Parents-Information-Handbook-2016-2017

Page 14
Senior School /Preparatory School
Section 1c - General Information
Absence from School
Unplanned Absence
If, for some legitimate reason, a pupil has been delayed in getting to School or is ill, we ask parents to
telephone the School reception as soon as possible on 01509 817000. This must be followed with a note
addressed to the Form Tutor, class Teacher or Nursery Nurse indicating reasons for absence, on the
child's return to School. This will be recorded on the School’s Management Information System. If
parents wish to email the school they should email absences@ratcliffe.leics.sch.uk. The school will then
record the absence and alert the relevant staff.
Planned Absence
The School strongly recommends that parents do not disturb their child's education by taking
them out of School during the term. This applies equally to Preparatory School Prize Day and Senior
School Exhibition Day at the end of the School year where attendance is compulsory. In exceptional
circumstances, if parents wish their child to be away from School at any time during term, they must
write to the Heads of School well in advance to request leave of absence.
For routine matters, such as a dental appointment, parents should email absences@ratcliffe.leics.sch.uk
and the Head of Year (Senior School), Class Teacher (Preparatory School) or Nursery Nurse (Nursery).
Pupils must follow the procedures for signing in and out at reception, as outlined above. Preparatory
School children must be signed out in the signing out register. The school must have an explanation for
all absences
Absence of Parents
When both parents are absent from a pupil’s home overnight or for a twenty-four hour period or longer,
or in case of any change in normal routines, the Head of School must be told in writing the name,
address, and telephone number for twenty-four hour contact with the adult who has responsibility for the
pupil.
Section 1c - Attendance