Chapter Five AGREEMENTS - Illinois Department of Transportation

More documents

Recommendations

Info

BUREAU OF LOCAL ROADS & STREETS 5-5(4) AGREEMENTS Nov 2012 No START Are any FA, MFT, State, or TBP funds being used for engineering services? Use Local Procedures for Consultant Selection Yes Yes Yes Yes Yes Or use QBS REQUIREMENT FOR QBS Figure 5-5A Are any FA funds being used for engineering services? No Did the LPA pass a resolution declaring an emergency? No Did the LPA estimate the cost of engineering services < $25,000? No Does the LPA have an existing relationship with a consulting firm? No No No Is the LPA a home rule unit of government? No Yes Does the engineering services contract cost more than $100,000 ($150,000 with District approval)? Use QBS Procedures (See Section 5-5.06(c)) Yes
BUREAU OF LOCAL ROADS & STREETS Nov 2012 AGREEMENTS 5-5(5) 5-5.06(c) Basic Steps for QBS The procedure for QBS procurement consists of the following five basic steps: 1. Define the Project. Clearly define the scope of the services desired. Depending on the amount of data, this may be on one or more pages. This information should include the following: • describe in general terms the need, purpose, and objective of the project; • identify the various project components; • establish the desired timetable for the effort; • identify any expected problems; and • determine the total project budget. A comprehensive evaluation of the problem or need that resulted in the project is essential to the procurement process. The solution, approach, and eventual design for the project will evolve out of the expertise offered by the professional design firm or sole proprietorship responding to the request for technical proposals. To ensure that the respondents address the project properly and effectively, clearly articulate all known parameters of the project. The LPA may skip to Step 5 when both of the following criteria are met. • The LPA elects to select an professional design firm or sole proprietorship that has a satisfactory working relationship with the LPA; and • The engineering services contract is being paid for using State, MFT, or TBP funds; or, the engineering services contract is being paid for using FA funds and is estimated to cost $150,000 or less (see Section 5-5.06(b)(2)). 2. Public Notice. Whenever a project requiring engineering services is proposed, the LPA shall mail a notice requesting a statement of interest to potential professional design firms or sole proprietorships, or place an advertisement in a local newspaper requesting a statement of interest along with the qualifications and performance data from professional design firms or sole proprietorships. Consider the following sources when preparing a list of potential firms: • identification of prequalified professional design firms or sole proprietorships from the local agency’s or IDOT’s file; • a directory or source list identifying small, minority, and women owned businesses with capabilities relevant to the project; • discussions with other persons or agencies who have accomplished similar work; • lists of professional design firms or sole proprietorships secured from professional societies; and/or • lists of professional design firms or sole proprietorship secured from the agency’s own experience of designated professional design firms or sole proprietorships.
Page 1: Chapter Five AGREEMENTS BUREAU OF L
Page 4 and 5: BUREAU OF LOCAL ROADS & STREETS 5(i
Page 6 and 7: BUREAU OF LOCAL ROADS & STREETS 5(i
Page 8 and 9: BUREAU OF LOCAL ROADS & STREETS 5-1
Page 56: BUREAU OF LOCAL ROADS & STREETS 5-1

Chapter Five AGREEMENTS - Illinois Department of Transportation

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?