nationalbetaboardreportsummer2019

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Minutes of the National Beta Club Board of Directors Meeting October 18–19, 2018 The National Beta Club Board of Directors met October 18, 2018 at 10:15 AM in Nashville, Tennessee. Mr. Clarke Scott, Chair of the Board, called the meeting to order and welcomed everyone. The National Office was represented by Mr. Bobby Hart, Chief Operating Officer, and Laura Lewis, National Sponsor. Gwen Young was recognized as the Parliamentarian. Mitchell Parham was asked to give an inspiration. Mr. Scott, Chair of the Board, called the roll. All Board members were present except Mr. David Moore, Ohio. • Alabama • Arkansas • Florida • Georgia • Illinois • Indiana • Kentucky • Louisiana • Mississippi • Missouri • North Carolina • Ohio • Oklahoma • South Carolina • Tennessee • Texas • Virginia • West Virginia Mr. Zel Thomas Mr. Jerry Newton Mrs. Gwen Young Dr. Rita Carter Mr. Troy Hickey Dr. Mark Baker Ms. Donna Wear Dr. Keith Leger Mr. Stan Long Dr. Tim Hager Mr. Glenn Barger Mr. David Moore Mr. Dennis Campbell Dr. H. Kenneth Dinkins Mr. Mitchell Parham Mr. Mark Conley Mr. Clarke Scott Dr. Sabrina Runyon 4. A motion was made by Dr. Tim Hager and seconded by Mr. Stan Long to approve the minutes from the Board of Directors’ Meeting at the 2018 June Board Meeting in Savannah, Georgia. Motion carried 17 Yes/No 0. Mr. Clarke Scott informed the Board that Mr. Dan Foster would not be in attendance, but he would be available by phone for any questions. Gwen Young made the motion to enter into Executive Session and it was seconded by Zel Thomas. Motion carried 17 Yes/0 No. Bobby Hart and Laura Lewis were excused from the Executive Session. The Executive Session was adjourned at 11:00 AM. Mr. Troy Hickey recognized Bobby Hart to explain the recommendation for employee sick days. The change would apply to any employee that is employed for five years or longer and gives a notice to terminate employment. Employees would be given 25% of his/her daily pay for sick days. This policy would go into effect July 1, 2019.
The motion was made by Ms. Gwen Young and seconded by Dr. Sabrina Runyon to accept the new employee policy. The motion passed 14 Yes/3 No. Mr. Jerry Newton made a motion to approve all of the building updates for the amount of $37,500 and to have quotes from an architectural firm to update the front interior and lobby. Dr. Mark Baker seconded the motion. The motion passed 17 Yes/0 No Mr. Hart discussed the use of excess funds. (See handout attached) Excess funds from fiscal year July 1, 2017 through June 30, 2018 is $1.7 million. The audit will be finalized as soon as the CEO decision is completed. The excess expenditure will be approved at that time. Ms. Donna Wear made a motion to pay for junior and senior Leadership Representatives to summer Leadership Camp/Conference. Mr. Dennis Campbell seconded the motion. Motion passed 17 Yes/0 No Dr. Keith Leger made the motion to increase the top five scholarship amounts for scholarships and to no longer charge a fifteen dollar fee for processing the scholarship application. Dr. Tim Hager seconded the motion. The motion passed 17 Yes/0 No DR. KEITH LEGER MADE THE MOTION TO ACCEPT THE CHANGES TO POLICY CODE: 706 AS STATED AND IT WAS SECONDED BY DR. RITA CAR- TER. THE MOTION PASSED 17 YES/0 NO 1. The National Beta Club will pay the National Officers and National Leadership Representatives up to $1,500 reimbursement to attend the National Convention. The National Officers/Representatives must submit receipts for reimbursement for hotel, transportation and meals. 2. The National Beta Club will reimburse the National Officers up to $2,500 to attend state conventions. The National Officer must submit hotel and transportation receipts for reimbursement. A thirty-five dollar per diem per day will be paid for the officer and one chaperone. The National Officer must be accompanied by his/her Club Sponsor or the Club Sponsor’s designee with administrative approval when traveling to a state convention. Each National Officer may select one state convention as his/her official convention visit. A motion was made by Ms. Gwen Young to change Division I (grades 4-5) and Division II (grades 6-8) to Elementary (grades 4-5) and Junior (grades 6-8). Motion seconded by Dr. Tim Hager. The motion passed 17 Yes/0 No. Mr. Jerry Newton made the motion to add Apparel Design and Three Dimensional Design to senior competitions for the 2019-2020 convention year. It was seconded by Mr. Stan Long. The motion passed 17 Yes/0 No Dr. Mark Baker made the motion to secure an attorney at a cost of no more than $15,000 to evaluate The National Beta Club 501 C tax status. It was seconded by Mr. Zel Thomas. The motion passed 17 Yes/0 No Dr. Ken Dinkins made a motion to make Mr. Pat Stout a Board Member Emeritus. Patricia Stout will have her expenses paid to the National Convention in Oklahoma City to accept this award. It was seconded by Mr. Troy Hickey. The motion passed 17 Yes/0 No Motion was made by Ms. Donna Wear and seconded by Mr. Mark Conley to go into Executive Session at 1:45 PM. The Board meeting was adjourned at 3:45 PM for the day and will reconvene at 8:00 AM. 5.
Page 2 and 3: In Memory Of Ohio Board Chair 16 ye
Page 4 and 5: Executive Committee Agenda Friday,
Page 8 and 9: The National Beta Club Board of Dir
Page 10 and 11: RECOMMENDATION OF INTERIM CEO AND P
Page 12 and 13: Minutes of the National Beta Club B
Page 14 and 15: 12.
Page 16 and 17: 14.
Page 18 and 19: Beta Creed As a member of National
Page 20 and 21: Inclusion Statement SECTION 2. STUD
Page 22 and 23: Logo & Branding Letterhead National
Page 24 and 25: 3.12. MATERNITY/PATERNITY LEAVE Mat
Page 27 and 28: Administrative 25.
Page 29 and 30: Mr. Troy Hickey, Lesa Phone: 618.54
Page 31 and 32: Mr. Mitchell Parham, Beverly Cell:
Page 33 and 34: Council Chair Years & Chair Rotatio
Page 35 and 36: National BEta Staff Amy Luttrell Na
Page 37 and 38: DIRECTOR OF CONVENTION Laura Lewis
Page 39 and 40: Constitution Changes CHANGES PROPOS
Page 41 and 42: NATIONAL CONVENTION--- NATIONAL STU
Page 43 and 44: 2019-2020 Goals & Changes CONVENTIO
Page 45 and 46: Senior Members Total Alabama 1,597
Page 47 and 48: 2018-2019 Leadership Summits State
Page 49 and 50: 113 SENIOR BETA MEMBERS REGISTERED
Page 51 and 52: Finance 49.
Page 53 and 54: 51.
Page 55 and 56: Investment Accounts 53.
Page 57 and 58:
55.
Page 59 and 60:
57.
Page 61 and 62:
Membership 59.
Page 63 and 64:
JULY AUGUST SEPTEMBER OCTOBER NOVEM
Page 65 and 66:
FOUNDER’S DAY NATIONAL BETA DECAL
Page 67 and 68:
Convention Sales 65.
Page 69 and 70:
Production 67.
Page 72 and 73:
Sales & Marketing 70.
Page 74 and 75:
Planning 1. 3. 2. THE BREAK DOWN Ea
Page 76 and 77:
74. A Year of Change & Restructurin
Page 78 and 79:
State Marketeer Award ARKANSAS SR M
Page 80 and 81:
SALES INITIATIVES & MATERIAL DEVELO
Page 82 and 83:
Scholarship The National Beta Schol
Page 84 and 85:
82. Technology
Page 86 and 87:
SCHOLARSHIP The most impactful chan
Page 88 and 89:
STRATEGIC INITIATIVES: continued CE
Page 90 and 91:
Mobile App Version 1 Version 1 targ
Page 92 and 93:
90.
Page 94:
92.
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