2015 Summer Newsletter

SmartEquip Integration: SmartEquip is the leader in electronic
order processing between merchants, dealers, and OEM’s.
Our integration with SmartEquip allows your mechanic to
look up parts using the manufacturer’s exploded diagrams.
After selecting the parts needed, the system will automatically
add them to a pending purchase order. Once the purchase
order has been approved, the order is automatically placed
electronically with the vendor and billed to your account. The
mechanic no longer needs to spend hours of his time looking
for the part, calling up the dealers, writing PO’s, and then
waiting for approval to call the dealers to place the orders! For
this feature, there is a set-up fee and a monthly service fee
paid to SmartEquip. This is most useful to stores that do a lot of
service so that the value of the increased efficiency outweighs
the monthly fee.
RFID Integration: The Holy Grail of the rental industry for the
last decade has been RFID tags, which are used to locate and
take inventory of equipment. This has eluded rental stores until
now. We have integrated RFID tracking through a partnership
with Positek RFID. Point-of-Rental and Positek work together to
match a specific item to a specific contract and therefore can be
prepped and counted back in independently of the contract. In
other words, you can read an entire pile of linens being returned
and properly mark each specific linen to each contract so you
know exactly which contract had a missing linen and then
charge them accordingly. Not only does this save many hours of
counting, but it also gives you complete confidence in knowing
exactly how many/which items went out to the customer and
which items were returned. So when the customer calls to
complain about the missing items charge, you can be assured
that the they really didn’t return them. After explaining to the
customer that each piece is tracked with an RFID tag, they will
likely be more accepting as well.
Credit Card EMV: You’ve all heard the hype surrounding
the new EMV credit card requirements that go into effect in
October. To keep you up-to-date, we have added support for
EMV cards through VeriFone terminals. If you are already
using VeriFone terminals, then there will be additional set-up
and configuration to handle the EMV cards. If you’re using PC
Charge, you will need to move over to the VeriFone terminals to
handle EMV cards.
AEMP GPS Integration: The AEMP GPS integration allows
you to get the hour meter reading as well as the location of
items in your fleet. To enhance this, your items will be polled
at least once a day and the current meter will be automatically
updated in the inventory record. This allows your maintenance
due and service due to be up to the minute all the time! So if
your customer is running your equipment 24/7, you will know
right away that you need to go service the equipment on site.
Auto Continuation Bill: This new option allows you to set the
‘Bill Through’ date when doing continuation billing. This can be
used if you want to continue contracts within particular dates
such as the first to the first of each month. This can also be
used to get the initial contract opened through a particular date.
For example, mini-storages are usually rented month-to-month
on the first day of the month. With this feature, you can continue
all of the contracts opened during the month to start on the
first of the next month. Remember that you can continue only
contracts in certain item categories–which is helpful to isolate
just your mini-storage contracts.
Non-Discounted Damage Waiver: Just because you have
discounted a line item doesn’t necessarily mean that you want
to also discount the damage waiver for that item since the
liability is the same. So a new parameter has been added that
allows you to charge the damage waiver on the non-discounted
amount. For example, you have a $100 item that you gave a
50% discount on. With the parameter checked, you will charge
the damage waiver on $100 and not $50.
Email Letters: You can add dynamic fields within your email
letters for such things as the customer’s name, contract
number, contract date, etc. We have added several new fields
as well: Delivery Address, Delivery Comments, Contract Total,
Contract Paid Amount, Contract Owed Amount, and Contract
Deposit Paid. Simply add the special fields into your standard
letters and those fields will be replaced with the appropriate
value for your contract.
Company Branding: We have added a new option for
Company Branding. This allows you to set a company name,
address, email, website, and logo that’s different than your store
info. This can be used if you have a different business housed
in your store such as a specialty rental items or maybe an event
rental. Please contact sales if you’re interested in pricing for this
option.
Optional Items: You create a quote for a customer and add the
items that he/she requested, but you would really like to show
him/her some additional items that could be added as well. If
you add those items to the quote, it will also increase the price
and might make the customer not place the reservation. There
is now a solution to this problem. You can create another quote
with the optional items on it; then, link it to the first as optional.
Now when you print or email the quote to the customer, they will
see all of the items you put on the quote and the total pricing
for those items. In addition, there will be a section for optional
items that will list all of the items from the second quote. Since
they are in the optional section, their prices do not affect the
quote price.
Mobile WorkForce: Now your crews can record where and
what quantity was delivered to the customer. When the pickup
is scheduled, your representative will have the option to use the
GPS location of one of the items in place of the original delivery
address. Your crews can record the quantity and make notes for
each line item as they pick them up from the customer location
Note: This feature requires the Fulfillment Module.
Another exciting new addition to Mobile WorkForce is the
Capture Route Begin/End. Your drivers can log the time that
they left and returned to the rental yard. These entries let the
route status report provide a round-trip total for billing based on
complete drive time. This also allows the dispatcher to see that
the truck is back in the yard.
Point-of-Rental is always looking for ways to help you operate
your business more efficiently. If you have a suggestion for a
product enhancement, you can enter it directly from your Pointof-Rental
Software. Click ‘Help’ and then ‘Suggestions’, or email
suggestions@point-of-rental.com.To find out more about how
these exciting new modules will give your rental operations a
new innovative advantage, please contact us at sales@point-ofrental.com.
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POINT-OF-RENTAL.COM / SUMMER 2015 6