Media Accreditation - WBR 2024

2024 Media Accreditation
Hello,
Thank you for taking the time to investigate the media accreditation process for the Weston
Beach Race 2024. We would love for you to join us on the beach.
Date: 11 th – 13 th October
Press Day: 10 th October Please read full T&C
Media Accreditation Terms & Conditions for Weston Beach Race 2024
This document ("Agreement") constitutes the legally binding terms and conditions ("Terms
& Conditions") governing media accreditation for the Weston Beach Race 2024 ("Event"). By
applying for a media pass and subsequently receiving such pass from RHL Activities Ltd
("Organiser"), you hereby acknowledge and fully accept these Terms & Conditions. It is
imperative that you carefully review this Agreement prior to applying for media
accreditation.
Eligibility:
1. Media pass applications are exclusively open to individuals who are age 18 years or
above.
2. It is a mandatory requirement for media pass applicants to possess valid Public
Liability Insurance, providing coverage of no less than £5 million.
3. Applicants are required to provide a valid DBS check as a mandatory requirement for
obtaining a media pass.
4. Eligible applicants must be employed by a recognized media outlet, publication,
magazine, company (whether online or printed), or an associated brand/company to
the beach race.
Terms & Conditions – If Accepted:
1. The media pass issued to successful applicants shall enable access solely on the
dates of the Event: the 11 th ,12 th and 13 th October
2. Holders of the media pass are granted access to the designated on-site media centre
throughout the duration of the Event on the above dates.
3. Please note that attendance at Press Day is by invitation only, and possession of a
media pass does not automatically guarantee admittance. An invitation to Press Day
may be extended separately after the approval of your media pass application.
4. The media pass must be always worn visibly and prominently during the Event.
5. To validate the media pass, it is obligatory for pass holders to collect a bib from the
media centre upon arrival.
6. Pass holders are required to sign in at the media centre each day they are present at
the Event.
7. Allocation of appropriate Media/Track Bibs/Vests will be contingent upon your
arrival at the Event venue, subject to the presentation of a valid media pass and the
payment of a refundable deposit of £10.00.

2024 Media Accreditation
8. The possession of a media pass does not grant exemption from local laws and
regulations, and all pass holders are expected to fully comply with all local laws.
9. RHL Activities Ltd retains sole ownership of the event's copyright. By applying for
media accreditation, you hereby acknowledge and affirm your commitment to
complying with the parameters outlined in the relevant pass. Any breach thereof
may result in legal action being pursued by RHL Activities Ltd.
10. The designated holder of the Media Pass unequivocally waives all rights and titles to
any legal claims arising from accidents or damages incurred during their presence at
the Event.
11. By accepting a media pass, you expressly agree to provide any photographs taken
during the Event weekend to RHL Activities Ltd upon request, at no cost.
12. The holder of the Media Pass agrees to wholeheartedly abide by the rules,
conditions, and limitations imposed by RHL Activities Ltd to ensure the smooth and
safe execution of the Event.
13. It is essential for the holder of the Media Pass to recognize that certain participants
in the Event are protected under the Vulnerable Persons Act 2004. Consequently,
utmost care must be exercised while filming and undertaking photography activities
during the Event to ensure compliance with the Act.
14. RHL Activities Ltd reserves the right to revoke a media pass at any point, either prior
to or during the Event, without any prior notice or requirement or explanation.
15. For the sake of safety, it is mandatory that appropriate footwear is always worn
while on the Track. Flip-flops and sandals are strictly prohibited.
Filming Rights:
1. Filming rights pertaining to the Weston Beach Race are exclusively retained by RHL
Activities.
2. Copyright approval for video clip publication in video format (MP4) can be obtained
by submitting the video to media@rhlactivities.com.
3. Drone Filming: Authorization must be explicitly granted by RHL Activities Ltd, after
the submission of appropriate insurance documents, risk assessment reports, pilot
licenses, and aviation authorizations.
4. In all social media videos related to the Event, kindly tag @westonbeachrace &
@rhlactivities for proper identification and acknowledgement.
Track Access: Access to the track during the Weston Beach Race is strictly regulated in
accordance with event Health and Safety Regulations. These measures are implemented to
safeguard the well-being and security of all involved parties.
Acceptance: These comprehensive Terms & Conditions, which constitute an integral part of
the Media Accreditation application, signify your unwavering acceptance of the conditions
outlined herein. Receipt of a media pass from RHL Activities Ltd serves as conclusive
evidence of your agreement to comply with these Terms & Conditions.
Kindly retain a copy of this Agreement for your personal records.