Chapter Five AGREEMENTS - Illinois Department of Transportation

BUREAU OF LOCAL ROADS & STREETS
Jan 2006 AGREEMENTS 5-6(1)
5-6 RAILROAD AGREEMENTS
As changes take place on the railroads and local highway systems, there will be a need for
crossing improvements, structure replacements, or the elimination of a crossing. Before these
actions can take place, an agreement must be in place that describes the scope of work, the
responsibilities of the parties involved, and the method(s) of payment.
For both upgrades to existing crossings and the construction of new crossings, contact the
railroad early in the process of planning and design. Long approval times are typical for any
work within railroad right-of-way.
5-6.01 Requirements for a Railroad Agreement
A railroad agreement is required where:
• there are proposed joint improvements between railroad(s) and road districts,
municipalities, or counties involving changes in a railroad grade separation structure or
grade crossing, including changes in protection that will be paid totally or in part with
MFT, State, or federal funds,
• there are improvements on the local highway system that require a relocation or removal
of the railroad facilities, and/or
• if there is a change in circuitry and/or traffic signal preemption.
A separate railroad agreement is not normally required when the Illinois Commerce Commission
(ICC) issues an order or develops a stipulated agreement. See Section 5-7.06 of this Manual
covering the improvements listed above. A supplemental agreement will be required if the ICC
order does not cover all of the federal requirements or fund types.
5-6.02 Agreement Format
In the agreement, specify the responsibilities of each party. The agreement should contain the
following items plus any additional items applicable to the project:
1. Identify the railroad name, local agency name, and MFT section number, if applicable.
For Federal-aid projects, also identify the project and job number.
2. Include a description of the work to be done.
3. Provide a location description and location map. Include the AAR DOT number and the
railroad milepost.
4. For projects with federal funds, include a statement that the project is subject to FHWA
requirements.
5. Identify who is responsible for the surveys, plan preparation, specifications, and
estimates.
6. Include the responsibilities for special signal and pavement markings at railroad
crossings.
7. Identify which agency is responsible for letting and awarding the contract and who will
provide construction supervision of the work.