Chapter Five AGREEMENTS - Illinois Department of Transportation

BUREAU OF LOCAL ROADS & STREETS
Jan 2006 AGREEMENTS 5-3(1)
5-3 JOINT AGREEMENTS
5-3.01 Joint Agreements Between State and Local Agencies
5-3.01(a) Requirements for a Joint Agreement
IDOT may enter into a joint agreement for maintenance, engineering, administration, or
improvement of a highway with any other highway agency. A local-State agreement is required
when local agencies are involved in projects that are financed in part with State and/or federal
funds. A joint agreement is required for a project when one or more of the following conditions
apply:
• The project involves planned improvements on the local highway system for which
construction, engineering, utility relocation, and/or right-of-way acquisition will be paid
totally, or in part, with State or federal funds.
• The project involves planned improvements on the State highway system for which the
local agency is participating in the cost and/or any subsequent maintenance thereof on
any phase of the improvement or in energy and/or maintenance costs of traffic signals or
street lighting. If a highway is constructed to a greater width or of a different type than is
required by IDOT, the local agency will be responsible for the excess cost (605 ILCS
5/4-404).
• The project involves planned improvements on the State or local highway system
involving a jurisdictional transfer between the State and the local agency.
5-3.01(b) Agreement Content
For most projects involving Federal-aid and/or State funds, standard agreement forms
(BLR 05310 or BLR 05311) should be used. These forms cannot be used if there are three or
more parties to the agreement. Multiple parties may be included on standard agreements if one
agency is designated as the lead agency. All transactions with IDOT will be with the lead
agency. An Intergovernmental Agreement (IGA) should be prepared to specify payment and
other responsibilities between the lead and additional local agencies.
If an individual joint agreement is required to be written, the agreement must clearly identify the
responsibilities of each party. The agreement should incorporate the following items and any
other items pertinent to providing a clear understanding between the parties relative to the
project:
• Include the local agency name, MFT section number for each agency that is a party to
the agreement, federal project number (for Federal-aid projects), and State job number.
• Provide a description of the work to be accomplished.
• Include a location description and location map.
• Identify who is responsible for the surveys, plan preparation, letting and awarding of the
contract, and construction supervision of the work.
• Specify the method of construction (e.g., State-let contract, local-let contract, local
agency day-labor forces).
• Note if a separate concurrence in the award of the contract is required.