Commission Work Session Agenda Memo - City of Hays, KS

Commission Work Session Agenda
Memo
From: Paul Briseno, Assistant City Manager
Work Session: October, 4 2012
Subject: DHDC Pavilion Operating Costs
Person(s) Toby Dougherty, City Manager
Responsible: Paul Briseno, Assistant City Manager
Summary
The City Commission requested an estimate of annual operating expenditures for the
Downtown Hays Development District proposed pavilion. Based on the design given,
staff projected costs at $6,000. This item is brought forward to give greater insight into
potential ongoing operational costs and respond to DHDC's funding/participation request.
Staff asks the City Commission to give further guidance.
Background
At the September 20 th Work Session the City Commission asked staff to calculate annual
operating costs for the Downtown Hays Development Corporation proposed pavilion
project. DHDC estimates the project to cost $576,534, which includes facility
construction and site improvements. Specifically, their request from the City is not to
exceed $276,534. Broken down, this request equates to a $100,000 cash contribution and
$176,534 in match noncash (site improvements). DHDC will raise the remaining funds
necessary for the project.
The September 20th DHDC presentation outlining the project and costs are attached to
this memo.
Discussion
Based on DHDC’s proposal staff has conservatively estimated the following reoccurring
costs:
Pavilion Project
Annual Operational Costs
$ 1,800 Electricity - Pavilion & Restroom
$ 2,600 Cleaning 1.5 Hrs Per Occurrence
$ 750 Cleaning Supplies
$ 850 Mow, Fuel, Trimming, 20 weeks
$ 6,000 Total Annual Operational Costs
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