INFORME DEL SEMINARIO REGIONAL

3. THE MONITORING SYSTEM & THE EVALUATION OF THE IMPACT OF THE PROJECTS
Monitoring system designed in almost all cases (94.44%)
METHODOLOGY AND MAIN INDICATORS USED
The system is designed to monitor activities, results and objectives – based on annual operational plan.
Monthly: accomplished activities, partially accomplished and not accomplished + why
Quarterly: how the activities contribute to reach the expected results
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Based on logical framework (qualitative & quantitative indicators)
Monitoring committee meeting on a quarterly basis
6-months report with technical & financial aspects
Annual report directed to EC
External evaluation every 2 years
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Annual visits facilitating joint annual report to EC
Annual specific audit in the beneficiary country + NGO head office
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PCM with country analysis, SWOT, strategic choices, logical framework, operational planning,
monitoring frames (indicators of logframe)
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Internal evaluations: workshop at different levels (beneficiaries, technical staff, local authorities,...)
When possible, participation of staff from European NGO
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Monitoring plan defined before starting activities
- internal monitoring by project staff (indicators of logframe)
- external monitoring by the quality control area (quarterly)
- financial manager (quarterly basis)
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Corporate management software aiming at standardising projects’ diagnosis, design, implementation
and evaluation
Permanent updates in terms of expenditure and output progress
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Quantitative aspects: number of beneficiaries and type of activities implemented
Qualitative aspects: visits to projects and to beneficiaries
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Financial and narrative reports every 6 months
Intensive contact during implementation
Visits
Indicators: fulfilment of objectives, activities, budget, time-table
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Consistency of the action in relation with the project goals
Number of structures implemented; efficiency/effectiveness; evaluation of the technical quality of the
works; socio-economic evaluation of the project; evaluation of the financial and organisational aspects;
economic indicators
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Exchange of information with partner (correspondence + visits)
Analysis of the context (national, regional, local) and its impact on the action
Objectives, expected results and implemented activities (indicators of logframe)
Visits in situ to target groups and discussions with local partner on the results
External evaluation + audit > workshop organised for explaining & discussing the results
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Development of own PME-system with several organisations, allowing monitoring of project and of wide
multi-actor approach of the development strategy worked out in partnership with beneficiary group
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Indicators taking into account: structural change, poverty eradication, participation and empowerment of
beneficiaries, strategic pertinence, partnership, gender, environment
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Monitoring system established on the basis of the co-financing Agreement signed with local partner
which includes a manual of instructions detailing the narrative and financial evaluation and gives a
calendar (based on logical framework)
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