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WRITING FILE
Reports
Parry, Parry & Gibson: s1TE AccmENT REPORT
Executive su:nunary
Damage has been caused to the emergency generator on the Witherby power plant site. It was
caused by a fire started by the electrical contractors Mullet & Sons. Although the packing material
that caught fire was left by another subcontractor, the personnel from Mullet started work before
clearing the waste matter away, in contravention of contract regulation 2.3.8. Mullet & Sons should
therefore pay for the replacement of the damaged equipment.
Introduction
This report will look at:
• the sequence of events;
• the subcontractors involved;
• the responsibilities of the subcontractors;
• the financial compensation from the subcontractors;
• recommendations to avoid future incidents of this nature.
Findings
Fire broke out at 17 :30 on Friday 13 October in the working area around the emergency
generator. All personnel were cleared from the site, and the fire service was informed by
17:45. The fire service arrived at 18:00, and the blaze was extinguished by 18:30.
2 The electrical contractors Mullet & Sons started the fire accidentally when carrying out the
connection work of the generator to the main power line. Packing material left on the ground
by another subcontractor, Harvest Macdougall plc, caught fire, and this quickly spread.
3 Although Harvest Macdougall are obliged to remove any packaging material they bring with
them, it seems that the electricians from Mullet told them to just leave it. We assume they
wanted to get their own work done as quickly as possible so that they could finish for the
weekend. Starting welding work without first making sure there is no inflammable material
around is in direct contravention of contract regulation 2.3.8.
Conclusion
Mullet & Sons must pay for the replacement of the generator (€90,000) as they are solely
responsible for the damage.
Reco:nunendations
Mullet & Sons should not be offered any more work on site if they do not accept these terms.
2 Harvest Macdougall should receive a formal warning.
3 All subcontractors must be reminded of their obligation to follow all fire and safety regulations.
Normal Poole
Site Manager
19 October
1
2
A report should be well organised,
with information presented in
a logical order. There is no set
layout for a report. The layout
will depend on:
• the type of report;
• the company style.
The format used for this example
is common for many formal
reports:
• Title
• Executive summary
• Introduction
• Findings
• Conclusion
• Recommendations
3 Another possible structure
would be:
• Title
• Terms of reference
• Procedure
• Findings
• Conclusions
• Recommendations
4 The Executive summary is a
summary of the main points and
conclusions of the report. It gives
the reader a very quick overview
of the entire situation.
5 The Introduction defines the
sequence of points that will be
looked at.
6 The Findings are the facts you
discovered.
7 The Conclusion is what you think
about the facts and how you
interpret them.
8 Recommendations are practical
suggestions to deal with the
situation and ideas for making
sure future activities run more
smoothly.
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