Staff Handbook 2018 - 2019 FINAL

that allows the person covering time to familiarise themselves with the work set. A special cover work proforma is
available for this purpose in school on the staff intranet, and from home on the school website. Cover must include a
student seating plan (download a Go4Schools PDF version and attach it), there is guidance for this on the intranet. The
work should be passed to your Subject Leader or to another member of your curriculum team, and the Teaching
Assistant attached to that class (if you have one) ‐ do not leave it on the answerphone. Please always copy in Claire
Franklin/Rachael Chadwick on staffcover@king-ed.suffolk.sch.uk in case the person covering your lesson does
not receive it.
If illness continues beyond one day, notify the school daily by phone whether you will be returning on the
following day
If illness continues beyond two days, please notify the school daily before 8am as to whether you will be
returning the following day
When you return to school, you must inform Claire Franklin/Rachael Chadwick before 8am.
If illness lasts for less than one week, you will be provided with a self‐certification form; if the absence is for more than
one week, you must provide a doctor's certificate. You must remain contactable during your absence so that the HR
Manager, Cover Manager or your immediate Line Manager can contact you. Please note, it is not acceptable to ask a
third party to phone on your behalf, except in exceptional circumstances.
On your return to work, all staff must have a ‘return to work’ meeting with your Line Manager (see organisational
structure for reference to your line manager, if unsure). This must take place within a week of your return. A ‘return
to work’ form will be completed and returned to the HR Manager for your file.
Child illness
We expect that staff will have arrangements in place in case of the illness of a child. In exceptional circumstances
where no advance warning of illness was evident, Governors allow a maximum of one day of PPR per year to be
granted by the Headteacher. Any subsequent absence would automatically be unpaid.
Leaving the school site
Brief absence from the site for personal reasons (e.g. to go to the bank), or for school reasons (e.g. to visit a workexperience
placement) must be accounted for in case of an emergency, and you are expected to return to school
afterwards. Before leaving please:
check that you have not been used on the cover list
notify your line manager of your departure and expected return time
sign out using your ID Badge either at Reception or the A Block terminal.
You are expected to be on the school site at the end of the day unless specific permission has been sought.
Calendared meetings are part of teaching staff directed time. If you are unable to attend a calendared meeting for a
valid reason, this must be notified to your Line Manager and Tom Grey in advance.
Absence requests for professional development or educational visits
Green forms are online in J Drive under #Absence and Trips. Requests for in‐service training are dealt with by Sarah
Trueman and overseen by Peter Hurry. In the light of ‘rare cover’, most external training will not be possible except
where cover costs are provided. All green forms requesting professional development must be discussed with Sarah
Trueman before getting them signed by your Subject Leader or Line Manager (whichever is appropriate) and emailed,
“How we do things here”: King Edward VI School Staff Handbook 2018-19 16