2024 - WBR - RHL Regulations

2024 Weston Beach Race 

THE EVENT 

RHL ACTIVITIES | WWW.RHLACTIVITIES.COM

11 – 13 OCTOBER 2024 

Table of Contents 

INTRODUCTION 5 

ANNOUNCEMENT 5 

JURISDICTION 5 

INSCRIPTIONS 5 

ELIGIBILITY 5 

IMPORTANT DATES AND TIMES 5 

VENUE ADDRESS 5 

EVENT ENTRY AND EXIT POINTS – WHAT 3 WORDS 6 

ORGANISERS AND ADMINISTRATION 7 

ORGANISERS 7 

GOVERNING BODY 7 

COMPETITOR ENTRY AND COMPETITOR ADMINISTRATION 7 

RACE TIMING AND TRANSPONDERS 7 

ONSITE VILLAGES AND HOSPITALITY 7 

MARKETING AND MEDIA 7 

PROGRAMME OF EVENTS 8 

WEDNESDAY 8 

THURSDAY 8 

FRIDAY 8 

SATURDAY 8 

SUNDAY 8 

EVENT ENTERTAINMENT 8 

ENTRY INFORMATION – ELIGIBILITY 9 

ADULT CLASSES 9 

Solo Under 40*# 9 

Solo Over 40* 9 

Vintage*# 9 

Solo Quad* 9 

Two Man Quad 9 

4 x 4 Quad 9 

Side Cars 9 

YOUTH CLASSES 9 

65cc 9 

85cc Small Wheel 9 

85cc Big Wheel 9 

125cc*# 9 

250cc*# 9 

FIM SAND RACES WORLD CUP 9 

AGE ELIGIBILITY CALCULATION 10 

ENTRY INFORMATION – FEES 11 

ADULT CLASSES 11 

YOUTH CLASSES 11 

LAST CHANCE ENTRY 11 

DEFINITION OF RECEIPT OF ENTRY APPLICATION FOR PROCESSING 11 

ADMINISTRATION CHARGES 11 

WITHDRAWAL – EXPIRY 12 

RIDER ENTRY – FORFEIT OF APPLICATION 12 

ENTRY INFORMATION – PASS ALLOCATION 13 

ALL TWO WHEEL CLASSES 13 

WESTON BEACH RACE REGULATIONS 2024 Page 1 of 45


ALL THREE/FOUR WHEEL CLASSES - MOTORBIKES 13 

VALIDITY OF PASSES 13 

LOST AND TAMPERED PASSES 13 

PASS RESPONSIBILITY 13 

PRIZE POTS 14 

TROPHIES - ADULT CLASS 14 

TROPHIES – YOUTH CLASS 14 


OFFICIAL RESULTS 14 

PRESENTATIONS 14 

TROPHIES NOT COLLECTED AT PRESENTATION 14 

PRIZE MONEY - ADULT CLASSES 15 

PRIZE MONEY – PAYMENT 15 

FREE ENTRY 15 


COMPETITOR ENTRY PROCESS 16 

ONLINE ENTRIES 16 

COMPETITOR PROFILE 16 

APPLICATION 16 

APPLICATION PROCESSING 17 

COMPETITOR ENTRY - TRANSFER 18 

LICENCES 19 

ACCEPTED 19 

START PERMISSION – EUROPEAN AND INTERNATIONAL COMPETITORS 19 

DAY LICENCES 19 

TRANSPONDERS 20 

OWN TRANSPONDER 20 

TRANSPONDER HIRE 20 

TRANSPONDER HIRE FEE 20 

TRANSPONDER DEPOSITS 20 

HIRED TRANSPONDER COLLECTION 20 

RACE NUMBERS 21 

COMPETITOR NUMBERS 21 

SEEDED 21 

PARC FERME 22 

PLACEMENT ALLOCATION 22 

PROCESS 22 

DUAL RACE ENTRY 22 

BRITISH CHAMPIONSHIP COMPETITORS 23 

ENVIRONMENTAL AND TECHNICAL CONTROL SYSTEM 24 

ENVRIONMENTAL AND TECHNICAL CONTROL DOCUMENT 24 

PROCESS 24 

CONTROL POINT 1 24 

ENVIRONMENTAL - Environmental Mat 25 

ENVIRONMENTAL - Goggles 25 

SAFETY - Helmets 25 

SAFETY - Boots 25 

SAFETY - Body Armour 25 

SAFETY - Gloves 25 





Machine 26 

Competor Numbers 26 

Chain Guards And Cut Outs 26 

Lamps And Side Stands 26 

Sound Tesng 26 

PITS 27 

LOCATION 27 

LAYOUT 27 

ACCESS 27 

PIT LANE 27 

PITS SET UP 28 

TEMPORARY STRUCTURES 28 

SPEED LIMIT 28 

SIGNAL AREA 28 

ENVIRONMENTAL COMPLIANCE OFFICERS 28 

ENVIRONMENTAL – REFUELING 29 

SAFETY 29 

ZERO TOLERANCE 29 

MOTORSPORT IS DANGEROUS 29 

RACE COURSE 30 

OVERVIEW 30 

COURSE - YOUTH 30 

COURSE - VINTAGE 30 

COURSE - ADULT SOLO – QUAD - SIDECAR 30 

RACING - OVERVIEW 31 

COMPETITOR BRIEFING 31 

PARC FERME 31 

START GATE 31 

STARTING THE RACE 31 

CLASSIFICATION OF A FINISHER 31 

REGULATIONS 32 

RACE CREW 32 

YOUTH RACES – 65/85 CLASES 32 

NOISE BOARDS 32 

RACING - FLAGS 33 

YELLOW 33 

RED 33 

BLACK 33 

WHITE 33 

RED & WHITE - MEDICAL 33 

ROLE OF FLAG MARSHAL/OFFICIAL 33 

RACING – BEACH RECOVERY 34 

MECHANICAL BREAKDOWN 34 

RIDER INCIDENT 34 

MACHINE RETRIEVAL 34 

ELECTRONIC TIMEKEEPING 35 

TIMING 35 

TEST LOOP 35 

SPLIT SECTOR TIMING 35 

TIMING SCREEN 35 



LIVE TIMING 36 

MEDICAL 37 

EXEMPTION DATE 37 

MEDICAL EXEMPTION ADMINISTRATION 37 

MEDICAL TEAM 37 

MEDICAL AREA 37 

MEDICAL TREATMENT – ON SITE 38 

CONCUSSION 38 

RULE INFRACTIONS 39 

DISQUALIFICATION 39 

REPORTING OF ABOVE INFRACTIONS 39 

PHOTOGRAPHY & VIDEO 39 

STATEMENT OF FACT 39 

ENVIRONMENTAL 41 

OUR GREEN POLICIES 41 

NATURAL ENGLAND 41 

SAND MOVEMENT & REGENERATION 41 

WASTE GENERATED AT THE EVENT 41 

ENVIRONMENTAL MATS 42 

TEAR OFFS 42 

CABLE TIES 42 

IMPACT AND SUSTAINABILITY 42 

SUSTAINABILITY - EDUCATION 42 

ENVIRONMENTAL – LITTLE THINGS MAKE A BIG DIFFERENCE 43 

TOILETS PROVIDED 43 

WASTE UNITS AND LITTER 43 

CAMPING VILLAGES 43 

REUSEABLE AND BIO DEGRADEABLE CUPS 43 

ONLY USE WHAT YOU NEED 43 

SINGLE USE PLASTIC 43 

BIODEGRADEABLE WIPES 43 

WATER 44 

SOUND 44 

ARTIFICIAL LIGHT 44 

COMPETITORS 44 

SECURITY 45 

SECURITY 45 

PERIMETER FENCING 45 

ZERO TOLERANCE 45 



INTRODUCTION 

ANNOUNCEMENT 

The Weston Beach Race is a World Renowned Internaonal Endurance Beach Cross, lasng between 

1 and 3 hours, dependent upon class. The track is made up of a series of man made obstacles, 

covering an average of 6km built on the beach of Weston-super-Mare, where it has been hosted for 

40 years. 

JURISDICTION 

An Endurance Beach Cross held under the Naonal Sporng Code of the Auto Cycle Union, ACU 

Handbook 2024, the Supplementary Regulaons and Terms and Condions of RHL Acvies Ltd 

INSCRIPTIONS 

Auto Cycle Union - ACU 

Federaon of Internaonal Motorsport - FIM 

European Motorcycle Union - FIME 

ELIGIBILITY 

All Classes are open to any eligible Competor holding a current licence issued by the following 

bodies: 

‣ Auto Cycle Union - ACU 

‣ Scosh Auto Cycle Union - SACU 

‣ Naonal or Internaonal - FIM * FMN/FIME 

*Issued with a Start permission 

Copies of Start Permission documents issued by the countries naonal federaon (FMN) 

must be submited to organiser as part of applicaon 

‣ An Auto Cycle Union Day Licence may be purchased during applicaon for UK domiciled 

applicaons. These Day Licences are non refundable 

IMPORTANT DATES AND TIMES 

Event Date Friday 11 th October 2024 09.00 – 17.00 

Saturday 12 th October 2024 08.00 – 17.30 

Sunday 13 th October 2024 08.00 – 17.30 

VENUE ADDRESS 

Weston Beach Front - Weston-super-Mare - BS23 1AL 



EVENT ENTRY AND EXIT POINTS – WHAT 3 WORDS 

Gate 1 Royal Sands - Medical Access Only 

NO ACCESS TO PUBLIC OR COMPETITORS 

CHAIN.THINGS.TROUT 

htps://what3words.com/chain.things.trout 

Gate 2 Event Control - Contractors/Marshals/Personnel 

NO ACCESS TO PUBLIC OR COMPETITORS 

ALONG.FLAMES.SHELL 

htps://what3words.com/along.flames.shell 

Gate 3 Camping Exit - Motorhomes and Spectators 

DANGEROUSLY.FOLDS.STRONG 

htps://what3words.com/dangerously.folds.strong 

Gate 4 Tropicana - Main Entrance, Competor Registraon, 

Camping Entrance 

WINDY.JUMPY.PUFF 

htps://what3words.com/windy.jumpy.puff 



ORGANISERS AND ADMINISTRATION 

ORGANISERS 

RHL Acvies Ltd 

Email: info@rhlacvies.com 

The Bryn Garage 

Penpergwm 

www: rhlacvies.com 

Abergavenny 

Monmouthshire NP7 9AT Tel: 01873 840640 

GOVERNING BODY 

Auto Cycle Union Ltd (ACU) 

Email: admin@acu.org.uk 

ACU House 

Wood Street 

Rugby 

England CV21 2YX Tel: 01788 566400 

COMPETITOR ENTRY AND COMPETITOR ADMINISTRATION 

RHL Acvies Ltd - Competor Entry Email: rider@rhlacvies.com 

RHL Acvies Ltd - Race Secretary Email: secretary@rhlacvies.com 

RACE TIMING AND TRANSPONDERS 

HS Sports Ltd 

Email: westonbeach@hssports.co.uk 

Kinec House 

Varey Road 

www: www.transponderhire.co.uk 

Congleton 

Cheshire CW12 1UW Tel: 01260 275708 

ONSITE VILLAGES AND HOSPITALITY 

Premier Camping 

VIP Hospitality 

Email: events@rhlacvies.com 

Email: events@rhlacvies.com 

MARKETING AND MEDIA 

RHL Acvies Ltd - Social Media and Press Email: media@rhlacvies.com 



PROGRAMME OF EVENTS 

WEDNESDAY 

Schools and Educaon 

Corporate 

College and Educaon 

THURSDAY 

Rider Training Days 10.00 – 12.00 

What about School and work 

Press Day 12.00 – 15.00 

FRIDAY 

Technical Control 08.00 – 18.00 

SXS Technical Control 08.00 – 11.00 

SXS Race One 13.00 – 13.45 

SXS Race Two 16.00 – 16.45 

SXS Informaon provisional and subject to separate regulaons 

SATURDAY 

125/250 09.00 – 10.30* 

Vintage 11.00 – 12.30* 

Quads & Sidecar 13.00 – 16.00* 

Podium 15.45 – 16.00 

Hillbilly Evening Show 16.30 – 18.00 

SUNDAY 

65cc 09.00 – 10.15 

85cc 10.45 – 12.15 

Adult Solos 13.00 – 16.00* 

Podium 16.15 – 16.30 

*Those riders contesng the FIM World Beach Race Championship must ensure they read FIM Regulaons in 

conjuncon with event regulaons. 

EVENT ENTERTAINMENT 

Dirt Bike Show - 

Hillbilly Evening 

Childrens Rides 

Exhibitors 

Demonstraons 

Trade Village 

All event entertainment will be updated on the RHL website: htps://rhlacvies.com 



ENTRY INFORMATION – ELIGIBILITY 

ADULT CLASSES 

Maximum Starters Age Capacity 

Solo Under 40*# 

15 – 39* Upto 1000cc 

1002 

Over 250cc 

Solo Over 40* 40 – 70* 

Over 250cc 

Vintage*## 200 15 – 70* 

Solo Quad* 

Two Man Quad 

500 15 – 70* 

Upto 

510cc 

Upto 500cc 

Upto 

850cc 

Upto 500cc 

Upto 850cc 

4 x 4 Quad Upto 500cc 

Upto 1000cc 

2 or 4 Stroke (MX 

SR2.2) 

2 Stroke 

4 Stroke (ESR 5) 

Steel Frame 

Single Shock Absorber 

2 Stroke 

4 Stroke 

2 Stroke 

4 Stroke 

2 Stroke 

4 Stroke 

Side Cars 

YOUTH CLASSES 

Upto 750cc 

Upto 1000cc 

Maximum Starters Age Capacity 

2 Stroke 

4 Stroke 

65cc 150 7 – 10 years 

Upto 65cc 

Upto 110cc 

2 Stroke 

4 Stroke 

85cc Small Wheel 200 

85cc Big Wheel 

125cc*# 

200 

250cc*# 

FIM SAND RACES WORLD CUP 

9 – 12 years Upto 85cc 

Upto 150cc 

Upto 85cc 

11 – 14 years 

Upto 150cc 

13 – 17 years Upto 125cc 

14 – 17 years 

Upto 125cc 

Upto 250cc 

2 Stroke 

4 Stroke 

2 Stroke 

4 Stroke 

2 Stroke 

2 Stroke 

4 Stroke 

**Competors within these classes who hold a FIM Licence will automacally be addionally 

scored within the FIM Sand Races World Cup. 

# Female Competors who hold a FIM Licence will automacally be addionally scored 

within all the FIM Sand Races World Cup both separately and inclusively 

FIM Sand Races World Cup Regulaons: htps://rhlacvies.com/fim-sand-races-world-cup 

htps://bit.ly/FIMSandRacesWorldCup 



AGE ELIGIBILITY CALCULATION 

The age is at the 1 st January 2024 

Competors over the age of 70 at the 1 st January 2024 have to have approval from the Auto Cycle 

Union (ACU) 

TRIKES 

These are not allowed. 



ENTRY INFORMATION – FEES 

ADULT CLASSES 

WILL BE IN PROGRAMME 

Class 

Midnight Midnight Midnight Midnight Midnight 

31.01.24 30.04.24 30.06.24 15.09.24 09.10.24 

Solo – Under 40’s 145.00 165.00 175.00 185.00 200.00 

Solo – Over 40’s 145.00 165.00 175.00 185.00 200.00 

Vintage 129.00 149.00 159.00 169.00 185.00 

Quad Solo 145.00 165.00 175.00 185.00 200.00 

Quad 4x4 145.00 165.00 175.00 185.00 200.00 

2Man 190.00 210.00 220.00 230.00 245.00 

Sidecar 190.00 210.00 220.00 230.00 245.00 

YOUTH CLASSES 

WILL BE IN PROGRAMME 

Class 

Midnight Midnight Midnight Midnight Midnight 

31.01.24 30.04.24 30.06.24 15.09.24 09.10.24 

Youth 65 119.00 139.00 149.00 159.00 165.00 

Youth 85 SW/BW 119.00 139.00 149.00 159.00 165.00 

Youth 125/250 119.00 139.00 149.00 159.00 165.00 

Competitor entries received after midnight of the 15 th September 2024, will not appear in the Official 

Race Program 

LAST CHANCE ENTRY 

Friday 11 th October 2024 – 09.00am – 16.00pm at Competor Registraon, subject to space 

availability. 

Any entrant who turns up on the Friday to complete an in person applicaon will incur an addional 

fee of £50.00 on top of the latest entry fee stated above. Applicaon subject to spaces available. 

DEFINITION OF RECEIPT OF ENTRY APPLICATION FOR PROCESSING 

‣ Electronic applicaon received 

‣ Payment received in full 

ADMINISTRATION CHARGES 

An administraon charge of £25.00 plus VAT will be due and payable by an applicant, in the following 

cases: 

‣ Amendment of Side Car Passenger 

‣ Amendment of secondary Competor for 2 Man Quad 

Deadline for any amendments are midnight of the 15 th September 2024 aer which any further 

amendments will have to be dealt with on the Friday of registraon at the event site. 



WITHDRAWAL – EXPIRY 

‣ Entrants wishing to withdraw applicaon prior to 30 th June 2024 forfeit 50% of the entry 

fee 

‣ Day Licences are non refundable 

‣ Entry fees are non refundable aer the 30 th June 2024, except under medical exemption 

‣ Entry fees are non transferrable 

‣ Entry applicaons are non transferrable 

RIDER ENTRY – FORFEIT OF APPLICATION 

‣ Incomplete/inaccurate entry applicaons – no response from applicant within required 

me will incur addional fees, as per the fee applicable at the me of response to queries. 

‣ Online entry system automacally expires applicaons that have been marked with Error. 

‣ Riders must ensure any errors nofied to them on their applicaon through our rider Entry 

system are recfied within the payment period of their applicaon and the me limit set 

out in the Error noficaon. Failure to do this will result in the applicaon going into 

payment error, as the system will recognise an open applicaon that does not meet the 

current entry fee. 

‣ Riders who recfy errors in a different entry fee period, will not be able to proceed with 

their applicaon unl the difference in the increased fee is paid. 

‣ Riders who enter within 3 days of a current entry fee change date will have 72 hours from 

the date of noficaon of any errors to recfy, aer which they will become subject to the 

increased entry fee, relevant to the period in which the applicaon is corrected. 

‣ Riders who are notified of Pending Forfeiture of Entry – through non compliance must adhere to 

the deadline notified within the notification sent to them, to avoid forfeiting the entry fee. 

‣ Forfeiture of Entry Fee through non compliance is 50% of the entry fee up to midnight of the 30 th 

June 2024 and 100% of the entry fee from the 1 st July 2024. 

‣ Day Licences are non refundable. 



ENTRY INFORMATION – PASS ALLOCATION 

ALL TWO WHEEL CLASSES 

‣ 1 Competor Pass 

‣ 2 Mechanic Pass 

ALL THREE/FOUR WHEEL CLASSES - MOTORBIKES 

‣ 1 Competor Pass 

‣ 1 Addional Competor Pass 

‣ 2 Mechanic Pass 

- 2 Man/Sidecar only 

VALIDITY OF PASSES 

The Competor and Mechanic Passes will allow you access to the event site all weekend. 

Only persons in possession of a valid Mechanic Pass may enter into the restricted Pits Area and only 

for the race in which their Mechanic Pass idenfies them for. 

No persons with a Mechanics band on, under the age of 18 is allowed into the Pits Area, regardless if 

they are wearing a Mechanic Pass. 

It is the Competors responsibility to ensure the Mechanic Pass is ulised in the appropriate manner. 

LOST AND TAMPERED PASSES 

Competor and Mechanic Passes are not replaceable. 

Event entry passes can be purchased to gain access to the Event site, in the case of lost Competor 

and Mechanic Passes. 

Replacement Mechanic Passes cannot be purchased, only event passes 

PASS RESPONSIBILITY 

RHL cannot be held responsible for any lost Competor or Mechanic Passes. You are advised to keep 

these passes safe. It is the responsibility of the person receiving the Pass/Passes to ensure their safety. 

Competors/Parents/Guardians who carry out the Competor Registraon process are urged to 

ensure they are given the correct passes at the me of Competor Registraon at the event site, as 

mistakes cannot be recfied once you have le the Competor Registraon window that you were 

processed at. 

Mechanic Passes must be affixed securely to the wrist. Any Pass not appropriately fixed, will be affixed 

correctly by our Security Team 

Misuse of Competor and or Mechanic Passes will automacally render the Competor disqualified 

from racing and any passes deemed to be misused/affixed confiscated. 



PRIZE POTS 

TROPHIES - ADULT CLASS 

Class 1 st 2 nd 3rd 

2 Wheel - Solo Overall ✓ ✓ ✓ 

2 Wheel – Solo Over 40 ✓ ✓ ✓ 

2 Wheel – Solo Lady*FIR ✓ ✓ ✓ 

2 Wheel – Solo Vintage ✓ ✓ ✓ 

4 Wheel – Solo Quad ✓ ✓ ✓ 

4 Wheel – Two Man Quad ✓ ✓ ✓ 

4 Wheel – 4 x 4 Quad ✓ ✓ ✓ 

Sidecar – ✓ ✓ ✓ 

TROPHIES – YOUTH CLASS 

Class 1 st 2 nd 3rd 

65cc ✓ ✓ ✓ 

85SW ✓ ✓ ✓ 

85BW ✓ ✓ ✓ 

125cc ✓ ✓ ✓ 

250cc ✓ ✓ ✓ 

FIM SAND RACES WORLD CUP 

Those riders eligible to score within this World Cup, please see FIM Sand Races World Cup 

regulaons for prize pot: htps://bit.ly/FIMSandRacesWorldCup 

OFFICIAL RESULTS 

‣ Published Results will be classified as final aer 30 minutes from me of finish of race 

‣ Trophy presentaons will be carried out on the Weekend, based on the Published Results 

The results will be subject to photographic, video and ming invesgaons. 

PRESENTATIONS 

Saturday 

Sunday 

30 min aer finish of last race of the day 

30 min aer finish of last race of the day 

TROPHIES NOT COLLECTED AT PRESENTATION 

All Trophies not collected during the event weekend will be taken back to the RHL Acvies Ltd offices, 

where they can be collected in person. 

Any competor wishing to have a Trophy posted to them, will do so at their own expense, with 

payment of the postage and packing fee, payable in advance to RHL Acvies Ltd 



PRIZE MONEY - ADULT CLASSES 

POSITION OVERALL 

QUAD 

SIDE CARS OVERALL 

SOLOS 

1 ST £600.00 £200.00 £1,500.00 

2 ND £350.00 £150.00 £1,000.00 

3 RD £250.00 £100.00 £750.00 

4 TH £150.00 £300.00 

5 TH £100.00 £200.00 

6 TH £80.00 £175.00 

7 TH £70.00 £160.00 

8 TH £60.00 £150.00 

9 TH £50.00 £140.00 

10 TH £40.00 £130.00 

PRIZE MONEY – PAYMENT 

‣ All Prize money will be paid directly to the paypal account used when paying for your online 

entry 

‣ 2 Man and Side Car Prize money will be paid in full to the paypal account used when paying 

for your online entry 

In the event RHL does not hold paypal informaon, the RHL accounts team will email you direct 

requesng bank account details 

All prize money will be paid within 14 days of all relevant bank/paypal details being received/held by 

RHL Accounts Office 

FREE ENTRY 

Solo Adult overall winner will be eligible for a free entry for 2025, if entered prior to the 30 th June 2025 

FIM SAND RACES WORLD CUP PRIZE MONEY 

Those riders eligible to score within this World Cup, please see FIM Sand Races World Cup 

regulaons for prize pot: htps://bit.ly/FIMSandRacesWorldCup 



COMPETITOR ENTRY PROCESS 

ONLINE ENTRIES 

All entries are through the online entry system at RHL Acvies Ltd, link below 

htps://rhlacvies.com/events/weston-beach-race-2024#home 

You will have ten minutes to complete your entry from beginning to payment, so ensure you have 

checked your Competor account and it is all up to date, prior to commencing applicaon. 

COMPETITOR PROFILE 

To ensure a smooth entry process we would advise you carry out the following steps, prior to 

applicaon: 

1. Create an/Update your RHL account, making sure the following is up to date and correct: 

‣ Name (This name must be the exact name displayed on your ACU Licence, if you have 

one. 

‣ In the case of youth Competors, the account name is to be in the name of the 

Competor, not the parent/appropriate adult. 

‣ Address 

‣ Date of Birth 

‣ Photo – This must be a passport style photo, with no hat and must clearly show your 

face. Glasses are acceptable if you permanently wear glasses, no Sunglasses please. 

Plain background for photo. 

‣ Ensure the photo is of yourself and not of someone else. 

‣ Your account is unique to you and cannot be used for mulple applicaons within the 

same household/family/friend unit. 

APPLICATION 

Once you are ready to complete your applicaon, please go to the RHL online entry system as shown 

above: 

You will have a maximum of ten minutes to complete the applicaon from start to finish aer which 

the applicaon will me out and you will have to start the process over again. 

‣ The online entry system is a click through process. 

‣ The classes shown for you to enter will be the classes you are eligible for based on your age 

and or machine. 

‣ The fields will automacally populate with name, address, telephone number, date of birth, 

transponder (if you have entered a transponder number in your profile). 



‣ You will select a Competor number. This is not a confirmed number unl your applicaon is 

processed and you receive an Electronic Welcome pack from the Competor Administraon 

Team confirming all the details contained within your applicaon. 

Competors who submit incorrect/incomplete applicaons may lose their chosen number. 

‣ Competors who do not have a Transponder will be able to hire a Transponder through our 

Timing partner and this will be nofied to you, upon receipt of your applicaon for processing 

by our Competor Administraon Team. 

‣ You will be asked if you have an ACU licence. Competors who declare their ACU Licence 

number must ensure the Licence is valid and for the correct discipline. 

‣ All ACU declared licences are validated through the ACU Sport 80 portal. 

‣ If you do not have an ACU licence, indicate this through the online system and a request for a 

day licence will be automacally contained within your applicaon. 

‣ Non UK applicants who purchase a Day Licence will automacally receive a refund, pending 

receipt of their appropriate Start Permission from their countries Federaon. 

‣ Bike informaon – This plays a vital part within the event and speeds up the Technical Control 

process when you are on site. 

‣ In the case of Youth Competors - parents/appropriate adult please ensure you do not 

overwrite the already populated name with your own name, when it shows the entry name. 

The parent/appropriate adult you will enter their name further on during the applicaon, 

which will be clearly idenfiable. 

‣ Sponsors – Maximum of 35 characters to include spaces. 

‣ Payment portal is through Paypal, you do not have to have a Paypal account, but can login to 

Paypal as a guest. 

‣ RHL have agreed with Paypal, for those who hold a Paypal account and are eligible with Paypal, 

can choose the Paypal – Pay in instalments opon. This is controlled through Paypal and RHL 

have no jurisdicon over who is eligible for the instalment opon, RHL have just agreed to the 

payment terms from a receipt perspecve. 

APPLICATION PROCESSING 

Upon receipt of your online applicaon by our Administraon Team, the applicaon will be processed 

as follows: 

1. Payment verificaon - Accounts team will verify the payment made and update the 

system to allocate a pending space, which will put the applicaon into processing. 

2. Transponder 

3. Licence 

4. Photo 

At each of the steps from 2 – 4 our system will send an automated email, nofying you of any errors 

and will nofy you in the order above, so for example 



Applicaon has Transponder error - Transponder Error Email will be issued and your 

Entry will show it has an error on your account. 

Transponder error is corrected by the applicant through noficaon to the RHL Administraon Team 

of a Transponder number of Hire of a Transponder through our Timing Partner. Applicaon goes back 

into processing, for the next stage. 

If the next stage has an error, the same process will be repeated as above, but with a different error 

email sent through the online system. 

Once your applicaon has been completely verified by our Competor Administraon Team, you will 

be issued with a Parc Ferme posion, the race number requested confirmed and a Welcome Pack 

emailed out to yourself and your online account will show the applicaon as Complete. 

Applicaons once completed by the entrant cannot be updated with missing informaon, they can 

only be updated by the RHL Competor Administraon Team. 

COMPETITOR ENTRY - TRANSFER 

Competor entries are non transferrable to a person or against a future applicaon. 

Withdrawal of Entry can be done, as stated under the secon stated WITHDRAWAL – EXPIRY. 

Withdrawal of Entry on medical grounds – please see Medical Exempon. 



LICENCES 

ACCEPTED 

All classes are open to any eligible Competitor holding a current Licence issued by the following 

bodies: 

‣ Auto Cycle Union (ACU) 

‣ Scosh Auto Cycle Union (SACU) 

National or International Licence issued by the following: 

‣ Naonal Motorcycle Federaon (FMN) 

‣ European Motorcycle Union (FIME) 

National or International Licence must be accompanied with a Start Permission 

Competitors who hold an ACU Licence, can manage their Licence, through the ACU Sport80 portal. 

Login for ACU Licence members: 

acu.sport80.com 

When renewing and asking about Club affiliation membership, you can select RHL as a 

Club, which will then give RHL access to verify your Licence and disciplines contained 

within this. 

START PERMISSION – EUROPEAN AND INTERNATIONAL COMPETITORS 

A Start Permission is an assurance from your Governing Body to the Race Governing Body (ACU) 

that you have the appropriate Licence and insurance to the level required by the FIM/ACU. 

Start Permissions can be obtained from your governing body, in the country in which you live. 

Start Permissions must be emailed to secretary@rhlactivities.com 

All Start Permissions must be submited within seven days of receipt of online applicaon Entries will 

not be processed unl the Start Permission has been accepted by the ACU. 

DAY LICENCES 

United Kingdom resident Competors can purchase a Day Licence during the online entry 

applicaon process at a cost of £20.00 through the online entry process. 

Day Licences can be purchased by all eligible Competitors. 

Competitors over the age of 70 will need clearance from the ACU 

RHL will notify the ACU of any Competitor over the age of 70 and the ACU will then correspond direct 

with the Competitor 

Day Licence non refundable and non transferrable. 

Electronic Day Licence lodged with the ACU. A Competitor may request a copy by email to 

secretary@rhlactivities.com 



TRANSPONDERS 

‣ You will need an electronic transponder ming device to compete. 

‣ Competors who do not have their own Transponders must hire within seven days of 

compleon of online entry application. 

‣ Online Entry applicaons will be automacally updated for parcipants who hire a 

transponder by our Timing Partner 

‣ Entry applicaons will automacally expire seven days aer commencement of processing if 

no transponder informaon is provided/updated by HS Sports in case of Hire 

‣ Mulple use Transponder – Competor must put Transponder on machine 1 hour aer 

compleng the first race the Transponder is being used in. Competor will gain access to 

the Parc Ferme under escort from RHL Technical Team. Please report to the RHL Event 

Control to arrange this. 

OWN TRANSPONDER 

‣ Competors can use their own Transponders if they are manufactured by AMB/MyLaps. 

‣ If a Competor wishes to use their own Transponder they must enter their 

Transponder number during the applicaon process 

‣ Mylaps MX AMCA transponder are not compable and cannot be used 

TRANSPONDER HIRE 

The Weston Beach Race Timing partner is: 

HS Sports 

Tel: 01260 275708 

Email: westonbeach@hssports.co.uk 

www.transponderhire.co.uk 

TRANSPONDER HIRE FEE 

‣ Hire Before Midnight 15 th September 2024 £45.00 

‣ Hire from 16 th September 2024 – 9 th October 2024 £50.00 

‣ Addional administraon charge for any Transponders hired over weekend £20.00 

TRANSPONDER DEPOSITS 

‣ Security Deposit of £150 secured against credit Card 

‣ THERE IS NO CASH SECURITY DEPOSIT FACILITY AT THE EVENT 

‣ Security deposit withdrawn from Credit Card upon safe return of Transponder 

‣ If Transponder not returned Security Deposit will be taken by Timing Company as payment for 

lost Transponder 

‣ Any Competor who fails to return a Transponder to the Timing Company will have their 

account with RHL suspended, unl the situaon is recfied. 

HIRED TRANSPONDER COLLECTION 

‣ Hired Transponders must be returned to the Timing Building as soon as Competors have 

completed their last race. 

‣ Upon return of Hired Transponder, the Timing Company will release the charge on the Credit 

Card used to secure the deposit 



RACE NUMBERS 

COMPETITOR NUMBERS 

Competor numbers can be selected by the competor during the online applicaon process. 

Competor numbers will be confirmed and shown on your Competor Profile Informaon which will 

be emailed out to all Competors as confirmaon of their entry. 

Competor numbers once allocated cannot be amended. 

Competor numbers must be clearly displayed on the FRONT NUMBER board and SIDE PANELS of the 

bike 

SEEDED 

SOLO - Top 100 Finishers - 2023 

QUAD - Top 25 Overall Finishers - 2023 

The above Competors will have their posion number automacally allocated to their Competor 

Profile for ulisaon in 2024. 

Seeded numbers secured unl midnight of the 30 th April 2024. 

Online entry system will release any Seeded number not ulised by the above date, without excepon. 



PARC FERME 

PLACEMENT ALLOCATION 

The Parc Ferme is split in to colour coded areas, which dictate the races. Each colour coded area is 

broken down into rows and when a Competor receives their Welcome Pack, their Confirmaon 

Document will clearly state their Area and Row, in which they will be required to place their machine. 

The Parc Ferme placements are allocated by our Competitor Administration Team. 

Spaces within the Parc Ferme are allocated in order of priority of receipt, along with experience and 

race history. 

The results from the previous year for the overall top 100 Competitors in the Solos and top 25 

Competitors in the Quads, will be allocated in order of application, with priority given to anyone who 

entered before 30 th April 2024. All applications thereafter will be allocated according to experience 

and race history. 

Parc Ferme placements, once issued cannot be amended. 

PROCESS 

The Parc Ferme is a sterile area where the Competor will park their machine directly aer being 

processed through the final stage of Technical Control. 

Competors will hand over their fully completed Environmental and Technical Control document to 

the Parc Ferme Team. 

Upon entering this secure area, Competor must ensure the following prior to placement of their 

machine in the Parc Ferme 

‣ A fully charged Transponder is affixed to their machine prior to entering the Parc Ferme 

‣ The machine is race ready 

‣ The machine is fuelled 

Once a Competor has put their machine into the Parc Ferme, they will not be able to enter unl the 

day of their racing. 

On the day of racing, Competitors will be permitted to enter the Parc Ferme circa 5 minutes prior to 

racing. 

DUAL RACE ENTRY 

A Competor who is compeng in two race disciplines and using one Transponder, must go to the 

Machine Technical Area, located in front of the Parc Ferme, one hour aer racing with the Transponder 

that they wish to affix to the second machine. The Competor will be escorted to the machine located 

in the Parc Ferme for them to affix the Transponder and will then be escorted out of the Park Ferme. 

Please ensure you have your secondary Competors pass with you to enable our team to verify your 

entry prior to entering the Parc Ferme 



BRITISH CHAMPIONSHIP COMPETITORS 

The 2024 Registered Brish Championship Competors who competed for the whole of the season 

will automacally be allocated front rows within the category they competed in for the Championship 

in the Parc Ferme. 



ENVIRONMENTAL AND TECHNICAL CONTROL SYSTEM 

ENVRIONMENTAL AND TECHNICAL CONTROL DOCUMENT 

An Environmental and Technical Control form will be issued to you at Registration on the Friday of 

the event, when you collect all your Competitor Passes. 

This document will contain the following information, for our Team to process during the 

Environmental and Technical Control process on the Friday of the event. 

‣ Race Number 

‣ Name 

‣ Class 

‣ Parc Ferme Place 

‣ Frame Number 

‣ Transponder Number 

This is the information that will be contained within your Competitor Welcome Pack, please ensure 

it is correct. 

It is the Competitors responsibility to ensure their equipment and machine go through Environmental 

and Technical Control on the Friday of the event. 

PROCESS 

Environmental and Technical Control is split into three sections: 

‣ Control Point 1 - 



Environmental Mat, Helmet, Boots, Body Armour, Goggles 

Transponders – This is for the collection of Hired Transponders only 

Machine 

To go through these check point areas, you must have your Competitor Pass and your Environmental 

and Technical Control Document, which you would have collected at Competitor Registration 

You must follow through the Control Points in order ensuring the RHL Team update your 

Environmental and Technical Control Document at each Control Point. Failure to do this will result 

in you having to go back to Control Point 1 and re-commence the whole process. 

If at the point you enter the Parc Ferme it is found your Environmental and Technical Control Card 

are not completed, this will be classified as invalid and you will not be allowed to put your machine 

in the Parc Ferme, until this is rectified. 

CONTROL POINT 1 

This is located at the Entrance to the Event Site, near to the Welcome/Competitor Registration 

Offices and will be clearly signposted. 

You will need to present the following for inspection/verification: 



ENVIRONMENTAL - Environmental Mat 

The Environmental Mat must be composed of an absorbent upper part and an impermeable lower 

part. It is compulsory to use an Environmental mat (or other effecve and approved system) to prevent 

sand and water contaminaon within the Pits/Work Area. 

The Environmental Mat is a compulsory part of the Competor Equipment and must be physically 

verified. You will not be able to pass through Control Point 1, if this is not presented at this area, for 

verificaon. 

ENVIRONMENTAL - Goggles 

These must be presented at Technical Control. 

PERMITTED 

The use of Tear Off lenses on goggles is NOT 

SAFETY - Helmets 

Your Helmet has to be physically inspected, which means a member of the RHL Technical Team will 

have to handle the Helmet. 

Helmets bearing the ACU Gold or Silver stamp, in good condion and properly fited must be worn by 

all Competors. 

You will be asked to place the Helmet on the table in front of a member of the Technical Inspector, for 

them to carry out inspecon of the Helmet. 

In line with the ACU Sporng Code any Helmet that fails Technical Control will be confiscated, an 

idenfying stamp affixed and a confiscaon document given to the Competor, as a receipt for the 

Helmet. 

A Competor who has failed this secon of the Environmental and Technical Control will have to 

produce another Helmet before carrying out the remainder of the Environmental and Technical 

Control procedures. A Competor who fails to do this will automacally exclude themselves from 

racing. 

Confiscated Helmets will be handed over to Event Control and stored in a secured area, for collecon 

by the Competor at the end of racing on the Sunday of the event. 

SAFETY - Boots 

You will be asked to put your Boots on the table for a visual inspecon. Appropriate knee length 

Motocross/Enduro Riding Boots are required. 

SAFETY - Body Armour 

You will be asked to put your Back and Chest Protector on the table for a visual inspecon. 

SAFETY - Gloves 

Appropriate Motocross/Enduro Riding Gloves – These do not form part of the Environmental and 

Technical Control Process. 



If any of the above items are not present when you attend this Control Point, you will not be able to 

proceed to the next Control Point 


This is located at the Timing Offices, located half way up the promenade on the Right Hand Side. 

Only Competitors who have hired a Transponder need to go to Control Point 2, where they will collect 

their hired Transponder. 


This is located at the entrance to Parc Ferme. 

Competitors cannot pass to Control Point 3 until they have passed through Control Point “1” and “2” 

(if applicable). Failure to adhere to this will result in the Competitor being turned away and having 

to restart the process in order. 

Machine 

Please ensure the last four digits of your frame number are contained within your Environmental and 

Technical Document, before presenng your machine to the Technical Officers. 

Competor Numbers 

These must be clearly displayed on both the Front Number Board and Side Panels 

Reflecve Front Number Board and Side Panels are not permited 

Chain Guards And Cut Outs 

If the primary transmission is exposed, it must be fited with a guard as a safety measure. 

All Sidecars and Quads must be fited with Cut Out Lanyards 

Lamps And Side Stands 

Direcon Indicators and Wing Mirrors must be removed. 

Other glass and plasc lenses must be taped over. 

Side Stands must be removed. 

Sound Tesng 

Sound Tesng may be carried out during this secon of Environmental and Technical Control. 

Any Competor whose machine fails the Sound Tesng or refuses to have their Machine Sound Tested 

will be classified as failing Technical Control and will not be allowed to race. 

The Machine will be confiscated and stored in a secure area, ready for collecon at the end of racing 

on the Sunday of the event. 

The maximum sound level is 96DBA for 2 stroke machines and 94DBA for 4 stroke machines (based on 

stac test method). 



PITS 

LOCATION 

The Pits are located on the beach, directly alongside the Tropicana Café – Marine Parade. 

The area will be fenced off and security will control the access points. 

LAYOUT 

‣ The Pits will be marked out with clearly defined Access Lanes. 

‣ The Access Lanes must be kept clear and free from work tools at all mes. 

‣ Competors will be permited to set up their work areas around these lanes. 

‣ Designated areas within the Pits may be marked for Star Competors. 

‣ Space within the Pits is limited, please be mindful of your fellow Competors. 

‣ Due to the locaon of the Pits, in extreme weather the use of Easi Ups will not be allowed. 

ACCESS 

NO person under the age of 18 is allowed in to the Pits area, unless they are a competor and only 

during their race. Competors under the age of 18 will not be allowed in the PITS outside of these 

mes. 

‣ Access to the Pit Area is via Security Pass Control. 

‣ Only those persons wearing the Passes shown on the Pass Control Board will be allowed into 

this restricted area. 

‣ Our Security are there for your safety. If you do not have the correct pass you will be refused 

entry 

‣ Any person found to be carrying a wristband will have it immediately confiscated and will not 

be allowed to proceed to entry to the Pits Area 

‣ Only those persons with Mechanic or Competor passes can enter this area on the day of their 

racing. The passes allocated at registraon will dictate the days Mechanics/Competors are 

allowed in to the Pits. 

‣ Persons entering this area must have appropriate footwear. Open Toe Sandals and Plaorm 

footwear are prohibited. 

Persons accessing this area acknowledge they are entering into a restricted area and acknowledge 

Motorsport Can Be Dangerous and RHL cannot be held responsible for any injury that may occur 

whilst within this area. 

PIT LANE 

This is not part of the Pits. Pit lane will be clearly marked with PROHIBITIED AREA NOTICES. 

Refuelling, goggle change, mechanical work etc., carried out in this area will be classified as Outside 

Assistance. 



PITS SET UP 

‣ Pits will be open from 07.30am on Saturday and 07.30am on Sunday. 

‣ Mechanics can set up in the Pits on the morning of their Race. 

‣ To gain access to the Pits, Mechanics will need to access the event site, through Pass Control, 

located at the Main Entrance to the Event Site. 

‣ Access will only be granted to those persons who are in possession of a Mechanic or 

Competor Pass. 

‣ Persons entering this area must have appropriate footwear. Open Toe Sandals and Plaorm 

footwear are prohibited. 

‣ All Easy-Ups and equipment must be removed from the Pits within 30 minutes of end of 

Competor Racing. 

‣ Ensure ENVIRONMENTAL MAT is used within this area. Failure to comply will result in the 

Competor forfeing the right to have their results published and will be classified as a Non 

Starter. 

TEMPORARY STRUCTURES 

The maximum space per Competor for any Temporary Structure is 3m x 3m. Any persons seng up 

a Temporary Structure must ensure it is secured to the ground correctly. 

In the event of winds and bad weather Temporary Structures may not be permited and you will be 

instructed by the RHL Health & Safety Team take down any Temporary Structures. Failure to comply 

with instrucons from the Health & Safety Team may result in the Competor not being allowed to 

race. 

SPEED LIMIT 

Riding in the pits is restricted to a speed limit of 5mph or less – Walking Pace. 

Any Competor found to be in breach of this speed limit will receive penales as set out under Rule 

Infracons 

SIGNAL AREA 

There is a clearly idenfied area in the PITS for signalling. 

This is a controlled Access Area, with only Competor and Mechanic Passes allowed in, for the race in 

which their pass relates. Access is prohibited outside of the race in which the Competor is compeng. 

ENVIRONMENTAL COMPLIANCE OFFICERS 

Environmental Officers will be located within the Pits Area, monitoring the following: 

‣ Environmental mats are in posion and being used. 

‣ Environmental mats must be used in areas of re fueling. 

‣ Tyres are not le on site and taken home by the Pit Crew. 

‣ Waste Oil and Coolants and appropriately disposed of in the Waste Units provided or taken 

home by the Pit Crew. 

‣ Cable Ties are removed from the Area and all refuse removed. 

‣ Tear Offs are not being used. 

‣ Environmental Officers, are there to assist you and will advise accordingly of any contravenon 

and ask for this to be recfied. Failure to comply will result in the Competor forfeing the 

right to have their results published and will be classified as a Non Starter. 



The event is held on a natural resource and the regulaons allowing this to happen, must be adhered 

to. 

ENVIRONMENTAL – REFUELING 

Refuelling can only take place in the Pits. Under no circumstances can a competor refuel at any 

other area of the race circuit. Spill Mats must be used and in posion during refuelling. 

Only BSI(Brish Safety Industry) – refuelling containers/quick fill can be used. 

SAFETY 

Please ensure you adhere to the following within the Pits Area: 

‣ NO Smoking 

‣ NO Alcohol 

‣ NO Standing on elevated objects or climbing 

‣ NO Dogs in the pits 

‣ NO Pushchairs or infants or babes in arms 

‣ NO Persons under the age of 16 unless a competor and then only at the me of their race 

‣ NO Wheelchairs or mobility scooters/aides 

‣ NO Open Toe Sandals or Flip Flops 

ZERO TOLERANCE 

The RHL Event Team are there for your assistance, we expect them to be treated with the same respect 

as you expect to be treated. Any incident in which a member of our Team is verbally abused, 

threatened or assaulted will be treated as a Criminal Act and will be dealt with accordingly. 

Persons involved in carrying out physical/verbal assault or damage within the event site, to any 

member of the RHL Team/members of public fellow Competitors or property within the Event Site will 

be escorted to the RHL Compound by members of our Security Team, where they will arrange for the 

Local Police to come on site for the person(s) to be handed over and charged as necessary. 

MOTORSPORT IS DANGEROUS 

It is a condition of entering the pits area that these persons enter acknowledging the risks of Motorsport 

and absolve any persons connected with the promotion and or organisation and or conduct of the 

event, including the owners of the land and the Competitors from any liability arising out of accident 

causing damage or personal injury (whether fatal or otherwise) whilst within this area. 

Persons entering the Pits Area acknowledge they are entering an area which could cause harm and 

acknowledge they will conduct themselves in a manner to ensure they do not put themselves in the 

way of machines entering and leaving the area and also will not climb on fences or stand on any 

temporary equipment 



RACE COURSE 

OVERVIEW 

‣ A purpose built course, made up of jumps and rhythm secons. 

‣ Length of the full course is approximately 7k. 

‣ The course is split into sectors, each with its own Race Crew and Marshals. 

‣ The Race Track has medical lanes which must be kept clear at all mes. 

‣ Dedicated Medical Tunnel. 

‣ Dedicated Spectator Access Tunnels. 

COURSE - YOUTH 

This class will use part of the race circuit and their race will be 1.5 hours. 

COURSE - VINTAGE 

This class will use part of the race circuit and their race will be 1.5 hours. 

COURSE - ADULT SOLO – QUAD - SIDECAR 

2 Wheel Solo class will use the whole of the race circuit and their race will be 3 hours. 

Quad/Sidecar will use the whole of the race circuit and their race will be 2.5 hours. 

All race mes/lengths are subject to change. 



RACING - OVERVIEW 

COMPETITOR BRIEFING 

‣ A copy of the Competors Briefing will be contained within your Competor Welcome Pack, 

please make sure you read this. 

‣ Onsite Competor Briefing will take place 15 minutes prior to your race, directly in front of 

Parc Ferme, by the RHL Event Control area. 

‣ All Competors must ensure they atend the Briefing. 

PARC FERME 

‣ Competors will be admited to the Parc Ferme circa 5 minutes prior to racing 

‣ Competors will be escorted from the Parc Ferme by the RHL Lead Quad. Under no 

circumstances must competors overtake the Lead Quad, during the me they are being 

escorted from the Parc Ferme down to the botom of the Beach Ramp. 

‣ The RHL Lead Quad will escort Competors from the Parc Ferme, through a Sterile Fenced 

area, into Security Controlled fenced lanes, through the Event site, down on to the beach via 

the Beach Ramp. 

‣ Under no circumstances must any Rider overtake the RHL Lead Quad, whilst being escorted 

down to the Start Gate, located on the beach. 

‣ Once the RHL Lead Quad has escorted the Competors on to the Beach and the Lead Quad 

has moved the escape lane provided for it, Competors can then overtake on their connuous 

journey on the beach to the Start Gate. 

‣ There are penales for any Competor overtaking the Lead Quad. 

START GATE 

‣ On arrival at the Starng area, located on the Beach, Competors will assemble behind the 

Start Gate, composed of Herras Panels, in order to ensure that all Competors are “on the 

beach” for the start of the race. 

‣ Competors who are first to arrive on the Beach, may be subject to a waing me of up to 10 

minutes whilst the remaining riders leave the Parc Ferme. 

STARTING THE RACE 

‣ The Starters Red Flag will be replaced by a Green Flag, once all Competors are deemed to 

be on the Beach. 

‣ The Start Gates will open between 30 – 60 seconds from the raising of the Red Flag, when 

Racing will commence. 

CLASSIFICATION OF A FINISHER 

‣ All Competors compleng one full lap will be included in the results. 

‣ At the start of the race the clock will show the respecve race duraon me. 

‣ The race will be finished once the first competor has passed the Finish Line, once the race 

me has lapsed. 

‣ Finish posions are dictated by the amount of laps each Competor completes. 



REGULATIONS 

The event is run under the following: 

‣ FIM Sand Races World Cup Regulaons 

‣ ACU Beach Racing and Beach Cross 

‣ ACU Naonal Sporng Code for Beach Racing and Beach Cross 

‣ RHL Supplementary Regulaons 

RACE CREW 

The Race Crew comprises of the following: 

‣ Race Director 

‣ Clerk of the Course 

‣ Assistant Clerk of Course 

‣ Sector Assistance Clerk of Courses 

‣ Chief Marshal 

‣ Sector Marshals 

‣ Race Steward 

‣ Race Secretary 

‣ Incident Crew 

‣ Timing Team 

‣ Recovery Team 

Overall control of racing is carried out by the Race Direcon. 

Abuse of any Race Crew, Officials, Medical by a Competor or person associated with the Competor 

will result in exclusion from the overall Race Results and a ban from entering the Beach Race for 12 

months and in extreme cases a lifeme ban 

YOUTH RACES – 65/85 CLASES 

During these races there will be designated race team personnel who will assist in picking up and 

assisng youth riders, who may find themselves in difficulty during racing. 

No parent/responsible adult related to the Competor will be allowed on the Live Race Track. Failure 

to adhere to this may result in the Competor being classified as receiving Outside Assistance. 

In the event of a severe racing incident the person connected to the Rider must approach the nearest 

Race Track Official, who will then radio through permission to enter on to the Live Race Track. 

NOISE BOARDS 

A Noise Board will be displayed with the Rider number, at the Finish Area. You have one full lap to 

pull in to the Pits to fix the problem. 

Failure to adhere to the above will result in disqualificaon. 



RACING - FLAGS 

YELLOW 

A Yellow Flag is used to warn you of oncoming hazard. 

Please slow down and adjust your position on the course for your safety and that of others, 

including medical teams and other riders. 

RED 

In the event of a serious incident occurring, the race may be held under a Red Flag until the incident is 

either clear or the course is re directed. This will likely be a series of Red Flags across the top of a dune 

or near the incident. 

BLACK 

Any rider who is disqualified will be Black Flagged on the finish line and their race number clearly 

displayed on a number board. 

WHITE 

There will be a series of White Flags in static position along the Start Straight, to indicate the sterile 

Medical Lane. 

RED & WHITE - MEDICAL 

In the event of an incident requiring medical attention a Medical Flag will be waved along with a Yellow 

Flag to indicate to the riders there is medical team on the track within that sector. Please slow down 

and adjust your position on the course for your safety and that of others, including medical teams and 

other riders. 

ROLE OF FLAG MARSHAL/OFFICIAL 

The Marshals and Race Officials are there for Safety. 

It is not the role of a Flag Marshal to assist Competitors. 

Marshals must be free to be able to signal obstructions to warn oncoming Competitors. 



RACING – BEACH RECOVERY 

The Beach Recovery Team are there to recover any broken down bikes and their rider along the race 

track and return them to a safe area. 

There are a minimum of three Beach Recovery Teams with the ability to transport machines off the 

track, returning them to a safe area. 

MECHANICAL BREAKDOWN 

‣ Competors who experience mechanical breakdown must make their way to the centre of 

the Race Circuit with their machine. 

‣ Spectators may be within this area – Please proceed with Cauon. 

‣ There is strictly no riding in this part of the Race Circuit. Competors found to be riding their 

machine will be instantly disqualified. 

‣ To access this area a Race Official or RHL Incident crew will break the Crowd Control Barriers 

to allow you to exit off the Live Circuit. 

‣ Beach Recovery will either be informed by Radio of your posion, or will visually see you. 

‣ Beach Recovery will load two wheel machines on to a trailer and three and four wheel 

machines will be towed. 

‣ Competors who have not been involved in an incident will sit on their respecve Machines 

and will be taken to the designated drop off point, which is opposite the Pits. HOW DOES 

THE COMPETITOR GET MACHINE TO PITS FROM HERE, WHERE EXACTLY IS IT 

‣ Competors must get their machine from the Beach Recovery Drop off Point to the Pits prior 

to commencing work on the machine. 

RIDER INCIDENT 

‣ In the case of a machine being recovered with no Competor, the machine will be taken to 

the RHL Compound for safe keeping. This would occur where a Competor has been 

involved in an incident and is being transported to the Event Medical Compound Area. 

‣ To retrieve the machine from the RHL Compound the rider will need to show his rider pass 

and answer security quesons associated with the applicaon. 

MACHINE RETRIEVAL 

Any machine within the RHL Event Compound at the end of the event that has not been retrieved by 

the Competor will be taken back to the RHL Company Offices. 

The Competor at their own expense will have to arrange for collecon of the machine. 



ELECTRONIC TIMEKEEPING 

TIMING 

‣ Electronic Timekeeping will be used throughout the duraon of the Race. 

‣ You will need an electronic transponder ming device to compete. 

‣ A Timing Loop will be placed at the finish area. 

‣ There will be no manual lap scoring the Race. 

‣ It is the sole responsibility of the Competor to ensure their machine is affixed with a fully 

charged Transponder. 

‣ It is the sole responsibility of the Competor to ensure their Transponder is fully charged. 

TEST LOOP 

A Test Loop is set up at the entrance to Parc Ferme to ensure your Transponder registers with the 

Timing System. 

If your Transponder fails to register when passing through the Timing Test Loop area, you will not be 

allowed to proceed through to Parc Ferme unl the problem is recfied. 

SPLIT SECTOR TIMING 

There will be split sector ming. 

The Race Circuit will be split into me monitored sectors. This is for the purpose of carrying out 

reviews and invesgaons of lap mes. 

Results may be amended accordingly, as a result of these invesgaons and may result in 

disqualificaon, of any person whose lap me results show an inconsistency based on the analysis of 

the split sector mes. 

Invesgaons will be carried out In the case of evidence provided to the Race Team by the Timing 

Team, of a Competor who shows anomalies in their lap and split lap mes, resulng in possible race 

infracon. 

A Competor who is found to have course cut, swapped machines, swapped transponders or carried 

out any other illegal race acon will be automacally disqualified and their name and results 

removed from the Official Published Results. 

All Competors who have been disqualified will show as DQ on the published results and the reason 

for their disqualificaon. 

Competors who are disqualified for the above rule infracons will be automacally disqualified 

from entering the Weston Beach Race the following year. 

TIMING SCREEN 

There will be a large Timing Screen situated opposite the Timing Building located on the lawn side of 

the promenade. 

Timing screens are also situated within the VIP Bistro 



LIVE TIMING 

This is available through the following: 

‣ htps://speedhive.mylaps.com/LiveTiming 



MEDICAL 

EXEMPTION DATE 

The deadline for refund of an entry under Medical Exempon is midnight 15 th September 2024. 

The refund will be subject to a £25.00 plus VAT Administraon charge. 

ACU Day Licences are non refundable and do not come under the Medical Exempon Refund Policy. 

MEDICAL EXEMPTION ADMINISTRATION 

Upon notification of request for Medical Release Competitors will be emailed to ask for Medical 

Documentation in the form of any of the following documentation. 

‣ Doctors Note 

‣ Hospital Letter 

‣ Official Headed Medical paperwork 

Medical documentation must be submitted within 72 hours of date of email from RHL for request of information. 

Medical Exemption release will not be considered until the above documentation is received. 

Failure to provide the information within the designated time will automatically close the request and render 

the application as not received and not eligible for Medical Exemption. 

Medical documentation can be submitted by any of the following means: 

Email: 

Post: 

rider@rhlactivities.com 

RHL Activities Ltd, The Bryn Garage, Penpergwm, Abergavenny, Monmouthshire, NP7 9AT 

Notifications by phone, or email, without the accompanying documentation, whilst noted on the RHL Electronic 

correspondence system, will not be deemed as received for Medical Exemption. 

The date of receipt of documentation will be recorded as follows: 

Email: 

Post: 

Date and time email received 

Date of receipt. All RHL post is date stamped the day it is received. Postmark will not be used 

as date of receipt. 

MEDICAL TEAM 

In line with the ACU handbook, a full medical team will be on site for the duraon of the event. 

There will be a fully equipped medical treatment unit located at the area of the site, known as Royal 

Sands and is accessible through a security manned access point. 

MEDICAL AREA 

There will be a designated Treatment Area for all Competitors who sustain injury during racing. 

This will be clearly identifiable and is located in a sterile area located at the top end of the Event site, 

known as Royal Sands 



There are dedicated Medical Lanes within the Race Circuit, with strategically placed medical crew. 

Dedicated Medical Access Tunnel for ambulances to access the Race Circuit. 

MEDICAL TREATMENT – ON SITE 

Any competitor and or mechanic or any member of their party, or any member of the public that is 

treated by any of the medical team whilst on site, acknowledge that the medical team, will share the 

following information with RHL Activities Ltd, for their event records, these to include: 

Name, Address, Age, Gender, Competitor Number, Location on Track/Event Site, Injury Sustained, 

Treatment Received and if Hospitalised, the Hospital transferred to, along with any other information 

our Health and Safety Officer, or our medical providers, deem necessary, in reporting of any incident. 

A copy of the PRF (Patient Report Form) will be taken by RHL for retention on any persons 

correspondence file. 

During assessment, the medical team may ask for only one member of the Riders party to be 

allowed within the assessment area, whilst the initial examination is taking place. 

Any rider or member of their party who is treated within the Medical Area or is looked at on the Race 

Track, acknowledges: 

‣ The Medical team will share the medical informaon with RHL, who will pass this on to the 

ACU if requested. 

‣ RHL may share informaon held within its records, in line with its GDPR guidelines, with the 

Medical team. 

CONCUSSION 

If a Competitor is involved in an incident which results in him being diagnosed by the Medical 

Officer/Paramedic as suffering from/ suspected concussion, the Competitor is not permitted to 

participate any further in that event. 

RHL will notify the ACU and the process of dealing with concussion will be dealt with as set out in ACU 

Handbook 2022 section 8.12 



RULE INFRACTIONS 

DISQUALIFICATION 

Any Race Official who observes the following, will result in disqualification for the Competitor. 

‣ Course cutting 

‣ Breaking the Track fencing to gain an advantage 

‣ Outside assistance 

‣ Change of Machine during racing 

‣ Change of Competitor during racing 

‣ Change of Transponder during racing 

‣ Riding machine outside of Race Circuit 

‣ Riding in Pits in excess of 5mph (walking pace) 

‣ Riding in North Somerset Council Rider Parking area 

‣ Malicious damage – This will also incur costs of repair 

‣ Environmental Mats not used 

‣ Re Fueling outside of Pits 

‣ Use of Tear Offs 

‣ Riding in the protected Dunes (Natural England) 

‣ Verbal and or Physical abuse of any RHL Team member 

REPORTING OF ABOVE INFRACTIONS 

Any RHL Race Official or Environmental Official who observes any of the above infracons will radio 

the Competor number, Infracon and Locaon to Event Control. 

Event Control to take the informaon and confirm with Clerk of Course Disqualificaon/Penales 

PHOTOGRAPHY & VIDEO 

The event is filmed and photographed throughout the course of the weekend by RHL Media Team. 

No consideraon of third party filming or photography will be considered by Race Direcon outside 

of the Official Media footage produced by the RHL Media Team. 

STATEMENT OF FACT 

Any offence or breach of the rules contained within the Sporting Code, the relevant discipline 

regulations, or appendices, or any supplementary regulations; howsoever caused if witnessed by a 

senior event Official shall be deemed for purposes of disciplinary procedure as a “Statement of Fact”. 

Senior event Officials will include: - but not be limited to; Race Director, Clerk of the Course and his 

Assistants, and Chief Marshal. 

Any such Statement of Fact shall not be subject to protest or appeal. 

The offence(s) shall be dealt with under section six of the National Sporting Code sub sections 6.08 and 

6.09. Powers of the Clerk of the Course and Race Direction. 



Penalties which may be given by the above named officials in 6.08 and 6.09 are outlined in NSC section 

10.03.2.3 

Statements of Fact shall also include the decisions of Starter and Finish line Judges, Sound Inspectors 

as already defined within the Code. 



ENVIRONMENTAL 

OUR GREEN POLICIES 

For a few weeks of the year, the Seaside resort of Weston Super Mare, which is host to the Weston 

Beach Race, is transformed into one of the largest off road motorsport events in the United Kingdom, 

attracting upto 2,000 riders. The town of Weston Super Mare can double in size when the Weston 

Beach Race is held. We ask all Competitors to work with us in ensuring the future of this natural race 

circuit. 

NATURAL ENGLAND 

Weston Super Mare Beach and its surrounding habitat is protected by Natural England. RHL work 

closely with Natural England and the Environment agency in both its licensing to host the event on 

their natural asset and sustaining and protecng its future, both for the residents and visitors of 

Weston and also to safeguard this natural race circuit RHL and its Competors have the opportunity 

to race on. 

SAND MOVEMENT & REGENERATION 

Part of RHL’s work with North Somerset Council is restoring the sand levels of the Beach at Weston 

Super Mare, which gets eroded away during the year. 

RHL work closely with North Somerset Council, with re distribution of the sand along the Bay, whilst 

ensuring not only during the build of the race circuit, but during and on breakdown the impact on 

the balance of the sediment across the bay, has a non significant impact on the natural environment 

of the race circuit. 

The Weston Beach Race is part of the Weston Bay Beach and Dune Management Plan and we are 

proud to be able to work with the local Council in this very important environmental and 

maintenance plan, of the historic beach and surrounding areas. 

The scale of the event is such that it is easy to forget, for the rest of the year, the beach and its lawns 

and promenade are home to holiday makers, joggers, dog walkers, donkey rides and all the activities 

naturally enjoyed within a seaside town. 

Weston Super Mare Beach and its surrounding habitat is protected by Natural England. 

WASTE GENERATED AT THE EVENT 

What we achieved in 2022 

‣ Recycling Waste 73% Recycled 

‣ Recycling Waste 27% Diverted From Landfill 

‣ General Waste 100% Diverted from Landfill 

‣ Unused Food This is given to local charities 

RHL will always aim to improve on Waste and its end desnaon. 



ENVIRONMENTAL MATS 

The Environmental Mat is a compulsory piece of equipment that must be used by Competors. This 

is to protect the Beach and waterways and all its living organisms from being contaminated, which 

could jeopardise the future of the event. 

The Environmental mat must be composed of an absorbent upper part and an impermeable lower 

part. It is compulsory to use and environmental mat (or other effecve and approved system) to 

prevent sand and water contaminaon within the Pits/Work Area. 

TEAR OFFS 

These are strictly prohibited. Due to the composition of Tear Offs, these can remain in the 

environment for decades and once they enter the waterways became a danger to all the species that 

live within. 

CABLE TIES 

The use of Cable Ties whilst not prohibited at present, we would ask Competitors to be mindful of their 

use, ensuring any used to secure easi ups, awnings etc., once cut are picked up and taken home in their 

own rubbish. Think could you use an alternative, like re useable bungee stras. 

Cable ties can cause untold damage to the natural sea life, if they enter the waterways. 

IMPACT AND SUSTAINABILITY 

For the Weston Beach Race to be sustainable, we all have a duty to make sure the beach, its lawns 

and promenade on which it is built, is looked aer. With between 50,000 – 80,000 people vising 

and working across this temporary event site, reducing and controlling the impact the Weston Beach 

Race has on its environment is a huge task. 

This is a task we embrace, but we cannot do it without the help of all those involved within the event, 

from the person who builds the track to the Spectator that comes to the event. 

RHL has invested heavily in sustainability with the training and accreditaon of key officials to FIM 

Environmental Officers, enabling them to teach,train and make aware RHL and its team of its 

Environmental and Sustainability responsibilies and that of the Competor. 

SUSTAINABILITY - EDUCATION 

RHL work closely with local schools and colleges in bringing them to the Beach Race and working with 

them on projects and career paths. 



ENVIRONMENTAL – LITTLE THINGS MAKE A BIG DIFFERENCE 

TOILETS PROVIDED 

Urinang outside of these facilies, can result in contaminaon of the local water supply, killing of 

local wildlife and seriously compromises the future of the event. 

WASTE UNITS AND LITTER 

It is not okay to drop liter on the ground. Help us by placing your waste into the correct recycling 

bins. 

Remember you drop something on the beach, it can be washed away into the sea, contaminang our 

waters and natural habitats and the wildlife within. 

RHL employ a dedicated team who work throughout the event, hand picking liter and deposing in 

the recycling units. 

CAMPING VILLAGES 

Ensure you put all your rubbish in the waste units provided. 

Chemical waste to be deposited in the relevant chemical waste unit. 

Contaminated Waste – Tyres/Filters/Plasc gloves – Please ensure you take these home. 

REUSEABLE AND BIO DEGRADEABLE CUPS 

Bring your own reuseable cup, to use if buying coffee/tea, from our vendors. They will be more than 

happy to use your cup. 

All our Caterers are encouraged to use bio-degradeable/reuseable containers to serve food and drink. 

ONLY USE WHAT YOU NEED 

Do you need to use four napkins, when one with suffice. Think waste, think smart. 

Our Caterers are asked to use pump dispensers rather than single use condiment sachets. 

SINGLE USE PLASTIC 

Bring your own bag. RHL distribute reuseable bags to the Competors, we ourselves use these, they 

are great and last for years. 

We ask our Caterers to replace plasc cutlery with wooden cutlery. 

BIODEGRADEABLE WIPES 

Think do you need to use wipes, even Biodegradable wipes, which quickly breakdown into 

micro plascs, are problemac environmental pollutants. 



WATER 

There are two standpipes located on site, which have been treated in line with Water Regulaons and 

Guidelines. They are for cooking purposes and cleaning only. 

Standpipes have a chemical security seal on them, do not tamper with these, they will render them 

useless and incur a minimum fine of £2,500 by Bristol Water as it will be deemed as contaminaon of 

the Brish Waterways. 

RHL have Water Staons in all their working areas and promote the use of Reuseable cups within 

their areas by their Team. 

SOUND 

This is a natural pollutant and RHL have strict shut down mes and working mes, to ensure we create 

as litle disrupon as possible to the local residents. 

RHL ensure they only work within designated hours and create a detailed vehicle and plant movement 

and ulisaon plan, to work with the local Council and residents in keeping sound polluon to a 

minimum. 

Generators are noise tested and RHL ensure they hire in Low Noise Generators with dBA readings of 

between 52 to 72dBA, depending on consumpon. 

ARTIFICIAL LIGHT 

This is a natural pollutant and RHL ensure the placement of security lighng creates as less impact as 

possible on the local area, whilst sll maintaining a secure environment for the event site. 

COMPETITORS 

Work with us, in ensuring the sustainability and longevity of the event and your Race Circuit at its 

historic home of Weston Super Mare. 



SECURITY 

SECURITY 

There are security personnel on site through the event period. If you have any concerns during the 

event weekend, please speak to a member of the our security team, they will be easily idenfiable. 

PERIMETER FENCING 

Any Competor of persons associated with a Competor found to be breaching the Perimeter 

Fencing of the event, will be automacally expelled from Site. Such breaches jeopardise the safety 

and running of the event. 

If you see someone breaking the Fence line please report to Security Team. 

ZERO TOLERANCE 

The RHL Event Team are there for your assistance, we expect them to be treated with the same respect 

as you expect to be treated. Any incident in which a member of our Team is verbally abused, threatened 

or assaulted will be treated as a Criminal Act and will be dealt with accordingly. 

Persons involved in carrying out physical assault or damage within the event site, to any member of the 

RHL Team/members of public or property within the Event Site will be escorted to the RHL Compound 

by members of our Security Team, where they will arrange for the Local Police to come on site for the 

person(s) to be handed over and charged as necessary.

2024 - WBR - RHL Regulations

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