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Question Réponse / Reply État / State 11. Alternative channels? We do not think there is an avenue for improvement which has not been already explored. Seldom leading to any real improvement. However, the communication between the authorities is vital most of the time and that can be always improved. This question asks how issues about timing might be improved. We believe that more direct communication between Central Authorities should be encouraged. This may help resolve questions and speed up the process. We encourage member States to communicate directly with Process Forwarding International. The website for PFI is http://www.hagueservice.net/. By encouraging cooperation and direct contact between Central Authorities, as well as between these and judicial organs. We suggest that the Central Authority of the requested State send an interim reply to that of the requesting State, say, three months after the date of receipt of the request, advising it of the status of service, the difficulties encountered and/or the expected time required to complete the service. Perhaps the use of an acknowledgment of receipt could improve and expedite the procedure for mutual assistance. Rép. Slovaque Etats-Unis Espagne Chine (Hongkong) Chine (Macao) The request may be sent directly to the competent authorities responsible for performing the service. Portugal First, it would be useful if the form included the telephone number, fax number and email address of the sender. Secondly, we would recommend that a Central Authority receiving an unclear or only partly completed form should contact the sender in order to obtain more detailed information, rather than immediately returning the document (which is current practice). En ce qui concerne l’Italie, la procédure pourrait être accélérée en éliminant l’autorisation du Parquet de la République sur les actes venant de l’étranger et qui doivent être notifiés en Italie. The time for international service could be made shorter. We therefore believe that the introduction of time limits could further speed up the procedure. Pays-Bas It is possible by definition of concrete terms of execution. Bélarus Des déclarations claires des Etats quant aux exigences qu'ils posent (traduction par exemple). L'emploi du formulaire dûment rempli. La présentation de dossiers complets. [F] Québec : Que les demandes qui nous parviennent soient complètes (frais, traduction, double exemplaire des actes à signifier, paiement). IPE : Aucun problème. Alberta : Les procédures d'entraide mutuelle pourraient être améliorées en utilisant davantage les bureaux consulaires. On peut supposer que n'importe quel bureau consulaire canadien ou américain dans un pays étranger aurait accès à des personnes qui parlent, lisent et écrivent en anglais et dans la langue du pays de la signification. Cela pourrait accélérer les demandes puisque le bureau consulaire anglophone pourrait donner rapidement par téléphone ou par écrit des instructions dans la langue du pays. [E] Québec: If the requests we received were complete (costs, translation, duplicates of documents to be served, payment). PEI : No concerns. Alberta : Procedures for mutual assistance could be improved by using Consular Offices more. It is safe to assume that any Canadian or American Consular Office in a foreign country would have access to persons who speak, read and write in both English and the language of the country for service. This could speed up requests as the English Consular Office could quickly phone and/or write instructions in the language of the country. Italie Suède Suisse Canada Page 36 of 69
Question Réponse / Reply État / State 11.1. Frequency of cons. / diplom. channels Rarely used. These channels are seldom used. The consular channel is sometimes used in case of extrajudicial documents such as wills. The diplomatic channel is used only when the State addressed is party to the Convention but, unfortunately, has not designated a central authority. We believe that in practice the number of cases when documents are served to the addressees through diplomatic representatives are not abundant. Chine (Macao), Danemark, Pologne, Suède Généralement, de tels systèmes de transmission ne sont pas utilisés. Italie We have no information regarding the transmittal of service requests under the Hague Service Convention made directly through consular and diplomatic channels. U.S. consular officers are prohibited by federal regulation from serving process abroad. Some U.S. bilateral consular conventions do include service of process as a consular function, and we are aware that foreign consuls in the United States have served documents. We do not have statistics on this practice. Hong Kong does not use consular or diplomatic channels to serve requests abroad except for service to Non- Convention States but we do occasionally receive requests for service from Contracting States through these alternative channels. Consular and diplomatic channels have been used, however, Portugal has declared its opposition to such service within its territory unless the document is to be served upon a national of the State in which the document originates. The “Tribunal da Relação de Lisboa” (“Lisbon High Court”) issued a ruling on 13/05/1999 whereby the enforcement of a foreign judgement was denied on the grounds that the Canadian court had served a document on a Portuguese citizen by means of the Canadian ambassador in Portugal. Il est prescrit par la Circulaire NOR JUS C- 97- 20591- C du Garde des Sceaux, Ministre de la Justice, en date du 22 septembre 1997, que tout acte destiné à un ressortissant français soit acheminé par la voie consulaire. En outre, la France continue à faire usage de la voie consulaire pour la notification des actes à des personnes se trouvant au Canada et au Botswana, quelle que soit leur nationalité, (et anciennement au Royaume-Uni, ce avant l’entrée en vigueur du Règlement CE n° 1348/2000 du Conseil du 29 mai 2000). Ce choix résulte de la volonté d’éviter le règlement de frais signification, ou encore de frais de traduction de l’acte (dont le destinataire peut être un français). Le recours à la voie diplomatique est rarissime : en pratique, il s’agit essentiellement des cas où un État ou une personne bénéficiant de l’immunité diplomatique sont en cause. Finlande Lituanie Etats-Unis Chine (Hongkong) Portugal We use these channels when serving documents abroad to Bulgarian citizens. Bulgarie According to Article 8(2), the means of service stipulated in the first paragraph of that Article may be used within the territory of the People’s Republic of China only when the document is to be served upon a national of the States in which the documents originate. According to Article 9, the Ministry of Justice of the People’s Republic of China is designated as the authority competent to receive documents transmitted by foreign States through consular channels and then forwards these documents to the competent court. The service of documents through the diplomatic or consular agents of the foreign country within Ukrainian territory is possible only to the nationals of the State of origin of documents. The ministry of Justice of Ukraine is the competent authority for receiving the documents, delivered through consular channels or, if it is requested by emergent circumstances through diplomatic channels. The Ministry of Justice and the Police still receives some requests forwarded through diplomatic channels. In accordance with article 8, Norway has declared that it is opposed to the use of direct consular channels, unless the France Chine Ukraine Norvège Page 37 of 69
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