INFORME DEL SEMINARIO REGIONAL

THE MAIN PROBLEMS ENCOUNTERED IN MONITORING THE PROJECT(S)
MONITORING TOOLS / INDICATORS
- to define specific and appropriate indicators to monitor results and objectives; lack of adequate
baseline
- too much information gathered without clear relationship to key milestone or not enough pertinent
information raised
- incomplete or imprecise logical framework
- lack of experience of partner in using logical framework
- financial constraints to keep the local NGO permanently updated and trained about project planning,
monitoring & evaluation tools
TECHNICAL CONSTRAINTS
- timing of the monitoring visits limited to the dry season
- external conditions impeding on site visits (routes, etc.)
- difficult to visit a whole project
- difficult to have truthful interviews and data collected
- no clear separation between projects implemented in partnership and others
- difficult to find capable staff able to make a useful report (capacity to understand the project, etc.)
- time constraints, field staff workload
- administrative procedures are slow
- content has priority in the monitoring but for EC, detailed administrative and financial questions receive
priority. These different necessities sometimes give constraints in the project
FINANCIAL CONSTRAINTS
- lack of resources (staff & money) allocated to this activity; the advances of funds required considering
EC financial regulation makes it difficult to dedicate funds to monitoring
USEFULNESS OF AN EVALUATION
Cost effectiveness of evaluation is rather low
Difficulty of motivating stakeholders to apply recommendations of evaluation
BENCHMARKING: used in 77.78%
4. KIND OF INITIATIVES IN ORDER TO MEASURE THE IMPACT OF THE IMPLEMENTED PROJECTS
Evaluation of impact realised: 63.64 %
THE TYPE OF PROJECT AND THE METHODOLOGY USED TO MEASURE THE IMPACT
TIMING OF EVALUATION – IMRPOVEMENT OF THE EVALUATION SYSTEM
- evaluation of the impact of the project all along the project
- mid-term and final evaluations based on the objectives put forward in the Logical Framework
- at the end of each single project/ programme, before its closure, quality evaluation where the impact
assessment is one of the main point of evaluation. Aspects evaluated: social spread of the results,
impact obtained on key elements
- post-monitoring evaluations carried out; partners send report 2 year after project end
- design of an impact monitoring system clearly separating the impact of the project from other internal
and external influences
- self-evaluation workshops + final evaluation and audit to measure the possible impact of the action on
the environment where they are implemented
- increase involvement of head quarters staff in evaluation
- monitoring of the management books of the institutions, with specific attention to the financial
sustainability and the financial state
QUALITATIVE DATA / PARTICIPATIVE APPROACH
- improve the Logical Framework, including more qualitative indicators explaining the expected impact
on target groups
- participatory evaluations and planning meetings carried out with representatives of the communities/
beneficiaries
- enquiry sent to beneficiaries
- visits to the projects
- intent to constantly measure the impact on the basis of participative studies, monitoring and evaluation
moments
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