 17,006.71 0.00 

2-300-300-5153 FO - Victoria 57,397.65 0.00 

2-300-300-5110 FO - King St west - shave and pave, rail road way 43,048.23 0.00 

2-300-300-5151 FO - Morris - Main to Macdonald 301,018.77 0.00 

FO - Water St 47,831.37 0.00 

2-300-300-5154 FO - old arena entrance - shave and pave 19,132.55 0.00 

Re-Surface Treatment 


2012 Capital Expense Summary March 31, 2012 

GB - Lakeview Ave - Ontario to Pines Pkwy 26,572.98 0.00 

GB - Williams St - Pines Pkwy to Shoreline Dr 5,314.60 0.00 

BOS - Gordon Rd 102,040.26 0.00 

BOS - Lakeview Haven Drive - Lakeshore road to end (1200m) 79,718.95 0.00 

BOS - Vance Drive - full subdivision 75,467.28 0.00 

BOS - Glendale Drive - full subdivision 74,404.36 0.00 

BOS - Cedar Point Line -full subdivision 92,473.99 0.00 

BOS - Clemens Line - Army Camp to South end 4,251.68 0.00 

ARK - Arkona Rd - from Cty Rd 79 to Bog Line 10,629.19 0.00 

134 

TOTAL PROJECT 

EXPENSE COMMENTS 

page 1 of 4

PROJECT 



TOTAL 2012 

DRAFT 

BUDGET 

Sidewalks / Walkways 

Rotary Trail - Julie Ave to Cold Storage Rd 95,662.74 0.00 

TH - Sarah St - Elizabeth to 79 (250m) 21,789.85 0.00 

FO -James St -King to Ann (west side) (53m) 7,798.64 0.00 

FO - Forest Main St S (170m) 26,572.98 0.00 

FO - Townsend to Juniper (112m) 10,629.19 0.00 

2-310-175-5157 ARK - Sidewalk Main intersection 85,033.55 0.00 

Bridge / Culvert 

2-310-175-5156 GB Bridge Railing 69,089.76 8,781.97 

2-310-301- Ridge Rd - culvert 26,572.98 0.00 

2-310-301- Pinetree Dr - guardrail 10,629.19 0.00 

2-310-301- Lakeview in Southcott - guardrail 10,629.19 0.00 

2-310-301- FO - Church St - culvert 10,629.19 0.00 

Street Light 

2-340-340-5878 Amtelecom Road - Street Light Installation 13,079.22 7,552.63 

Vehicle & Equipment Replacement Program 

General 

2-900-175-5133 Radio System 33,866.84 0.00 

2-900-175 Equipment 5,291.69 0.00 

Pickup 

2-900-906 Ford 4x4 37,041.85 0.00 

Grader 

2-900-901 Windrow eliminator attachment - N. Area 26,458.47 0.00 

Chipper 

2-900-911-5101 Chipper - Vermeer 31,750.16 0.00 

Mower 

2-900-175 Flail Mower 10,583.39 0.00 

2-900-175 Boom Flail Mower 52,916.93 0.00 

3,278,081.75 63,207.93 

RECREATION & CULTURAL SERVICES 

Arenas 

Legacy Centre 

2-720-175-5880 Concession Table / Chairs 4,233.35 945.35 

2-720-175- Staging 19,050.10 0.00 

2-720-175-5876 Legacy Centre PV System 14,935.94 

Old Forest Arena 

2-720-176-5878 Roof 5,142.47 4,375.68 

Community Centres 

Arkona CC & Library 

2-730-731-5878 Splash Pad 105,833.87 0.00 

PF Community Centre 

2-730-732 Facility Upgrades 27,516.81 0.00 

2-730-732-5877 Dishes 1,058.34 0.00 

2-730-732 Tennis Court - Resurfacing Upgrades 15,875.08 0.00 

2-730-732- Awnings 12,700.06 0.00 

Shores Fitness Centre 

2-721-726-5850 Fitness Equipment 5,291.69 0.00 

2-721-726-5851 Showers 6,350.03 0.00 

Curling Club 

2-720-176-5875 Facility 350,000.00 0.00 

GB Youth Centre 

2-730 Accessibility - Doors 5,291.69 0.00 

Nursery School 

2-720-726-5850 Fencing 5,662.11 0.00 

2-720-726-5851 Playground Equipment 15,875.08 0.00 

Libraries 

Forest Library 

Windows 12,700.06 0.00 

135 

TOTAL PROJECT 



Old Thedford Library 

Harbours 

GB Harbour 

PF Harbour 

Parks / Beaches 

Beach/Beach House 

Eilber Park 

PROJECT 



TOTAL 2012 

DRAFT 

BUDGET 

Council Chamber Renovations 26,458.47 0.00 

GB Harbour Alum Boat w/motor 4,857.77 0.00 

Lighting 5,291.69 0.00 

Pavilion - roof replacement 7,937.54 0.00 

Accessibility 12,700.06 0.00 

Northside Repair Launch 26,458.47 0.00 

Fixtures 21,166.77 0.00 

Facility Upgrade (fixtures, countertop, roof) 16,933.42 0.00 

TOTAL PROJECT 


Grand Bend Lions Park 

2-710-710-5101 Playground Equipment 30,000.00 2,373.21 Total expenses shown, 2011 expenses funded in 2012 

2-710-710-5102 Infield Resurface 30,000.00 2,373.21 Total expenses shown, 2011 expenses funded in 2012 

2-710-710-5103 Infield Fencing 35,000.00 3,164.26 Total expenses shown, 2011 expenses funded in 2012 

2-710-710-5104 Accessibility 10,000.00 0.00 Total expenses shown, 2011 expenses funded in 2012 

Optimist Park 

2-710-710-5120 Play Equipment 12,000.00 3,456.58 Total expenses shown, 2011 expenses funded 

2-710-710-5121 Gazebo 7,000.00 21,049.67 Total expenses shown, 2011 expenses funded 

2-710-700-5122 Walkways / Plantings 16,000.00 1,582.12 Total expenses shown, 2011 expenses funded 

Klondyke Park 

Other Bosanquet Parks 

Irrigation System 10,629.19 0.00 

Land - Klondyke Rd Tree Farm 2,645.85 0.00 

Utter Ball Diamond 

2-710-710-5882 Pavilion Roof Replacement 11,641.73 0.00 

McRae 

Coultis 

Rotary Civic Square 

Other Forest Parks 

Backstop 6,350.03 0.00 

Washrooms 2,751.68 0.00 

Hydro Panel 3,704.19 0.00 

BMX Park 105,833.87 0.00 

Thedford Village Green 

Play Equipment 3,400.00 0.00 

Thedford Ball Diamond 

Thedford Main St 

Playground Equipment 19,050.10 0.00 

Garbage Cans 2,000.00 0.00 

Garbage and Cigarette Disposal Units 4,500.00 0.00 

Trails - Benches & Signs 5,000.00 0.00 

2-710-710-5881 Signage - Various Parks 5,291.69 494.42 

2-700-110-5102 Community Signs 37,041.85 0.00 

1,074,225.12 54,750.44 

136 


SEWAGE SYSTEM 

Collection Systems 

PROJECT 



TOTAL 2012 

DRAFT 

BUDGET 

Road Related Replacements 79,375.40 0.00 

Miscellaneous Items 

Forest PCP Pump Impellers 25,400.13 0.00 

Forest Main Lift Pumps Impellers (2) 21,166.77 0.00 

2-410-175-5103 SCADA System Upgrades 11,112.56 2,442.24 

Thedford Generator Replacement 26,458.47 0.00 

Forest PCP Compressor Replacement 21,166.77 0.00 

Industrial Park Servicing 26,458.47 0.00 

New System 

2-410-175-5104 North Sewage Treatment Facility 12,720,812.00 1,090,396.33 

2-410-175-5106 North End Collection System - Zone 3 315,080.29 

12,931,950.56 1,407,918.86 

WATERWORKS SYSTEM 

Water System General 

2-430-110-5112 North Area Meter Changeout 305,595.29 0.00 

Water Mains 

FO - Morris St - Main St to MacDonald 74,930.38 0.00 

FO - Victoria St - Watt 10,583.39 0.00 

ARK - Wisbeach Rd waterline 10,583.39 0.00 

2-430-110-5105 LAWS System 54,215.00 13,553.43 

Industrial Park Servicing 15,875.08 0.00 

2-430-110-5875 SCADA System Upgrades 11,112.56 2,544.00 

Thedford Generator 31,750.16 0.00 

Subtotal 514,645.24 16,097.43 

17,964,565.79 1,569,309.68 

137 

TOTAL PROJECT 



MUNICIPALITY OF LAMBTON SHORES 

2012 Draft Operating Year to Date Summary as of March 31, 2012 

Taxation 

Revenue 9,128,067.63 

Policing 

Revenue 

Policing 907,983.03 

Community Police Group - 

Sub Total 

Expense 

907,983.03 

Policing 3,164,422.69 

Community Police Group 338.13 

Sub Total 3,164,760.82 

Policing Total 2,256,777.79 

Planning 

Revenue 

Planning and Zoning 142,844.74 

Expense 

Planning and Zoning 176,049.90 

Planning Total 33,205.16 

Building & Assessment 

Revenue 

Building and Assessment Administration 217,051.76 

Expense 

Building and Assessment Administration 282,646.87 

Building Total 65,595.11 

DRAFT BUDGET DRAFT YTD AVAILABLE % Used 

4,186,636.59 

228,835.61 

228,835.61 

832,355.76 

832,355.76 

603,520.15 

36,992.44 

41,666.47 

4,674.03 

87,947.79 

56,203.11 

(31,744.68) 

4,941,431.04 

679,147.42 

- 

679,147.42 

2,332,066.93 

338.13 

2,332,405.06 

1,653,257.64 

105,852.30 

134,383.43 

28,531.13 

129,103.97 

226,443.76 

97,339.79 

Protection to Person & Property 

Revenue 

Bylaw / Parking / Prop. Stnds Enforce. 144,301.15 20,339.53 123,961.62 

Animal Control 11,557.89 2,065.76 

9,492.13 

Weed Inspection 639.23 

164.79 

474.44 

Crossing Guards 8,033.12 2,070.86 

5,962.26 

Emergency Management 711.29 

183.37 

527.92 

Conservation Authority - 

Sub Total 

Expense 

165,242.68 24,824.31 140,418.37 

Bylaw / Parking / Prop. Stnds Enforce. 215,262.13 46,372.55 168,889.58 

Animal Control 39,233.74 7,731.97 31,501.77 

Weed Inspection 3,448.58 

852.75 

2,595.83 

Crossing Guards 43,337.79 10,601.82 32,735.97 

Emergency Management 3,837.33 

448.15 

3,389.18 

Conservation Authority 274,049.00 27,338.00 246,711.00 

Sub Total 579,168.57 93,345.24 485,823.33 

Protection to Person & Property Total 413,925.89 68,520.93 345,404.96 

138 

45.87% 

25.20% 

- 

25.20% 

26.30% 

0.00% 

26.30% 

26.74% 

25.90% 

23.67% 

14.08% 

40.52% 

19.88% 

- 

14.10% 

17.87% 

25.78% 

25.78% 

25.78% 

15.02% 

21.54% 

19.71% 

24.73% 

24.46% 

11.68% 

9.98% 

16.12% 

16.55% 

Page 1 of 4 

4/11/2012




Fire Services 

Revenue 

Fire Prevention and Inspection - 

Arkona FD 57,711.89 14,269.25 43,442.64 24.72% 

Northville FD 9,778.83 2,222.27 

7,556.56 22.73% 

Forest FD 58,114.85 14,163.86 43,950.99 24.37% 

Grand Bend FD 68,031.65 16,552.72 51,478.93 24.33% 

Thedford FD 9,880.65 2,470.16 

7,410.49 25.00% 

Sub Total 203,517.87 49,678.26 153,839.61 24.41% 

Expense 

Fire Prevention and Inspection 5,202.00 

5,202.00 0.00% 

Arkona FD 164,888.73 25,666.53 139,222.20 15.57% 

Northville FD 173,146.93 31,963.45 141,183.48 18.46% 

Forest FD 204,375.90 34,761.13 169,614.77 17.01% 

Grand Bend FD 201,345.31 36,292.73 165,052.58 18.03% 

Thedford FD 197,209.22 32,835.61 164,373.61 16.65% 

Sub Total 946,168.09 161,519.45 784,648.64 17.07% 

Fire Total 742,650.22 111,841.19 630,809.03 15.06% 

Transportation Services 

Revenue 

Roadways 914,170.47 

Winter Control 277,203.91 

Street Light / Traffic Control 111,075.21 

Sub Total 1,302,449.59 

Expense 

TRF to Equipment Replacement RF 318,325.99 

TRF to Road Purposes RF 1,208,241.56 

Roadways 1,883,908.45 

Winter Control 584,143.65 

Street Light / Traffic Control 234,065.54 

Sub Total 4,228,685.19 

Transportation Services Total 2,926,235.60 

Harbours 

Revenue 

Grand Bend 368,032.80 

Port Franks 193,500.04 

Sub Total 561,532.84 

Expense 

Grand Bend 348,585.96 

Port Franks 211,230.60 

Sub Total 559,816.56 

Habours Total (1,716.28) 

139 

225,290.41 

69,300.98 

27,768.80 

322,360.19 

356,606.29 

169,728.59 

27,585.83 

553,920.71 

231,560.52 

85,654.97 

97,697.64 

183,352.61 

18,762.12 

23,432.56 

42,194.68 

(141,157.93) 

688,880.06 

207,902.93 

83,306.41 

980,089.40 

318,325.99 

1,208,241.56 

1,527,302.16 

414,415.06 

206,479.71 

3,674,764.48 

2,694,675.08 

282,377.83 

95,802.40 

378,180.23 

329,823.84 

187,798.04 

517,621.88 

139,441.65 

24.64% 

25.00% 

25.00% 

24.75% 

0.00% 

0.00% 

18.93% 

29.06% 

11.79% 

13.10% 

7.91% 

23.27% 

50.49% 

32.65% 

5.38% 

11.09% 

7.54% 

8224.64% 


4/11/2012




Arenas 

Revenue 

Legacy Recreation Centre 215,955.83 86,698.63 129,257.20 40.15% 

The Shores Recreation Centre 317,278.07 138,669.05 178,609.02 43.71% 

Forest Arena - 

Sub Total 533,233.90 225,367.68 307,866.22 42.26% 

Expense 

Legacy Recreation Centre 607,328.84 141,135.27 466,193.57 23.24% 

The Shores Recreation Centre 714,783.96 298,927.59 415,856.37 41.82% 

Forest Arena 26,883.00 12,487.18 14,395.82 46.45% 

Sub Total 1,348,995.80 452,550.04 896,445.76 33.55% 

Arenas Total 815,761.90 227,182.36 588,579.54 27.85% 

Solid Waste Management 

Revenue 

Solid Waste Management 420,733.44 

Expense 

Solid Waste Management 853,247.20 

Solid Waste Management Total 432,513.76 

Cemeteries 

Revenue 

Forest - Beechwood 48,146.55 

Arkona 32,258.66 

Pinery/ Ward & Baptist / LVG / Pioneer 2,090.48 

Sub Total 

Expense 

82,495.69 

Forest - Beechwood 57,007.80 

Arkona 49,122.02 

Pinery/ Ward & Baptist / LVG / Pioneer 12,758.47 

Sub Total 118,888.29 

Cemeteries Total 36,392.60 

Recreation & Leisure Services 

Revenue 

Gen Admin, Fitness Area, Gymnasium 292,331.42 

Expense 

Gen Admin, Fitness Area, Gymnasium 886,392.31 

Recreation & Leisure Services Total 594,060.89 

Recreation - Parks 

Revenue 

Parks, Ball Diamonds, Pavillions 28,930.37 

Expense 

Parks, Ball Diamonds, Pavillions 198,680.60 

Recreation - Parks Total 169,750.23 

140 

87,972.32 

202,025.02 

114,052.70 

17,362.19 

3,612.17 

522.62 

21,496.98 

7,032.98 

5,117.76 

6,535.91 

18,686.65 

(2,810.33) 

56,889.19 

166,653.96 

109,764.77 

5,977.48 

21,947.10 

15,969.62 

332,761.12 

651,222.18 

318,461.06 

30,784.36 

28,646.49 

1,567.86 

60,998.71 

49,974.82 

44,004.26 

6,222.56 

100,201.64 

39,202.93 

235,442.23 

719,738.35 

484,296.12 

22,952.89 

176,733.50 

153,780.61 

20.91% 

23.68% 

26.37% 

36.06% 

11.20% 

25.00% 

26.06% 

12.34% 

10.42% 

51.23% 

15.72% 

- 

19.46% 

18.80% 

18.48% 

20.66% 

11.05% 

9.41% 


4/11/2012




Recreation - Beach 

Revenue 

Beach, Beach House, Patrol, P.Lot 

Expense 

720,110.69 11,131.37 708,979.32 1.55% 

Beach, Beach House, Patrol, P.Lot 856,989.33 77,252.46 779,736.87 9.01% 

Recreation - Beach Total 136,878.64 66,121.09 70,757.55 48.31% 

Community Centres & Libraries 

Revenue 

Community Centres 73,246.04 

Libraries 9,085.75 

Sub Total 82,331.79 

Expense 

Community Centres 361,844.63 

Libraries 80,175.49 

Sub Total 442,020.12 

Community Centres & Libraries Total 359,688.33 

Drainage 

Revenue 

Drainage 163,031.89 

Expense 

Drainage 246,031.49 

Drainage Total 82,999.60 

Economic Development 

Revenue 

Industry Trade and Tourism 27,274.10 

Expense 

Industry Trade and Tourism 90,622.29 

Economic Development Total 63,348.19 

Water 

Revenue 

Water 3,862,047.26 

Expense 

Water 3,862,047.26 

Water Total - 

Wastewater 

Revenue 

Wastewater 1,432,793.96 

Expense 

Wastewater 1,432,793.96 

Wastewater Total - 

Revenue Total 20,274,004.65 

Expense Total 20,274,004.65 

Grand Total - 

141 

19,034.99 

2,271.44 

21,306.42 

70,687.21 

13,362.81 

84,050.02 

62,743.60 

32,196.62 

61,099.58 

28,902.96 

17,969.78 

22,458.73 

4,488.95 

681,113.43 

630,543.92 

(50,569.51) 

295,909.49 

337,819.68 

41,910.19 

6,577,958.56 

3,856,292.58 

(2,721,665.99) 

54,211.06 

6,814.31 

61,025.37 

291,157.42 

66,812.68 

357,970.10 

296,944.74 

130,835.27 

184,931.91 

54,096.64 

9,304.32 

68,163.56 

58,859.24 

3,180,933.83 

3,231,503.34 

50,569.51 

1,136,884.47 

1,094,974.28 

(41,910.19) 

8,754,615.05 

16,417,712.07 

2,721,665.99 

25.99% 

25.00% 

25.88% 

19.54% 

16.67% 

19.01% 

17.44% 

19.75% 

24.83% 

34.82% 

65.89% 

24.78% 

7.09% 

17.64% 

16.33% 

- 

20.65% 

23.58% 

- 

32.45% 

19.02% 

- 


4/11/2012





RE: Utility Billing Process 


REPORT 

That Council review and affirm the Utility Billing processes 

for Lambton Shores. 

From time to time staff review the policies in place and update as necessary. Since 

amalgamation we have continually reviewed the utility policies to streamline our 

operations and processes. 

Attached is an updated billing and collection procedure for the utility customers of 

Lambton Shores. This is to inform the current Council of the processes and for them to 

affirm as we move forward. There were minor changes for wording and updated 

legislation with no significant impact on the current processes that we follow. 

One area that we have changed and incorporated in this policy is the reduction for filling 

swimming pools. After consultation with the Community Services Department, we 

would recommend that this practice be discontinued. This reduction was provided by 

some of the former municipalities as we entered into amalgamation and was 

subsequently carried on. There hasn’t been a written policy for this or similar items so 

staff would appreciate clarity on this issue. We have seen this type of request increase 

in number as well as type – ex in 2010 we had 36 requests and in 2011 we had 47 and 

the requests have changed from just pools to hot tubs and ice rinks. The average 

adjustment is $37.00 for pools. There is a significant amount of administration required 

to amend our billing system to accommodate this allowance and staff feel it would be 

appropriate to discontinue the historical practice for pools and apply it to similar 

requests for hot tubs and rinks. 

In item 12 (3) we refer to By-law 74-2007. This by-law refers to the Operation of Water 

Works Distribution system for Lambton Shores and has been included separately in 

your package for your reference. 



Treasurer 

142

Utility Billing and Collection Procedures 

1. Rates 

Water and Sewer rates shall be set and approved by Council by by-law. Water 

and Sewer rates are subject to a public meeting requirement prior to the by-law 

being passed. Authority - Municipal Act Sec.391. 

There is a monthly base charge and a cubic meter charge for each service. The 

base rate for water and sewer is based on the size of the water meter servicing 

the property. 

The following procedures are followed: 

1. The established monthly base rate charged to all accounts will not 

include a consumption allowance. 

2. Seasonal properties requesting the water the curb stop be turned off 

will continue to be billed the minimum monthly base rate. 

3. New owners or tenants who move in mid month will receive a prorated 

base charge bill based on the number of days of occupancy. The 

cubic meter charge will be based on actual consumption. 

4. When the rate changes the quarterly billing will be prorated based on 

the number of days at the old rate and the number of days at the new 

rate. 

When Council approves a change in rates, a notice or memo providing details on 

the change will be included in the next billing and advertised in the Living in 

Lambton Shores ad and on the Lambton Shores website. 

2. Meter Readings 

Water meters are to be read at the end of each quarter and staff will endeavor to 

keep readings as close to a 90-day interval as possible. 

Grand Bend & Arkona Jan., April, July & Oct. 

Forest, Thedford, Bulk& Rural Water Feb, May, Aug. & Nov. 

Bosanquet (including Northville Rd) Mar., June, Sept. & Dec. 

In the event that a reading is higher than normal, a phone call is made to the 

property owner to read their actual meter. If the residence is a cottage or we are 

unable to reach someone than the meter reader is sent out to do a reread at the 

property to make sure that the correct reading was captured. Once the reading 

has been confirmed than another phone call is made to the customer, as well as 

a letter being sent, explaining the reading that we captured is higher than normal 

and to please check their water meter reading and also check for water leaks. 

The new ecoder meters that are being installed record leak data. If the meter at 

a particular property records a leak, than a letter is sent out explaining what type 

of leak was recorded. 

143

3. Billing and Due Date 

The utility bills shall be issued the first week of the month following the reading. 

The bills will have a due date as close as possible to the 21 st of the month. A 

three-business day grace period following a due date is allowed for payments to 

arrive through the financial institutions and mail. 

4. New Utility Accounts 

New accounts will be put in the name of the property owner. Tenant accounts 

are only allowed for properties that have more then 7 residential units in them. 

New accounts will be activated when the property owner picks up their building 

and plumbing permits or schedules a water meter installation, whichever comes 

first. At this time the base rate charges will begin. The billing will fall into the 

regular cycle designated for the property location. 

5. Deposits 

When applicable, a deposit for residential tenants shall be in the amount of 

$100.00 and for commercial customers $300.00. 

The tenant deposit for a residential property will be returned to the tenant, upon 

request, once a two year satisfactory payment record is established or the tenant 

moves, which ever comes first. 

If the tenant moves, the deposit will be applied to the final utility billing. If there 

are charges outstanding after the deposit is applied, the tenant will be billed for 

the balance. If there are excess funds after the deposit has been applied to the 

final bill, the municipality will issue a cheque to the tenant for the balance. 

For properties that have more then 7 residential units in them and as of this date 

are identified as: 

Roll No. 3845 490 010 11200 0000 173 Deacon St. in Thedford 

3845 380 010 01102 0000 48 Ann St. in Forest 

3845 380 030 25615 0000 41 Church St. in Forest 

3845 380 303 25700 0000 also 41 Church St. in Forest 

3845 520 010 48300 0000 23 Main St in Grand Bend, 

commercial and residential tenants 

Current tenants will continue to have utility accounts in their name; however, if a 

current tenant vacates the property or defaults on payment, the utility account will 

be transferred back to the property owner’s name. 

144

6. Bulk Water 

We currently have bulk water stations in Forest and Northville. A deposit is 

required for a key and there is an activation charge to set up an account. Bulk 

water is billed quarterly with a base charge per month plus the per cubic meter 

charge for water used. Once the key is returned there is a deactivation fee and 

their deposit will be applied to their final billing. If the key is not returned the 

deposit is forfeited. All rates are per the current by-law/resolution set by Council. 

Refer to current fee bylaw for rates. 

We also have customers who want to purchase only one tank of water. For 

these situations a onetime $25 charge plus the cost of the water taken is 

charged. 

7. Due Date Extension Program 

Any customer who is on Old Age Security Pension or Long Term Disability 

Pension is able to sign up for the due date extension program. (application forms 

are attached) This program allows for the customer to pay at the end of the 

month in which the billing is due with no penalty charges incurred. If the account 

goes unpaid at month end, the applicable charges will be added to the account. 

8. Budget Billing 

Customers have the option to set up for monthly budget billing. An amount, 

determined by the Treasury department, will be automatically withdrawn from the 

customer’s bank account around the 21 st of every month. The amount will be 

based on the customer’s previous year of history. If there is no history than an 

amount can be calculated based on the # of people who live at the property and 

other comparable properties. 

If customers would like to participate in the budget billing plan, the program will 

begin in October and the settle up will be the following September. Customers 

may sign up part way through the year but the settle up is still in September. A 

letter will be sent, in October, to all customers who are in the program, advising 

them of the monthly withdrawal amount and the dates in which the amount will be 

withdrawn each year. 

All customers will continue to receive their quarterly utility bill to show the amount 

of water that they’ve used and the balance on their budget plan. 

A customer may cancel, in writing, the budget billing plan at anytime. 

9. Payment Default 

If a payment is not received at the municipal office by the due date, a charge is 

added to the account and a reminder notice is sent by regular mail, stating that 

payment must be received within 15 days of the date of issue of the notice to 

avoid further collection procedures and/or suspension of service. The charge is 

set by Council resolution. The current charge is equivalent to 10% (Res # 02- 

0903-09) of the levy and is a onetime charge. If the account remains unpaid after 

145

the allotted time, a second reminder notice is issued. If the amount remains 

outstanding after the 3 rd month the balance will show as a carry forward on their 

next quarterly utility bill. If the account remains outstanding at year end, item 10 

comes into effect. 

The notices will be delivered: 

1) By first class mail to the customer’s last known address as shown in the 

Municipal records; and if warranted 

2) By personal delivery to the customer or to an adult member of the 

customer’s household, or to a person in authority at the customer’s place 

of business where the customer is a corporation, partnership or 

association. 

When a notice is delivered by mail it will be deemed to be delivered on the third 

day after mailing. (not counting Saturdays, Sundays, and statutory holidays). 

In the event of a tenant account being in arrears, the property owner may also be 

sent a copy of the second notice, as the property owner is ultimately responsible 

for the outstanding account as per Municipal Act 2001, Sec. 398 and Regulation 

581/06. 

Phone calls are made when utility bills and arrears notices are printed to 

customers who are more than one levy behind. 

10. Collection Policy 

Following the guidelines of the Municipal Act 2001, C. 25 S 398 and Regulation 

581/06, fees and charges for the supply of a public utility will remain the 

responsibility of the property to which it is supplied. Current tenants will continue 

to have utility accounts in their name; however, if a current tenant vacates the 

property or defaults on payment, the utility account will revert back to the property 

owner’s name. At the request of the property owner payments will be accepted 

from tenants; however, the billing will remain in the name of the property owner. 

Refer to section #5 for properties that are allowed to have tenant billing. 

In addition, a utility account that is past due as of December 31, in any year and 

is deemed to be uncollectable will be transferred to the property tax account for 

the corresponding property for collection. 

For the tenant occupied properties, only the charges since January 1, 2003 can 

be transferred to the property owner’s tax account. If a tenant balance is 

transferred, the utility account will revert to the property owner’s name 

11. Disconnection 

When an account remains unpaid, the Municipality may disconnect the service 

for non-payment however the decision to disconnect is viewed as a last resort 

and is controlled by the Municipality, not the property owner. 

146

If disconnection is deemed necessary the water administration staff shall make 

every effort to provide notice of disconnection directly to the occupants and/or 

owners of the premises affected by phone or personal delivery and if necessary 

seek legal counsel prior to disconnection. 

Service will be reconnected once full payment of all arrears and any other 

outstanding utility charges have been paid in full or a reasonable payment 

agreement has been reached. 

12. Other - Operational / Billing Processes 

1. Irrigation systems will not have a separate water line. 

2. Customers who have received high water bills and have had a water 

leak will be entitled to receive a sewer reduction based on their 

previous usage. If the amount is significant we will make payment 

arrangement agreements with the customer. 

3. By law 74-2007 will be followed for suspected water meter 

discrepancies. 

4. Customers who fill their swimming pools, hot tubs, outdoor rinks, etc. 

will not be able to receive a sewer reduction. 

Administered by the Treasurer 

147


TR Report No. 22-2012 Thursday, April 12, 2012 



RE: Forest Business Improvement Area 2012 Budget (BIA) 


REPORT 

That Council approves the 2012 Forest Business 

Improvement Area Budget as presented. 

Attached to this report is the proposed 2012 Forest Business Improvement Area (BIA) 

Budget as submitted. The 2011 Budget and Actual is also shown for comparison 

purposes. 

The Forest BIA levy is only applicable to the commercial properties located within the 

Business Improvement Area of Forest as established in the former Town of Forest Bylaw 

3-1994. A factor based on the affected assessment is calculated with an 

established minimum levy of $100.00 and a maximum of $995.00. 

The amount required from the affected property owners remains unchanged from 2011 

and 2010 at $28,840.00. The capital items are listed with the pertinent cost, which will 

be funded from savings and investments that they have in Reserve Funds. 

The BIA Council representative Ruth Illman may be able to assist you with any specific 

questions you may have as well Mr. Vanvalkenburg, Chair of the BIA will be in 

attendance to speak to the loan program. 

It is recommended that the 2021 proposed BIA budget be approved as presented. The 

Forest BIA works hard to beautify and promote the Forest business core which benefits 

the economy for Lambton Shores. 



Treasurer 

148

Forest Business Improvement Area 

Lambton Shores Council 29 November 2011 

c/o Ms. Janet Ferguson 

Re: Forest B.I.A. 2012 Budget 

Dear Janet, 

Please find attached the proposed budget for the Forest B.I.A. for the year 

2012. I would like to take a moment to thank Council and Staff for their 

assistance and direction during 2011. Finally I would like to offer further cooperation 

between the B.I.A. and the Municipality in 2012 and beyond. 

This budget was configured by the Board at our October 2011 Director’s 

meeting and approved by the members. It has been another good year for the 

Forest B.I.A. with a number of projects undertaken and completed within the 

year with still others outstanding but still on track. The B.I.A. intends to ask 

Council for continued support with the relaxed Streets by-law in 2012 as many of 

our members intend to continue with their displays and some intend to expand 

their displays. We also intend to ask Council to extend the heritage loan 

program into 2012. These issues will be addressed in January. Should Council 

need any further assistance with the budget please contact us. 

As for the Municipality’s assistance during the year 2011 ‘Thank you’. We 

strive to make Lambton Shores and specifically Forest a better place to live and 

do business. This goal is greatly aided by your co-operation. We hope that 

2012 will bring bigger and better projects to our table and look we forward to 

further co-operation. Thank you. 

Glen Van Valkenburg 

Chairperson, Forest Business Improvement Area. 

149

Forest BIA PROPOSED 2012 Budget 

Categories Budget 2011 Year to date 

Proposed 

Budget 2012 

BIA Bucks 

Forest Dollars 

$ 600.00 $ 100.00 $ 600.00 

Advertising 

Easter 

Sidewalk sale days 

12,416.00 7,750.50 12,487.00 

Christmas 3,000.00 

Annual Dinner 

Directory/ Flyers 

Marketing to local customers 

Marketing to tourists/cottagers 

Summer Long Give Away 

Customer Survey 

200.00 

Sub-Total 

Improvements & Beautification 

$ 13,016.00 $ 11,050.50 $ 13,087.00 

Tractor maintenance & gas $ 200.00 $ - $ 250.00 

Beautification 

PA System 

Signage 

Flags 

Garbage cans 

650.00 

650.00 

650.00 

Sub-Total 

Contingencies 

$ 850.00 $ 650.00 $ 900.00 

Special Events/conferences 

Education 

$ 1,000.00 

Writeoff's $ 700.00 $ 638.06 $ 700.00 

Sub-Total 

Administration 

$ 700.00 $ 638.06 $ 1,700.00 

Administrators Salary $ 7,242.00 $ 4,000.00 $ 6,000.00 

BIA Promtion Consultant 4,032.00 3,043.00 4,153.00 

Student Salary 2,000.00 1,749.71 2,000.00 

Office Expenses 500.00 

416.05 

500.00 

Professional Fees (audit) 500.00 

500.00 

Sub-Total $ 14,274.00 $ 9,208.76 $ 13,153.00 

TOTAL $ 28,840.00 $ 21,547.32 $ 28,840.00 

Capital Budget (carry forward )T-bill 

$ 16,000.00 

$ 13,000.00 

Four garbage recepticles for downtown $ 4,000.00 $ 3,219.69 

Sound system for downtown 4,000.00 

9,000.00 

Christmas Décor for downtown 8,000.00 6,618.64 1,000.00 

Balance assigned to contingencies $ 16,000.00 $ 9,838.33 $ 10,000.00 

150 

Tree downtown


CL Report No. 37-2012 Tuesday, April 10, 2012 


FROM: Carol McKenzie, Clerk 

RE: MNR Presentation – Species at Risk 


REPORT 

For review and discussion. 

At the last meeting, staff was instructed to arrange a time for representatives from the 

Ministry of the Environment to attend a future meeting to discuss “Species at Risk” and 

the impact on the municipal operations and planning documents. 

A request has been received from a resident asking that questions from the gallery be 

permitted when the MNR representative addresses Council. 

Traditionally, when a speaker is asked to address Council, only questions from Council 

members are entertained, and audience participation is limited to “public meetings”. 

If Council wanted to maintain the traditional format of dealing with guest speakers, there 

are several alternatives that would allow the public to have their issues addressed: 

a) Members of public could provide questions to the members of Council to ask on 

their behalf, 

b) The M.N.R. could be asked to arrange for a public meeting at which community 

concerns could be discussed, or 

c) Residents could contact the ministry directly with their questions or issues. 


Carol McKenzie 

Clerk 

151





RE: Building Permit Statistics – for the First Quarter of 2012 


REPORT 

For information only. 

I am pleased to provide a report summarizing building activities in Lambton Shores’ 

during the first quarter of 2012. 

BUILDING PERMITS 

Attached for Council’s information are 2 Schedules that provide information on Building 

Permits activities in Lambton Shores for March, 2012, and along with comparatives from 

previous years: 

Schedule 1 is a summary of the permits issued in Lambton Shores’ 

for the month of March 2012, with a comparison to the same time 

period in 2011. 

Schedule 2 shows three Lambton Shores’ comparisons: 

1. Statistics for the month of March, from 2002 – 2012; 

2. Year to date (March) statistics from 2002 – 2012; 

3. New housing starts by month for the years 2002 – 2012. 

It was noted in earlier reports that building in 2011 was not as active as in prior years; 

however, there has been significant activities during the first 3 months of 2012. 

24 permits were issued in March, bringing the total issued to date to 44, as compared to 

25 the same time last year. Of these 44 permits, 56 new dwelling units are being 

constructed in the municipality, 7 of which are single family homes. 

Permit fees are significantly higher than last year, due to the permit for the new 49 unit 

residential complex on the “Rice” development, and the permit fees for the construction 

of a million dollar plus home. Alterations and additions continue to be an important 

152

component of our building activities as people make the commitment to remain in the 

community, and upgrade or enlarge their homes. 

As stated in earlier reports, the multi-residential complex boosted the permit fees in 

2012, and value of construction, however, similar projects may not be available in future 

years, so this year may be an anomaly. 

Discussed at an earlier budget meeting was the need to increase fees to move closer to 

a full “user pays”, especially in years where there isn’t a significant boost from large 

scale development projects. A public meeting will be scheduled for May 7 to present the 

proposed amendments to the fees. 


Carol McKenzie, 

Clerk 

153

The Municipality of Lambton Shores 

Building Permit Comparison 

For the Month of March 2012 and the Year-to-Date 2011-2012 

March, 2012 

Type of Permit 

No. of Permits Value of Construction Permit Fees 

2012 2011 2012 2011 2012 2011 

Residential 14 8 $3,640,513 $1,343,100 $14,839.00 $8,572.00 

Commercial 1 2 $20,000 $100,500 $675.00 $1,450.00 

Industrial/Institutional 1 1 $85,000 $500 $900.00 $250.00 

Agricultural 4 1 $310,000 $12,000 $8,464.00 $557.00 

Demolitions 1 3 $2,000 $6,000 $200.00 $450.00 

Miscellaneous 3 0 $72,000 $0 $600.00 $0.00 

Totals 24 15 $4,129,513 $1,462,100 $ 25,678.00 $ 11,279.00 

Year to Date 2011 - 2012 


No. of Permits Value of Construction 

Permit Fees 

2012 2011 2012 2011 2012 2011 

Residential 28 14 $9,209,513 $1,918,100 $65,666.00 $13,472.00 

Commercial 3 4 $54,300 $145,500 $1,435.00 $2,265.00 

Industrial/Institutional 1 1 $85,000 $500 $900.00 $250.00 

Agricultural 7 1 $703,000 $12,000 $13,969.00 $557.00 

Demolitions 2 5 $9,500 $10,000 $400.00 $750.00 

Miscellaneous 3 0 $72,000 $0 $600.00 $0.00 

Totals 44 25 $10,133,313 $2,086,100 $ 82,970.00 $ 17,294.00 

154

LAMBTON SHORES - Multi Year Comparison 

BUILDING PERMIT COMPARISON - 2002 - 2012 

Monthly Comparisons - March 

YEAR 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 TOTAL 


Residential 14 8 10 7 8 15 13 13 25 15 16 144 

Commercial 1 2 2 2 1 3 1 0 3 2 0 17 

Industrial & Institutional 1 1 0 0 0 1 1 1 0 1 1 7 

Agricultural 4 1 2 0 1 0 1 1 1 0 0 11 

Demolitions 1 3 1 1 2 3 3 1 0 1 0 16 

Miscellaneous 3 0 0 0 0 0 0 0 0 1 0 4 

TOTAL 24 15 15 10 12 22 19 16 29 20 17 199 

New Homes (inc. in above) 4 3 3 1 1 7 5 8 14 10 10 66 

New Dwelling Units 

(not included in above) 0 0 0 0 0 0 0 0 0 0 0 0 

Year to Date Comparisons - To end of March 

Type of Permit 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 TOTAL 

Residential 28 14 18 14 24 25 25 24 33 42 29 276 

Commercial 3 4 6 4 4 6 3 1 5 2 6 44 

Industrial & Institutional 1 1 2 2 0 1 1 3 0 1 1 13 

Agricultural 7 1 3 1 4 1 2 1 1 0 2 23 

Demolitions 2 5 2 1 3 5 6 1 1 1 2 29 

Miscellaneous 3 0 0 0 0 0 0 0 0 1 0 4 

TOTAL 44 25 31 22 35 38 37 30 40 47 40 389 

New Homes (inc. in above) 7 4 7 2 2 11 9 13 20 20 14 109 


(not included in above) 49 0 0 0 0 0 0 0 0 0 0 49 

New Home Construction Comparison - By Month 

2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 TOTAL 

January 2 1 2 0 0 4 4 2 3 2 1 19 

February 1 0 2 1 1 1 0 3 3 8 3 22 

March 4 3 3 1 1 5 5 8 14 10 10 60 

April 2 4 9 6 5 5 7 8 9 13 68 

May 1 6 3 1 7 8 13 13 7 8 67 

June 6 4 6 3 2 7 11 13 9 8 69 

July 3 7 6 13 3 2 7 11 11 5 68 

August 5 1 1 5 1 9 8 14 5 10 59 

September 9 5 5 7 4 8 4 12 4 10 68 

October 3 8 3 4 7 3 10 7 10 10 65 

November 0 1 2 3 3 8 8 8 8 4 45 

December 0 3 0 1 6 8 9 6 4 0 37 

TOTAL 7 33 46 37 45 48 67 90 112 87 82 647 


(not included in above) 49 0 

New Homes - 2001 80 Total number of new homes 

New Homes - 2000 92 since amalgamation 819 

155





RE: Forest B.I.A. – Request for an Exemption to the “Street’s By-law” and an 

amendment to the Facade Improvement Loan Program 


REPORT 

Street’s By-law 

That the exemption from the “Streets By-law” be extended to 

the members of the Forest B.I.A. for the summer of 2012, on 

the conditions listed in CL Report 39-2012, and that the 

exemption be extended to include the entire Forest B.I.A. 

designated area, with the exception of Main Street South, 

from King Street to Victoria/Broadway; and further, 

That the Facade Improvement Loan Program be continued 

in 2012, with the maximum loan amount being increased to 

the lesser of $3,000.00 or 50% of the improvement costs. 

As reported in 2011, the Forest B.I.A. is continually searching for new initiatives to 

continue to serve as the shopping destination for the local urban and agricultural 

communities as well as the numerous campers, cottagers, and day trippers who 

frequent our community. Initiatives for 2012 include “Beat the Winter Blues”, “Easter in 

the Park” “Spring Fling” as well as the famous “Town wide garage sale”, Farmers 

Market and Tremendous Tuesdays. 

In 2011, the Forest B.I.A. approached Council with a request for an exemption from the 

Street’s by-law to help “liven up” the downtown core, as several of the merchants had 

expressed interest in displaying goods, or placing signs or benches in front of their 

businesses on King Street in Forest. 

Council approved the request, with 2011 being an experimental year, to gauge the 

success of the program. In correspondence from Chair Glen Van Valkenburg (copy 

attached) he notes that several businesses utilized the allotted space in front of their 

businesses, and the request was to continue with the program in 2012, with the goal of 

enticing more participation. 

The B.I.A. is satisfied with respect to the conditions listed in the 2011 approval, those 

being; 

156

1. That the purpose of the chairs and benches would be for seating purposes only; 

2. The maximum portion of the sidewalk to be used would not exceed 1/3 so as to allow 

pedestrians and motorized scooters, etc.; 

3. A drawing or picture of the proposed usage would be submitted and approved by the 

B.I.A. prior to the usage; and 

4. The merchants provide proof that the business’ liability insurance has been extended 

to cover the area to be used, and the Municipality has been named as an additional 

insured for the sidewalk area only. 

There were two suggested modification, listed in the letter, one pertains to # 2, and the 

request was that the wording be changed to “The maximum portion of the sidewalk to 

be used would not exceed 1/3 of the depth of the sidewalk in front or adjacent to their 

building, to a maximum of 3 feet.” The other request is that the exemption be expanded 

to include the entire B.I.A. designated area. 

Staff continually reviewed the sidewalk usage during 2011, and had no issues during 

that time. Staff have also reviewed the proposed changes for 2012, and have no 

objection to the proposed change to # 2 regarding the area to be used, however, with 

respect to the expansion of the exemption to the entire designated area of the B.I.A., 

staff is recommending that the exemption NOT apply to Main Street South, from King 

Street to Victoria street, due to the high volume of traffic, and the narrow sidewalk area 

in some locations. 

Facade Improvement Loan Program 

The second request from the Forest B.I.A. deals with the continuation of the facade 

improvement loan program. The program as first approved in 2011, with the goal being 

to encourage and assist eligible owners to make improvements or updates to the 

signage, front doors or awnings of their establishments. 

Eligible participants could apply for a 2 year, interest free loan for the lesser of 

$1,500.00 or 50% of the project costs. 

Chair Glen Van Valkenburg reported that although there was interest in the program last 

year, applications were not forth coming, and he noted if the amount of funding was 

increased to a maximum of $ 3,000.00 (or 50%), there may be more interest. 

Mr. Van Valkenburg will be in attendance on Monday night to answer any questions 

Council may have with respect to these initiatives. 



Clerk 

157


BY-LAW NUMBER 28 OF 2005 

Being a By-law to provide for the Regulation of Streets within 

the Municipality of Lambton Shores 

The Municipal Council of the Corporation of the Municipality of Lambton Shores enacts 

as follows: 

Part 1 Definitions 

In this by-law: 

“By-law Enforcement Officer” shall mean a person duly appointed by the Corporation 

of the Municipality of Lambton Shores for the purpose of enforcing or carrying out the 

provisions of Municipal by-laws. 

“Deposit” shall mean to throw or place. 

“Director of Community Services” shall mean the person appointed by the Council to 

the position of Director of Community Services and any employee of the Municipality of 

Lambton Shores who acts at the direction of the Director of Community Services. 

“Municipality” shall mean the Corporation of the Municipality of Lambton Shores. 

“Obstruct” shall mean to block or interfere with or fill with obstacles. 

“Public Nuisance” shall include, but not be limited to, urinating in public, shouting or 

yelling or loitering in a public place. 

“Roadway” shall mean the portion of a highway or street which is improved for the 

travel of motor vehicles. 

“Road Works” shall mean the physical improvements which have been made to a 

street including pavement, curbs, signs, gutters, trees, culverts, treated and graded 

surfaces, walls, sidewalks, utility apparatus, ditches and swales. 

“Sidewalk” shall mean a walk or raised path or that portion of a street between the 

curb line or edge of pavement or the lateral line of a roadway and the adjacent property 

line, primarily intended for the use of pedestrians. 

“Snow” includes ice and slush. 

“Street or Highway or Road” are all used interchangeably and shall include a 

common and public highway, street, avenue, boulevard, bridge, crescent, cul-de-sac, 

court, parkway, driveway, square, place, shoulder, bridge, viaduct, or trestle, or the like, 

any part of which is intended for or used by the general public for the passage of 

vehicles and includes the area between the lateral property lines thereof. 

158

“Sales by retail” includes but is not limited to sales conducted from a refreshment 

stand or vehicle. 

Part 2 

PROHIBITED MATTERS 

2. Prohibited Matters relating to Streets and Sidewalks 

No person shall (either by himself or by permitting others or by any means) 

without lawful authority: 

a) obstruct any street or sidewalk; 

b) place or construct any object or structure on, under or over a street or 

sidewalk; 

c) deposit any dirt, rubbish, glass, tires, rubbish or refuse on a street or 

sidewalk; 

d) create or cause a public nuisance or a public safety issue on a street 

or sidewalk, or within 3 (three) metres of a street or sidewalk by 

fire, water, vapour, noise or any means whatsoever; 

e) conduct any activity which interferes with public travel or use of a street 

or sidewalk. 

f) obstruct a ditch or culvert on any street. 

g) deposit any snow or ice from private property onto a street or sidewalk. 

3. Use of Streets and Sidewalks for the Sale or Display of Goods 

3.1 No person shall allow the display and sale of goods from private property 

to interfere with the flow of pedestrian traffic on a sidewalk, or 

vehicular traffic on a street or public highway. 

4. Deposit against Damage 

4.1 No person shall move heavy vehicles, loads, objects or structures in 

excess of the dimensions set out in the Highway Traffic Act on any roads 

or streets within the Municipality without first obtaining a permit from the 

Municipality for the moving of such vehicle, load, object or structure and 

providing a deposit against damage in the amount set out in Schedule “C” 

to this by-law. The deposit will be returned once it has been confirmed that 

damage did not occur. 

4.2 Every person who applies for a building permit may be required to pay a 

road bond/deposit in the amount set out in Schedule “C” to this by-law to 

cover the cost of any damage to the road that may occur as a result of the 

159

construction. The road bond will be returned once it has been confirmed 

that damage did not occur as a result of the construction. 

5. Projections over street –removal by owner 

5.1 No person shall erect or allow to be erected any structure or thing which 

projects into or over a street without lawful authority. Any such structure 

or thing that projects into or over a street without lawful authority shall be 

removed by the owner of the land in connection with which it exists 

immediately after receiving notice from the Municipality to do so. 

5.2 In default of such person removing same, the Municipality shall cause 

the same to be removed and such person shall, upon demand, pay to 

the Municipality the cost of such removal. If the structure or thing 

removed by the Municipality is to be returned, the owner may be entitled 

to redeem it, upon producing appropriate identification and receipt of 

payment of the cost of removal and storage fees if applicable. 

6. Removal of a fence or structure obstructing travel 

6.1 No person shall obstruct any public highway or sidewalk by erecting, 

locating or placing thereon any fence, structures or encroachments. Any 

obstruction, including, but not limited to a fence, barricade or other thing 

which obstructs a street or interferes with public travel on it shall be 

removed by the person by whom the same has been built, maintained, 

placed or deposited. 

6.2 In default of such person removing same, the Municipality shall cause 

the same to be removed and such person shall, upon demand, pay to 

the Municipality the cost of such removal. If the structure or thing 

removed by the Municipality is to be returned, the owner may be entitled 

to redeem, upon producing appropriate identification and receipt of 

payment of the cost of removal and storage fees if applicable. 

7. Authorized use of Streets under agreement 

7.1 It shall be lawful for use to be made of a street pursuant to permission 

granted under a statute, by the Council under a by-law, resolution 

or agreement. 

7.2 All authority conferred under this by-law is subject to the condition that 

each person who exercises a right to use a street in the manner provided 

is liable to any person who consequently suffers injury or loss and 

shall indemnify the Municipality of Lambton Shores from all such claims 

and actions. 

8. Closing of Roads by the Municipality 

160

8.1 The Municipality may close any street to public travel for the purpose of 

repairing or improving it, or for the purpose of installing road works if a 

reasonable temporary alternative route for traffic and local access is 

provided. 

8.2 When a street is closed to public travel for the purpose of repairing or 

improving it, or for the purpose of installing road works, there will be 

erected and maintained at each end of the portion of the street to be 

closed: 

(a) A detour sign and barricade; 

(b) A notice that the street is closed to traffic; and 

(c) A warning device which is in good working order for use between 

sunset and sunrise. 

8.3 Every person who uses a street, or portion of a street so closed to traffic 

does so at his own risk. 

8.4 Every person who without lawful authority uses a street, or portion of a 

street which has been closed to traffic in the manner provided above, or 

who removes or defaces any barricade, device, detour sign or 

notice, is guilty of an offence and is also liable for any damage or 

injury occasioned by such wrongful use, removal or defacement. 

9. Removal of Snow and Icicles from a building or structure when hazardous 

9.1 The owner of a lot having a building, structure, or sign situated on it in 

such a manner as to represent a hazard from icicles, ice, or snow which 

may fall from it onto the street or sidewalk shall remove such 

icicles, ice, or snow from the building, structure or sign by 10 a.m. on 

any day which is not a holiday as defined in the Retail Business 

Holidays Act. 

9.2 If the owner does not remove such icicles, ice or snow from the building, 

structure or sign as required by section 9.1, such icicles, ice or snow may 

be removed at the direction of the Municipality without notice to and 

at the expense of the owner of the land upon which the building, 

structure or sign is located, and such costs may be recovered by 

action or by adding the costs to the tax roll and collecting them in the 

same manner as municipal taxes. 

10. Penalty Section 

10.1 Every person who contravenes any provision of this by-law is guilty of 

an offence and on conviction is liable to a fine as provided in the 

Provincial Offences Act. 

10.2 The court in which the conviction has been entered, and any court of 

competent jurisdiction thereafter, may make an order prohibiting the 

161

11. Force and Effect 

continuation or repetition of the offence by the person convicted, and 

such order shall be in addition to any other penalty imposed on the 

person convicted. 

This by-law comes into force and effect on the date of the final passing. 

12. Previous By-laws Repealed 

All by-laws listed in Schedule “B” of this by-law are repealed as of the final 

passing of this by-law. 

Read a first and second time this 2 nd day of May, 2005 

Read a third time and finally passed this 6 th day of June 2005 

162 

“MAYOR – J. C. Ivey” 

“CLERK - Carol McKenzie” 

“MAYOR – J. C. Ivey” 

“CLERK - Carol McKenzie”

The Corporation of the Municipality of Lambton Shores 

Part II Provincial Offences Act 

Title: Regulation of Streets By-law 

ITEM COLUMN 1 COLUMN 2 COLUMN 3 

Short Form Wording Offence Creating Set Fine 

Provision or Defining 

SUGGESTED 

Offence 

1. Obstruct any street or 

Sidewalk Section 2.a $ 105.00 

2. Place, construct any object or 

structure on, under or over Section 2.b $ 105.00 

a street or sidewalk 

3. Deposit dirt, rubbish, snow, Section 2.c $ 105.00 

ice or refuse on a street or 

sidewalk 

4. Create or cause a public Section 2.d $ 105.00 

nuisance on a street or 

sidewalk 

5. Interfere with public travel or 

use of a street or sidewalk Section 2.e $ 105.00 

6. Obstruct any ditch or 

culvert Section 2.f $ 105.00 

The penalty provision for the offence indicated above is Section 10.1 of By-law 28 

of 2005, a certified copy of which has been filed 

163

164

165


CL Report No. 41-2012 Wednesday, April 10, 2012 



RE: Request for “sun screen” Business on Main Beach, Grand Bend 


REPORT 

That the request for “sun screen” Business on Main Beach, Grand 

Bend be denied. 

Earlier this year, the municipality was approached by an individual interested in setting 

up a business on the main beach that would provide the application of sunscreen. 

Each year, the Municipality of Lambton Shores receives dozens of requests for 

commercial ventures on the beach and each applicant is advised that the municipal bylaws 

do not permit commercial sales on the beach or in the parking lots adjacent to the 

beach. This by-law was drafted to protect and support the Main Street businesses that 

have made a year round commitment to the community, with the purchase of a 

business, the payment of taxes, the hiring of staff, etc. Allowing a vendor to sell wares 

on the prime location beach, with little or no investment in the community would be very 

detrimental to our permanent commercial community. 

In support of our merchants, the municipality has not made an exception to this by-law. 

At the April 16 meeting, Mr. Justin Noonan, will be in attendance at the meeting to 

present information on the sunscreen application proposal, and will be asking Council to 

make an exemption to the Beach By-law 39-2009 (copy attached) 

Staff is recommending that this request be denied, for the reasons cited above. 



Clerk 

166


BY-LAW NUMBER 38 OF 2009 

Being a By-law to provide for the Regulation of Municipally Owned Beaches 

Within the Municipality of Lambton Shores 

The Municipal Council of the Corporation of the Municipality of Lambton Shores enacts 

as follows: 

Part 1 Definitions 

In this by-law: 

“Animal” shall include both domesticated animals, including but not limited to dogs and 

cats, and non domesticated animals, including but not limited to horses, cattle, rabbits, 

etc. 

“Beach” shall mean any municipally owned beach, including but not limited to Main 

Beach, Grand Bend; South Beach, Grand Bend and includes the beach/bath house, and 

all walkways, playgrounds, water parks and any other built environment or feature. 

“By-law Enforcement Officer” shall mean a person duly appointed by the Corporation 

of the Municipality of Lambton Shores for the purpose of enforcing or carrying out the 

provisions of Municipal by-laws. 

“Deposit” shall mean to throw, leave or place. 

“Litter” shall be used interchangeably with the words rubbish, trash and garbage. 

“Motor Vehicle” includes an automobile, motorcycle, motor assisted bicycle, and any 

other vehicle propelled or driven otherwise than by muscular power, but does not include 

any device used to assist disabled persons. 

“Municipality” shall mean the Corporation of the Municipality of Lambton Shores. 

“Parking Lot” shall mean municipally owned and operated parking lots 

“Parking Lots adjacent to the Beach” shall mean the “Beach Lot” and the “North 

Beach Lot”. 

“Public Nuisance” shall include, but not be limited to, urinating in public, shouting or 

yelling or loitering in a public place. 

“Roadway” shall mean the portion of a highway or street which is improved for the 

travel of motor vehicles. 

“Sales by retail” includes but is not limited to sales conducted from a refreshment stand 

or vehicle or from a pedestrian vendor (hawker or peddler). 

167

Beach By-law – 38-2009 Page 2 

“Sidewalk” shall mean a walk or raised path or that portion of a street between the curb 

line or edge of pavement or the lateral line of a roadway and the adjacent property line, 

primarily intended for the use of pedestrians. 

“Swim Area” shall mean an area designated and marked as a swim area. 

“Street or Highway or Road” are all used interchangeably and shall include a common 

and public highway, street, avenue, boulevard, bridge, crescent, cul-de-sac, court, 

parkway, driveway, square, place, shoulder, bridge, viaduct, or trestle, or the like, any 

part of which is intended for or used by the general public for the passage of vehicles and 

includes the area between the lateral property lines thereof. 

“Vessel/Boat” shall mean any craft or ship which is propelled on the water by any 

mechanical or manual means. 

Part 2 

PROHIBITED MATTERS 

2. Prohibited Matters relating to municipally owned beaches: 

No person shall (either by himself or by permitting others or by any means) without 

lawful authority: 

a) deposit any litter on a beach; 

b) create or cause a public nuisance on a beach or in an adjacent parking lot; 

c) create or cause a public safety issue by fire, water, or any means 

whatsoever on a beach or in an adjacent parking lot; 

d) conduct any activity which interferes with public enjoyment or use of a 

beach; 

e) allow a dog to be on any beach between the hours of 8:00 a.m. and 8:00 

p.m., on any day between May 15 th and September 15 th inclusive; At all 

other times, dogs must be leashed; 

f) allow an animal of which he or she is the owner or has custody of, to be led, 

ridden or be at large on a beach; 

g) use any type of barbeque on any beach, municipally owned structure or 

parking lot adjacent to the beach; 

h) be present on the beach between the hours of 11:00 p.m. and 6:00 a.m.; 

i) remove any sand from the beach without the written permission of the 

municipality; 

j) deface or otherwise damage any benches, life guard stands, buildings, 

gardens, plantings, play equipment, parking meters, signs or equipment; 

168


k) discharge any fireworks on the beach or the adjacent municipally owned 

parking lots except with the writing permission of the Municipality and in 

conjunction with the use of the beach for a community event; 

l) make or kindle any open fire for any purpose; 

m) use, possess, throw or deposit glass containers or bottles on the beach; 

n) cause or permit to be caused, noises likely to disturb the other users of the 

beach whether created by a radio, sound equipment, loud speaker, or 

similar device or devices, unless in conjunction with the rental of the beach 

for a community event and with permission of the Municipality; 

o) park, moor, anchor, leave or operate a vessel/boat in a designated swim 

area; 

p) operate a motor vehicle on the beach. 

3. Use of Beach for the Sale or Display of Goods 

3.1 No person shall display, sell, offer to sell or rent, or distribute goods, 

services or pamphlets on the beach or any parking lot adjacent to the 

beach, unless in conjunction with a rental of the beach for a community 

event, and with the written permission of the Municipality 

4. Penalty Section 

4.1 Every person who contravenes any provision of this by-law is guilty of an 

offence and on conviction is liable to a fine as provided in the 

Provincial Offences Act. 

4.2 The court in which the conviction has been entered, and any court of 

competent jurisdiction thereafter, may make an order prohibiting the 

continuation or repetition of the offence by the person convicted, and 

such order shall be in addition to any other penalty imposed on the person 

convicted. 

5. Force and Effect 

This by-law comes into force and effect on the date of the approval of the set fines 

for offences. 

Read a first, second time and third time, and passed this 6 th day of July, 2009 

Amended by by-law 23-2010 – Def’n of beach 

169 

_________________________________ 

MAYOR – Gord Minielly 

_________________________________ 

CLERK - Carol McKenzie


Schedule "A" of 

By-law 38 of 2009 

Every person who contravenes any provision of this by-law is guilty of an offence and on 

conviction is liable to a fine as provided in the Provincial Offences Act. 

170

Proposal from Justin Noonan RE: Sunscreen Application 

I am seeking approval to have the tent located on the East side of the lookout structure on the beach. 

This location provides the necessary visibility to visitors, as well is out of the way, and does not impede 

beach traffic. However if this location is not favoured by the Municipality, I am willing to work with the 

council as to an appropriate placement of the tent, as location on the beach is not a big issue. However 

this service does have to be located on the beach. The tent that I am proposing to use is approximately 

10x10x7. This structure will be taken down each night and loaded into a covered trailer, which hold’s all 

of the materials needed for this operation. This trailer will be stored off site at my cottage, returned and 

set up each morning. I am requesting to be on site every day starting the July 1 st long weekend, and 

ending the Labour Day long weekend. 

The sunscreen will be applied through a custom back pack spray unit putting out an even spray, much 

like the conventional spray cans that already can be purchased. As this unit will have roughly the same 

flow as a traditional spray unit it will not be intrusive and will have minimal overspray. 

Residential Rolloff Containers is a disposal company that my family has owned since 1998, providing 

disposal bin to customers. However they will not be providing a disposal bin to the beach, we will simply 

have a garbage can for miscellaneous items which will be emptied into one of their bins at an alternate 

site. The sunscreen we will be receiving comes in 1 gallon sized jugs, once the sunscreen has been 

dispensed into the spray unit, the empty container will be put back into the trailer and recycled at a later 

date. 

The Municipality of Lampton Shores will not receive any direct monetary incentive from Sun Busters 

Sunscreen Application. Thank you very much for correcting my spelling error. I was in a little bit of a 

hurry to send over the information as I was not expecting that email when I got out of class. However if 

possible I would like to keep the trailer in the parking lot for the day just in case we need supplies. 

However I am very willing to work with the Municipality and negotiating this aspect. I would be willing 

to rent the parking spot that the trailer would be parked in during the day. 

I would be willing to rent the space where I am setting up the tent, much like Extreme Water Sports 

rents a portion of the pier. 

However with our presence established on the beach and being the first service of its kind offered in 

Canada, it is sure to attract media attention. Media attention will put Grand Bend in the spot light as a 

favourable tourist attraction, resulting in more people becoming aware of the beach, coming to visit, 

and in turn having more money spent within the community strengthening the economy. Also by 

providing a service that is helping people apply sunscreen, will reduce the number of visitors getting 

burned, thus resulting in visitors being happier, staying at the beach longer, and spending more money 

within the community. 

171

Grand Bend proposed location Photo’s 

The above photo shows the side of the lookout tower that I wish to set up the Sun Busters Sunscreen 

Application tent. As mentioned before this location will not impede foot traffic, and will have the 

necessary visibility from both the road, and the beach. 

The above photo shows the beach in front of the proposed location. As mentioned before this location is 

not essential, and just the first requested location. I am willing to work with the Municipality in order to 

figure out the best possible location for all parties involved. 

172


CL Report No. 42-2012 Wednesday, April 11, 2012 



RE: Annual Agreement with Xtreme Water Sports for the use of Municipal 

Property 


REPORT 

That CL Report No. 42-2012 regarding the annual 

agreement between the Corporation of the Municipality of 

Lambton Shores and Xtreme Water Sports for the use of 30’ 

of the North Pier in Grand Bend be accepted as presented 

and that By-law 39-2012 authorizing the Mayor and Clerk to 

sign the agreement be approved. 

Prior to amalgamation, the Village of Grand Bend made arrangements with Xtreme 

Water Sports (or their predecessor) that would allow the company to use approximately 

30 feet of the municipal pier in Grand Bend as a meeting place for persons who rent the 

water sports equipment. Lambton Shores has carried on this lease/rental each year 

since that time, and over the years, has increased the rates and the insurance 

requirements. 

The company uses the river adjacent to the pier to park their pontoon boat, onto which 

the rental wave runners, etc are attached. Tickets for the equipment are sold from a 

commercial location on the Main Street, and after purchasing the ticket, the patrons 

proceed to the pier to either obtain the wave runner, or meet the transfer boat for the 

trampoline, or water skiing type activities. 

The Harbour Master monitors the operations of the company to ensure compliance with 

municipal regulations. In addition to the commercial operations, the staff also assists the 

OPP and the lifeguards with water rescues when requested. 

Each evening, all equipment is removed from the area and the boats and all equipment 

are taken to the docks the company rents further upstream. 

The agreement is renewed annually, to allow the Municipality an opportunity to review 

the operations. The Municipality has not received any complaint regarding the 

operations or the use of the property. 

173

The recommended fee is $ 52.54 per foot, and if the full 30 feet is used, the fee will be 

$1,576.20 plus all applicable taxes, which is an increase of 2.6% over the 2011 rate, 

which is the most recent CPI increase. This fee reflects the fact that a commercial 

operation is using municipal property as an integral part of their operations. 

A copy of the draft agreement is attached for Council’s review and consideration. 



Clerk 

174

175

176


BY-LAW 39 OF 2012 

Being a By-law to authorize an Agreement between 

the Corporation of the Municipality of Lambton Shores and 

1610241 Ontario Ltd. o/a Grand Bend Xtreme Water Sports 

WHEREAS: 1610241 Ontario Ltd. o/a Grand Bend Xtreme Water Sports has 

requested permission to use a portion of the municipal dock in 

Grand Bend; 

AND WHEREAS: An agreement has been drafted that outlined the terms and 

conditions under which the permission would be granted; 

AND WHEREAS: It is deemed appropriate for the Municipality to authorize the 

Mayor and Clerk to sign the necessary agreement; 

NOW THEREFORE the Council of the Corporation of the Municipality of Lambton 

Shores enacts as follows: 

1. The Mayor and Clerk are authorized to execute an agreement on behalf of the 

Corporation between the Municipality of Lambton Shores and 1610241 Ontario 

Ltd. o/a Grand Bend Xtreme Water Sports, a copy of which is attached to this 

by-law as “Schedule “A”, and to affix to the contract the Corporate Seal of the 

Corporation of the Municipality of Lambton Shores; 

2. This By-law comes into force and effect upon being finally passed. 

Read a FIRST and SECOND time this 7th day of May, 2012. 

READ A THIRD TIME AND FINALLY PASSED THIS 7th DAY OF MAY, 2012. 

177 

__________________________ 


__________________________ 


THIS LICENCE AGREEMENT is made the day of , 2012 

BETWEEN 


(Hereinafter referred to as the “Licensor”) 

OF THE FIRST PART 

- and – 

1610241 Ontario Ltd. c/o ‘XTREME WATER SPORTS 

. 

(Hereinafter referred to as the “Licensee”) 

OF THE SECOND PART 

WHEREAS the North Pier in Grand Bend is owned by the Municipality of Lambton 

Shores; 

AND WHEREAS the Municipality of Lambton Shores is empowered under Section 2 of 

the Municipal Act, 2001 to manage public assets of the Municipality as it sees fit; 

NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the 

sum of Five ($5.00) Dollars and other good and valuable consideration now paid by the 

Licensee to the Licensor, the receipt and sufficiency of which are acknowledged, the 

parties agree as follows: 

Area Affected by Licence 

1. This licence applies to the land totalling 30 lineal feet, shown on Schedule “A”, to 

Term 

be used as an area for customers to access the rental equipment; 

2. This Agreement commences on May 2, 2012 and expires on September 30, 

2012. 

Termination with Notice 

3. It is understood and agreed to by the Licensee that if any or all of the lands are 

required for Municipal purposes, the license will be terminated, with the 

Municipality providing a minimum of 30 days notice. The agreement may also be 

178

cancelled by the Licensor immediately if the Licensee does not comply with any 

Licence Fee 

of the regulations established in this agreement, or for cause. 

4. Prior to the commencement of operations, the Licensee shall pay to the Licensor 

Title 

the following fees: 

a. Administrative fee of $ 30.00 

b. Sign permit fee of $ 25.00 per sign, if signage is erected 

c. license fee of $ 52.54 per lineal foot, ($1,576.20) plus H.S.T. 

d. $ 5.00 “consideration – see preamble 

5. The Licensor represents to the Licensee that it has the authority to licence the 

use of the land described above. In the event of a dispute regarding the 

Licensor’s authority to licence use of the land, the Licensor will respond to such 

proceedings as it considers appropriate and shall notify the Licensee of any 

determination which is adverse to continuation of the Agreement. The Licensee 

is responsible for payment for the use of the land for all periods during which it 

has been licensed to use same notwithstanding any subsequent determination 

regarding the Licensor’s title. In the event of a legal determination or 

interpretation that requires the use of the licensed land to cease, the parties 

specifically agree that the Licensee’s payment of a licence fee for the year in 

question will be prorated. The Licensor shall have no further obligation or liability 

to the Licensee with respect to termination. 

Use of Licensed Area for Docking Purposes Only 

6. The Licensor does not warrant that any particular use of the licensed land is 

authorized at law or that the licensed land is suitable for the intended purpose. 

The Licensee shall determine at its own risk and expense the suitability of the 

land for the intended purpose. Permits, approvals and improvements (including 

dredging) are the Licensee’s responsibility and at the Licensee’s expense. A 

determination by any court or tribunal that the Licensee is not permitted to use 

the land for a purpose that the Licensee wishes to make of the land does not 

terminate this Agreement. It is the responsibility of the Licensee to provide notice 

179

Risk 

if it wishes to terminate the Agreement owing to controls respecting use of the 

property whether at a Federal, Provincial or local level or for any other reason. 

b) the Licensee agrees to maintain the area in a clean and tidy manner at his 

own expense; 

c) the Licensee acknowledges and agrees that no commercial sales or 

activities will take place on the Municipal property. 

7. The Licensee agrees to assume all risk associated with use of the licensed land 

Indemnity 

and will: 

a) carry liability insurance in an amount not less than 2 million dollars which 

includes the Licensor as a named insured, and will provide a copy of the 

policy to the Licensor at the time of the signing of the agreement. The 

Licensee shall not be permitted to commence operations until the 

insurance is provided. 

b) If the policy expires during the term of this agreement, the Licensee shall 

provide replacement insurance PRIOR to the expiration. Failure to provide 

the required replacement insurance will be considered “cause” to cancel 

the agreement, and no part of the fee shall be returned; 

c) provide in such policy of insurance that the insurance is not to be 

terminated without a minimum of thirty (30) days notice to the Licensor; 

d) provide the insurance at no expense to the Licensor, and in a form that is 

satisfactory to the Licensor’s solicitor and insurance advisor. 

8. The Licensee agrees to indemnify and save the Licensor harmless from any 

claims, prosecutions, actions, proceedings and judgments of any type relating to 

the use of the licensed area by the Licensee. The Licensee shall respond to any 

such matter by engaging legal counsel to represent the Licensor’s interest and 

will promptly satisfy any settlement amount, fine, bill of costs or judgment 

imposed with respect to same. 

180

Harbour Master 

9. The Harbour Master may, at his discretion, suspend operations temporarily due 

Notice 

to weather or water conditions, or any unsafe operation of equipment is observed 

in conjunction with the operations. 

10. If notice is required to be given with respect to this agreement, notice will be sent 

to: 


7883 Amtelecom Parkway 

Forest, Ontario NON IJO Attn. Clerk 

to: 1610241 Ontario Limited 

o/a Xtreme Watersports 

7155 Black Bush Line 

Dashwood, Ontario N0M 1N0 

IN WITNESS WHEREOF the Parties hereto have hereunto caused to be affixed their 

respective seals, attested by the hands of their proper officers duly authorized in that 

behalf. 

SIGNED, SEALED AND DELIVERED 

in the presence of 

THE CORPORATION OF THE 

MUNICIPALITY 

OF LAMBTON SHORES 

______________________________ 

Bill Weber, Mayor 

______________________________ 

Carol McKenzie, Clerk 

1610241 Ontario Limited 

___________________________________ 

I/we have the authority to bind the company 

__________________________________ 

I/we have the authority to bind the company 

181


CL Report No. 43-2012 Thursday, April 11, 2012 



RE: Applications to be heard by the Committee of Adjustment on April 26, 

2012 


REPORT 

For information only. 

The Committee of Adjustment will meet on Thursday, April 26, 2012 to hear the 

following applications: 

Robert & Joni Buckland – 40 Green Acres Crescent, Grand Bend – Minor 

Variance Application A-02/2012 

Mr. & Mrs. Buckland are requesting approval of a minor variance to permit an addition 

to be constructed onto the existing dwelling that will increase the total lot coverage to 

31.5%, whereas the By-law permits a maximum lot coverage of 30%. 

Paul Hurdle – 9643 Ipperwash Rd., Ipperwash – Minor Variance Application A- 

03/2012 

Mr. Hurdle has submitted a minor variance application to request permission to expand 

a legal non-conforming use in order to construct an addition onto the existing dwelling 

which is in a C-6 zone. 

John & Debra Gill – 32 Orchard Road, Grand Bend – Minor Variance Application 

A-04/2012 

Mr. & Mrs. Gill have requested approval of a minor variance to permit an addition to be 

constructed onto the front of the dwelling that will have a front yard setback of 2.84 

metres, whereas the Zoning By-law requires a setback of 6 metres. 

Joann VanEngelen – 7973 Gordon Road – Consent Application B-07/2012 

Mr. Andrew VanEngelen, Agent for Joann VanEngelen, has requested permission to 

sever a 50 acre parcel from 7911 Gordon Rd. and add it to the adjacent farm to the 

182

north, owned by VanEngelen Dairy. This lot adjustment will allow the expansion of the 

existing dairy barns. 

If you have any questions or would like more information on the applications, please 

contact Jackie Mason at the Forest Office. 



Clerk 

Report prepared by Jackie Mason, D/Secretary of the Committee of Adjustment 

183


BY-LAW NUMBER 41 of 2012 

A By-law of the Corporation of the Municipality of Lambton Shores 

to confirm the proceedings of Council which were adopted 

up to and including April 16 th , 2012 

WHEREAS: It has been expedient that from time to time, the Council of the 

Corporation of the Municipality of Lambton Shores should act by 

resolution of Council; 

AND WHEREAS: It is deemed advisable that all such actions that have been adopted by 

a resolution of the Council be authorized by By-law; 

THEREFORE: The Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows; 

THAT all actions of Council which have been authorized by a resolution of the Council and 

adopted in open Council and accepted by Council up to and including April 16 th , 2012 be 

hereby confirmed; and 

THAT the Mayor and the proper officials of the Municipality of Lambton Shores are hereby 

authorized and directed to do all things necessary to give effect to the approved actions or to 

obtain approvals where required, and to execute all documents as may be necessary in that 

behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal to all such 

documents. 

THAT any pecuniary interest declared during any Council meeting or Committee meeting is 

deemed to be in force and the same as though repeated in this by-law; 

THAT THIS BY-LAW is read a FIRST, SECOND and THIRD time and finally passed April 

16 th , 2012 

184 

_________________________ 


_________________________ 






RE: March 2012 Cheque Register 


REPORT 

That the Municipal accounts for the month of March, 2012 in 

the amount of $4,332,970.56 be accepted as presented. 

Attached to this report is the March 2012 cheque register in the amount of 

$4,332,970.56. This listing includes expenses for both 2011 and 2012; although the 

payment was made in 2012 the expenses were allocated in the appropriate year. 

The high value of this listing can be primarily attributed to the first quarter payments to 

the County and School Boards for the taxation billed on their behalf. These payments 

total $3,147,308.33 leaving $1,185,662.23 to cover the balance of the monthly 

expenses. Also to note are the payments to the BIA for 50 % of their annual tax billing 

and the full levy for St Clair Conservation Authority levy. 

All expenses are reviewed by the pertinent Department Heads prior to payment being 

made and would be pleased to answer any questions you may have. 



Treasurer 

185


March Cheque Register 

2012 

DATE CHQ # VENDOR DESCRIPTION AMOUNT 

3/1/2012 33861 ARKONA RECREATION COMMITTEE 2012 Community Grant $2,150.00 

3/1/2012 33862 BATTLEFIELD - THE CAT RENTAL S Equipment rental - CS $344.65 

3/1/2012 33863 BLACK & MCDONALD LIMITED Equipment service - both arenas $2,785.36 

3/1/2012 33864 BLUEWATER RECYCLING ASSOC Jan OCC & wastelifts & Feb co-collection $25,290.27 

3/1/2012 33865 COMMANDER INDUSTRIES INC. Equipment parts - CS $226.00 

3/1/2012 33866 DILLON CONSULTING GB traffic study, Gill Rd & Rice Group $7,419.02 

3/1/2012 33867 JANET FERGUSON Mileage - Oct to Feb $367.75 

3/1/2012 33868 FOREST AUTOMOTIVE & SPORTS LTDSupplies - CS $178.74 

3/1/2012 33869 FOREST GARDEN CLUB 2012 Community Grant $2,500.00 

3/1/2012 33870 FOREST TOWER AND RADIO Shores services $452.00 

3/1/2012 33871 FOREST CANADA DAY COMMITTEE 2012 Community Grant $1,625.00 

3/1/2012 33872 FOREST LAWN BOWLING CLUB 2012 Community Grant $500.00 

3/1/2012 33873 GRAND BEND COMMUNITY FOUND. 2012 Community Grant $2,000.00 

3/1/2012 33874 GRAND BEND OPTIMIST CLUB 2012 Community Grant $2,000.00 

3/1/2012 33875 GRAND BEND CANADA DAY FIREWORK 2012 Community Grant $2,150.00 

3/1/2012 33876 GRAND BEND WINTER CARNIVAL INC2012 Community Grant $500.00 

3/1/2012 33877 HELEN HAYTER NV office cleaning - February $300.00 

3/1/2012 33878 CHRISTINE HLADKI Arkona CC cleaning - February $268.75 

3/1/2012 33879 HYDRO ONE NETWORKS Gill Rd pump Station hydro (reimbursed) $137.61 

3/1/2012 33880 INNOVATIVE TRAFFIC SOLUTIONS I Traffic light repair - GB $1,067.85 

3/1/2012 33881 CENTRE IPPERWASH COMMUNITY ASS 2012 Community Grant $2,500.00 

3/1/2012 33883 LAMBTON SHORES THEATRE WORKS2012 Community Grant $500.00 

3/1/2012 33884 VOID 

3/1/2012 33885 THE MEARIE GROUP Regular monthly remittance $629.57 

3/1/2012 33886 MUNICIPAL IT SERVICES IT.LAN, equipment $2,292.77 

3/1/2012 33887 OMI CANADA INC. Mar agmt, Dec & Jan out of scope,sand filter $142,703.85 

3/1/2012 33888 PITNEY WORKS Postage all offices $9,040.00 

3/1/2012 33889 POCKELE & ASSOCIATES INC. H & S consulting services $1,351.65 

3/1/2012 33890 PORT FRANKS GARDEN CLUB 2012 Community Grant $2,500.00 

3/1/2012 33891 VOID 

3/1/2012 33892 RECEIVER GENERAL FOR CANADA Radio licences $5,231.00 

3/1/2012 33893 VICKI SHEPPARD GB & Forest office cleaning $260.00 

3/1/2012 33894 ST CLAIR REGION CONSERVATION 2012 General Levy $27,338.00 

3/1/2012 33895 THEDFORD GARDEN CLUB 2012 Community Grant $2,500.00 

3/1/2012 33896 WATSON & ASSOCIATES ECONOMISTS Sewer analysis $3,084.90 

3/1/2012 33897 YMCA OF SARNIA-LAMBTON Association services - March $4,750.00 

3/1/2012 33898 GRAND BEND AND AREA HORTICULTU2012 Community Grant $2,500.00 

3/1/2012 33899 HOME MADE JAM 2012 Community Grant $2,500.00 

3/1/2012 33900 KIWANIS CLUB OF FOREST 2012 Community Grant $2,000.00 

3/1/2012 33901 KIWANIS CLUB OF FOREST Flow through donations $4,320.00 

3/1/2012 33902 MINISTER OF FINANCE Cemetery Registration fees $385.00 

3/1/2012 33903 WAYNE STUBBS March retainer & February wtr meter reads $1,690.25 

3/6/2012 33904 UPS Brokerage fees - parking $88.40 

3/8/2012 33905 CRAWFORD SECURITY N.By-Law contract $3,540.24 

3/8/2012 33906 FOREST B.I.A. 50% BIA levy $14,420.00 

3/8/2012 33907 MC DONALD TRAVIS Refund tax account overpayment $448.24 

3/8/2012 33908 MINISTRY OF FINANCE Regular EHT remittance $4,142.10 

3/8/2012 33909 RANDY SHAW Work boot allowance $90.21 

3/8/2012 33910 SSQ Employee benefits $7,743.19 

3/8/2012 33911 MARTIN UNDERWOOD Good roads conference expenses & mileage $1,290.78 


186



2012 


3/8/2012 33912 C.U.P.E. Regular monthly remittance $1,025.62 

3/8/2012 33913 MUNICIPAL IT SERVICES IT,LAN, equipment $1,670.14 

3/9/2012 33914 HALFORD PLAYGROUND SOLUTIONSPlayground equipment deposit $2,520.72 

3/9/2012 33915 VOID 

3/13/2012 33916 CIBC Visa - all managers $424.26 

3/15/2012 33917 A.B.C.A. 2011 Special benefiting projects $22,515.00 

3/15/2012 33918 BEDELL'S FROZEN FOODS LTD. Canteen supplies - both arenas $3,327.39 

3/15/2012 33919 BIRNAM EXCAVATING LTD Snow removal - Arkona CC & Fire Hall $716.42 

3/15/2012 33920 TERRY BROWN Training - GB FD $228.95 

3/15/2012 33921 CAG ONE SKATESHARPENETS INC. Equipment service - Shores arena $202.27 

3/15/2012 33922 CINTAS, THE UNIFORM PEOPLE Uniforms, supplies & shower cleaning $3,945.02 

3/15/2012 33923 CITY TREASURER - LONDON Purchase of water- January $27,424.17 

3/15/2012 33924 COBBLE DESIGN INC. GB Optimist park pergola $8,489.97 

3/15/2012 33925 DOUG COOK OGRA accommodations & travel $792.01 

3/15/2012 33926 CORPORATE EXPRESS CANADA INC.Office supplies - all offices $1,743.60 

3/15/2012 33927 COUNTY OF LAMBTON Winter salt,CACC all FD's,By-Law & H&S cert $41,846.23 

3/15/2012 33928 C.T. ENVIRONMENTAL LTD. Drain mtce $791.00 

3/15/2012 33929 DAMAR SECURITY SYSTEMS Security system monitoring $721.79 

3/15/2012 33930 DAVE MOORE FUELS Fuel - CS $10,628.84 

3/15/2012 33931 JACQUELINE DOLAN PFCC cleaning - February $498.75 

3/15/2012 33932 FOREST AUTOMOTIVE & SPORTS LTDSupplies - CS $428.83 

3/15/2012 33933 FOREST TOWER AND RADIO Equipment - Shores $452.00 

3/15/2012 33934 IMPERIAL COFFEE AND SERVICES I Equipment rental & supplies -both arenas & NV $1,622.96 

3/15/2012 33935 MINISTER OF FINANCE Regulated remittance $320.42 

3/15/2012 33936 MONTEITH & SUTHERLAND LTD Salt dome $2,486.00 


3/15/2012 33938 PITNEY BOWES Mail machine lease - all offices $3,137.62 

3/15/2012 33939 RECEIVER GENERAL Regular payroll remittance $32,755.27 

3/15/2012 33940 RFS CANADA Photocopier lease - all offices $4,074.21 

3/15/2012 33941 VICKI SHEPPARD GB & Forest office cleaning $260.00 

3/15/2012 33942 TECHNICAL STANDARDS & SAFETY AGB elevator licence $105.00 

3/15/2012 33943 DOORNBOSCH MICHELLE MARIE Return portion of engineering deposit $7,390.71 

3/15/2012 33944 GERALD VAN GRINSVEN Work boot allowance $146.88 

3/15/2012 33945 BILL WEBER OGRA accommodations & travel $1,064.69 

3/15/2012 33946 WEST COAST DISTRIBUTING Canteen supplies - both arenas $1,523.29 

3/15/2012 33947 WOODWARD'S SERVICE CENTRE Parts - CS $359.18 

3/15/2012 33948 WSIB Regular monthly remittance $6,071.70 

3/22/2012 33949 GLENN C BELL S. By-Law contract $5,000.00 

3/22/2012 33950 KIWANIS CLUB OF FOREST Flow through donations $11,387.97 

3/22/2012 33951 MATT LEGAULT Work boot allowance $248.59 


3/22/2012 33953 ABRAM REFRIGERATION & SYSTEMSEquipment service - Shores $685.32 

3/22/2012 33954 BIRNAM EXCAVATING LTD Snow removal - Arkona CC & Fire Hall $280.24 

3/22/2012 33955 BLACK & MCDONALD LIMITED Supplies - CS $203.02 

3/22/2012 33956 Confidential Legal Matter 

3/22/2012 33957 BRIAN'S SERVICE CENTRE Parts - CS $70.03 

3/22/2012 33958 CAG ONE SKATESHARPENERS INC. Supplies - CS $233.91 

3/22/2012 33959 CANADIAN SIGNCRAFTERS Signs $1,327.72 

3/22/2012 33960 CAN FUELS Fuel - Arkona FD $209.82 

3/22/2012 33961 CANPAR TRANSPORT L.P. Courier services - all offices $78.50 


187



2012 


3/22/2012 33962 BARRY R CARD Legal fees - General,Armstrong E,GB STP $5,816.12 

3/22/2012 33963 CARILLION CANADA INC GB & Forest winter mtce - Feb & March $17,562.23 

3/22/2012 33964 CITY TREASURER - LONDON Purchase of water - February $27,336.15 

3/22/2012 33965 HARVEY COLLINS Canteen supplies - Forest arena $106.92 

3/22/2012 33966 COUNTRY MARKET Fuel & supplies - GB FD $111.27 

3/22/2012 33967 CRAWFORD SECURITY N.By-Law contract $3,540.24 

3/22/2012 33968 DASHWOOD LOCK AND KEY Building mtce - Legacy & Shores $302.82 

3/22/2012 33969 DELTA POWER EQUIPMENT Parts - CS $135.65 

3/22/2012 33970 DILLON CONSULTING Pinery park sewage,GB STF, general $5,182.13 

3/22/2012 33971 DIVAL SAFETY & SUPPLIES OF CAN Supplies - Arkona & NV FD's $3,487.46 

3/22/2012 33972 DUDMAN LIMITED Equip service& fuel- CS, fuel- bldg & FO FD $12,307.29 

3/22/2012 33973 ERAMOSA ENGINEERING INC. SCADA mtce contract $18,620.93 

3/22/2012 33974 EVANS UTILITY SUPPLY Water meter parts $10,749.18 

3/22/2012 33975 FIRESERVICE MANAGEMENT LTD Bunker gear cleaning & repair - GB FD $355.35 

3/22/2012 33976 GIL AND SONS LIMITED Legacy PV $11,300.00 

3/22/2012 33977 HOME HARDWARE BUILDING CENTRESupplies - CS $243.22 

3/22/2012 33978 TIRECRAFT Vehicle service - CS $247.84 

3/22/2012 33979 HAYTER-WALDEN PUBLICATIONS Advertising $431.15 

3/22/2012 33980 HOLLAND CLEANING SOLUTIONS LTDFacility/cleaning supplies $1,075.36 

3/22/2012 33981 E S HUBBELL & SONS LTD Supplies - CS $197.03 

3/22/2012 33982 HURONIA WELDING & INDUSTRIAL SSupplies - GB FD $99.44 

3/22/2012 33983 HURON REPRO GRAPHICS Office supplies - water dept $316.17 

3/22/2012 33984 IDEAL SUPPLY COMPANY LTD Lighting supplies $1,210.24 

3/22/2012 33985 JOE JOHNSON EQUIPMENT INC Equipment repair parts $3,959.93 

3/22/2012 33986 KAN FUELS Fuel - CS, Thed & NV FD's $1,059.72 

3/22/2012 33987 KERWOOD FIRE DEPARTMENT Training - NV FD $400.00 

3/22/2012 33988 LAMBTON GROUP POLICE SERVICESRegular monthly remittance $277,451.92 

3/22/2012 33989 LAMBTON AREA WATER SUPPLY SYSRegular monthly remittance $10,792.85 

3/22/2012 33990 LAMBTON KENT DISTRICT SCH. BD. GBCC cleaning & security - Jan & Feb $2,501.64 

3/22/2012 33991 LARRY MILES ELECTRIC LTD Equipment service - Legacy $1,774.28 

3/22/2012 33992 LAVIS CONTRACTING CO. LIMITED Roads supplies $1,390.34 

3/22/2012 33993 LEVITT-SAFETY LTD Equipment mtce - Thed & Forest FD's $389.85 

3/22/2012 33994 MCPHERSON BRIEN Refund rental damage deposit $181.00 

3/22/2012 33995 M.G. MOLD COMPANY Equipment repairs - CS $212.44 

3/22/2012 33996 MICROAGE BASICS Equip service - Thed canteen & gb office supp $169.50 

3/22/2012 33997 MINISTER OF FINANCE Regulated remittance $299.48 

3/22/2012 33998 M & L SUPPLY Supplies - Thed & NV FD's $800.74 

3/22/2012 33999 NEBS BUSINESS PRODUCTS LTD. Office supplies - GB $1,185.88 

3/22/2012 34000 NELLA CUTLERY (HAMILTON) INC. Equipment mtce - both arenas $235.04 

3/22/2012 34001 VOID 

3/22/2012 34002 NICHOLSON BUILDERS INC Final inspection security bond refund $750.00 

3/22/2012 34003 O'BRIEN ENVIRONMENTAL SERVICESAllen St. camera inspection $1,158.25 

3/22/2012 34004 OFFICE CENTRAL Office supplies - Forest & NV $1,541.18 

3/22/2012 34005 OLD DUTCH FOODS LTD Canteen supplies - both arenas $175.40 

3/22/2012 34006 OMERS Regular monthly remittance $31,633.34 

3/22/2012 34007 ONTARIO GYM & SPORTS Sports equipment $182.73 

3/22/2012 34008 ONTARIO PARKS ASSOCIATION 2012 membership $250.00 

3/22/2012 34009 ORKIN CANADA Pest control - various facilities $548.05 

3/22/2012 34010 PEPSI BOTTLING GROUP (CANADA) Pop supplies - both arenas $2,261.20 

3/22/2012 34011 TOWN OF PLYMPTON-WYOMING Drain mtce $210.65 


188



2012 


3/22/2012 34012 POLE PRINTING INC Office supplies - Clerk, CS & Council $254.25 

3/22/2012 34013 PRAXAIR Supplies - CS $440.30 

3/22/2012 34014 PROUTS BUILDING CENTRE Materials & supplies - CS $747.05 

3/22/2012 34015 RAWLINGS AUSABLE BRIDGE INC. Vehicle safety checks - Thedford FD $2,323.67 

3/22/2012 34016 RECEIVER GENERAL Regular payroll remittance $32,992.01 

3/22/2012 34017 SARNIA TRUCK CENTRE Vehicle repair parts $209.80 

3/22/2012 34018 SENTRY FIRE PROTECTION SERVICEFire equipment service & parts - Forest FD $810.33 

3/22/2012 34019 SERV-QUIP EQUIPMENT SERVICE Equipment service - Legacy $387.59 

3/22/2012 34020 SISLER ELECTRIC INC. Electrical - NV Office $189.98 

3/22/2012 34021 SPEDQUIP INDUSTRIES LTD Vehicle parts - NV FD $1,828.63 

3/22/2012 34022 SPORT SYSTEMS UNLIMITED CORP. Supplies - Thedford arena $561.10 

3/22/2012 34023 STONETOWN SUPPLY SERVICES INCFacility/cleaning supplies $332.06 

3/22/2012 34024 STRONGCO Vehicle mtce supplies - CS $689.27 

3/22/2012 34025 SUNMEDIA Advertising $146.45 

3/22/2012 34026 SWISH MAINTENANCE LIMITED Facility/cleaning supplies $836.72 

3/22/2012 34027 TEAM TRUCK CENTRES Equipment repair parts - CS $338.07 

3/22/2012 34028 THEDFORD UNITED CHURCH Refund rental damage deposit $206.00 

3/22/2012 34029 THEDFORD SKATING CLUB Refund rental damage deposit $206.00 

3/22/2012 34030 TONY'S DIESEL AND ELECTRIC Equipment repair parts - CS $480.25 

3/22/2012 34031 PAUL VAN ADRICHEM Final inspection security bond refund $250.00 

3/22/2012 34032 VANGORP WELDING & FABRICATINGEquipment repair - CS & drain $7,517.50 

3/22/2012 34033 VERANOVA PROPERTIES LIMITED Refund utility account overpayment $96.92 

3/22/2012 34034 DERYCK WALDEN, BARRISTER & SO Legal fees - DuCharge Lane, & engineering accts $685.68 

3/22/2012 34035 TOWNSHIP OF WARWICK Drain mtce $992.08 

3/22/2012 34036 DOUG WILCOCKS Vehicle mtce - February $2,222.06 

3/22/2012 34037 CAMERON WRIGHT Refund tax account overpayment $602.64 

3/22/2012 34038 ZAMBONI COMPANY LTD Equipment parts $205.31 

3/22/2012 34039 JOHN ZAMBRI Final inspection security bond refund $250.00 

3/22/2012 34040 ZAVITZ GENERAL STORE Supplies - Shores, Legacy & NV shop $104.95 

3/22/2012 34041 AT-TEC EQUIPMENT Parts - CS $44.78 

3/22/2012 34042 GREG MCCANN Mileage - Forest FD $153.90 

3/22/2012 34043 THE PUBLIC SECTOR DIGEST INC. Software - finance department $3,390.00 

3/22/2012 34044 RAINFOREST INGROUND SPRINKLERS Lawn mtce contracts - Forest & GB $1,049.82 

3/29/2012 34050 MUNICIPAL IT SERVICES IT, LAN $1,197.80 

3/29/2012 34051 389834 ONTARIO LIMITED Refund overpayment for drains $1,991.44 

3/29/2012 34052 JOHN BYRNE Expense report - March $547.70 

3/29/2012 34053 DIAMOND MUNICIPAL SOLUTIONS Software Licence & support $19,102.06 

3/29/2012 34054 DERIK WHITING FOUNDATION Refund rental damage deposit $100.00 

3/29/2012 34055 FOREST AUTOMOTIVE & SPORTS LTDMaterials & supplies - CS $594.63 

3/29/2012 34056 FOREST SLO-PITCH BASEBALL LEAGRefund rental damage deposit $100.00 

3/29/2012 34057 MR. DAVE FRALEIGH Final inspection security bond refund $750.00 

3/29/2012 34058 TARA FRALEIGH-SCHRAM Refund rental damage deposit $206.00 

3/29/2012 34059 RICK GOODHAND Sewer repairs - Union St. $1,486.91 

3/29/2012 34060 NICK GOUGOULIAS Final inspection security bond refund $250.00 

3/29/2012 34061 GRAND BEND BASEBALL PROJECT Refund rental damage deposit $100.00 

3/29/2012 34062 GREEN SHIELD CANADA Employee benefits - April $9,320.80 

3/29/2012 34063 CHRISTINE HLADKI Arkona CC cleaning - March $268.75 

3/29/2012 34064 HYDRO ONE NETWORKS Gill Rd pump Station hydro (reimbursed) $65.81 

3/29/2012 34065 LAMBTON SHORES MINOR HOCKEY AS Refund rental damage deposit $181.00 

3/29/2012 34066 JOEL MOLOY LTD Drain mtce $2,194.46 


189



2012 


3/29/2012 34067 MUNICIP.OF NORTH MIDDLESEX Parkhill secondary water sys operations 2011 $32,532.89 

3/29/2012 34068 SHIRLEY O'HALLORAN Compost site supervision - March $150.50 

3/29/2012 34069 PETTY CASH/ROBERTA BRANDON Replenish petty cash - Forest Office $191.02 

3/29/2012 34070 VICKI SHEPPARD Forest & GB Office cleaning $130.00 

3/29/2012 34071 PETE BURNARD Equipment parts - CS $350.00 

3/31/2012 34045 CONSEIL SCOLAIRE VIAMONDE 1st Qtr levy $3,148.12 

3/31/2012 34046 CONSEIL SCOLAIRE DE DISTRICT 1st Qtr levy $15,195.25 

3/31/2012 34047 LAMBTON KENT DISTRICT SCH. BD. 1st Qtr levy $995,398.50 

3/31/2012 34048 ST CLAIR CATHOLIC DISTRICT S.B 1st Qtr levy $223,907.21 

3/31/2012 34049 COUNTY OF LAMBTON 1st Qtr levy $1,909,659.25 

3/31/2012 PAP EASTLINK PRE-AUTHORIZED PAYMENTS $992.65 

3/31/2012 PAP EXECULINK TELECOM PRE-AUTHORIZED PAYMENTS $1,377.79 

3/31/2012 PAP HAY COMMUNICATIONS PRE-AUTHORIZED PAYMENTS $827.66 

3/31/2012 PAP HYDRO ONE NETWORKS PRE-AUTHORIZED PAYMENTS $50,857.36 

3/31/2012 PAP PAYTICKETS PRE-AUTHORIZED PAYMENTS $9.04 

3/31/2012 PAP RELIANCE COMFORT PRE-AUTHORIZED PAYMENTS $133.68 

3/31/2012 PAP ROGERS AT & T PRE-AUTHORIZED PAYMENTS $1,426.35 

3/31/2012 PAP UNION GAS PRE-AUTHORIZED PAYMENTS $11,668.92 

TOTAL $4,332,970.56 


190

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