Staff Handbook 2018 - 2019 FINAL

3. Sixth formers not in timetabled lessons will assemble in the Study Centre where the Sixth Form Co‐ordinator will
take a register
4. Classes occurring in the Library and Library staff will move to the Sixth Form Study centre
5. Classes occurring on the playing fields or outside areas will move immediately to the Gym
6. Teachers will inform Reception by email of any students missing or changes since registration
7. All support staff will return immediately to their base rooms and close and lock doors. If their base is too distant
they will go to the nearest classroom and email their whereabouts to Reception
8. Reception will move to Student Services and log on to the computers there. ICT will divert the relevant external
lines to Student Services
9. If the signal is given during Break or lunchtime then students and staff will go to their next timetabled class and
the above procedure will be followed and registers taken.
The All Clear will be given by one 30 second sounding of the school bell.
Staff Roles
Headteacher’s PA to ensure that her office is locked and police called if necessary
Caretaking staff to lock the school’s front doors and entrances
Individual teachers/ TAs lock/close classroom door(s) and windows. Nearest adult to check exit doors.
Communication with parents
If necessary parents will be notified as soon as it is practical to do so via the school’s Call Parent system. Website to
be updated as soon as possible.
Parents will be told:
‘..the school is in a full lockdown situation. During this period the switchboard and entrances will be un‐manned,
external doors locked and nobody allowed in or out…’
Depending on the type and severity of the incident, parents may be asked NOT to collect their children from
school as it may put them and their child at risk
Students will not be released to parents during a lock down
Parents will be asked not to call school as this may tie up emergency lines
If the end of the day is extended due to the lock down, parents will be notified and will receive information
about the time and place students can be picked up from office staff or emergency services
A letter to parents will be sent home on the nearest possible day following any serious incident to inform
parents of context of lockdown and to encourage parents to reinforce with their children the importance of
following procedures in these very rare circumstances.
“How we do things here”: King Edward VI School Staff Handbook 2018-19 32