dakshin haryana bijli vitran nigam - Tender

SCHEDULE ‘B’
(General Instructions to Tenderers)
The following instructions must be carefully observed by all tenderers. Offers/ Tenders not strictly in
accordance with these instructions will be liable to rejection.
1. The tender must be on the prescribed tender form and complete in all respects.
2. Tenders should be submitted in duplicate, per Regd. Post both copies should be separately
tagged and clearly marked as ‘Original’ and ‘Duplicate’ Offers not received in duplicate may be
ignored.
3. Offers/Tenders should positively reach before the last date prescribed for their receipt those
received late will not be considered.
4. The ‘Tender form along- with, ‘Terms and Conditions of Contract’ and its Annexure ‘A’ and ‘B’
should be returned in duplicate with each page there of signed by the tenderer and with all the
required particulars and rates filled in at appropriate places.
5. Offers/Tenders should be enclosed in double-covers. Both the inner and the outer covers should
be sealed and super-scribed with the Tender/offer No. together with the date on which the
offer/tender is due and the items of material covered.
6. The offers/tenders will be opened on the date and time prescribed in the Notice Inviting Tenders.
In case the date of opening falls on a holiday or a holiday is subsequently declared on that date,
the tenders will be opened on next working day following the holiday.
7. Material offered should be strictly according to the specifications laid down in Annexure ‘A’ to the
Terms and conditions of the contract. Unless a deviation in item from the specifications given in
Annexure ‘A’ is pointed out by the tenderer specifically, it will be presumed that Offer/tender
conforms to the specifications as laid down in Annexure ‘A’.
8. The prices should be for supply of the material in safe condition F.O.R. Destination, failing which
the offer/tender will be ignored. The rates of ED, CST, freight and transit insurance charges etc.
may also be quoted separately.
9. All Tender/offers will be regarded as constituting an offer or offers open to acceptance in whole or
in part until the last date of validity as prescribed in the notice inviting tenders or as indicated by
the tenderer in his tender/offer, whichever be later.
10. The offer/tender should be typed or written in ink, offer /tender written in pencil shall be ignored.
11. The price must be quoted in Indian Rupees and any mistake in calculating the rupee price will not
justify the claim for increase in prices.
12. Tenderer should specifically mention the period of validity of offer/tender. The period of the validity
should not be less than that specified in the notice inviting tenders.
13. The tender shall not be opened at all in case the validity is not indicated on the envelope
containing tender.
14. The time and date of delivery of the material stipulated in Annexure ‘D’ to the terms and conditions
of the contract/ purchase order shall be deemed to be the essence of the contract and the delivery
must be completed not later than the date or dates specified therein.
15. The offer/tenders not accompanied with earnest money in the form of demand draft in favour of Sr.
A.O. O/o COS, DHBVN, Hisar, shall not be accepted.
As soon as the tender has been decided upon and the order placed on the selected supplier /
contractor(s), the earnest money deposit of the unsuccessful tenderers (except L-1 and L-2 bidders)
shall be released forthwith by the purchasing department without waiting for any formal application from
the unsuccessful tenderers. The purchasing department shall ensure that the refund of earnest money
deposit is allowed within two weeks of the decision on the NIT. The EMD of L-1 and L-2 shall be
released after submission of performance Bank Guarantee by the successful bidder i.e. L-1.
The performance guarantee shall remain valid for 90 days after the expiry of warranty period.
16. The Bank charges, if any, will be to the account of the tenderer.
17. No claims against the Nigam either in respect of interest if any due on the Security deposit/Earnest
money or its depreciation in value shall be admitted.
18. The quantities specified in the NIT can be increase/decreased by 25% before signing of the
contract and during the currency of contract.
19. Telegraphic tender shall not be considered.
20 The purchaser reserves the right to reject to any or all tenders received without assigning any
reason
21. The enquiry No. and the due date should be written clearly and distinctly on the sealed cover
containing the quotation.
22. The validity of the quotation should not be less than 90 days, in case the Bid is invited in Single
Part.
22(a) Amendments/Modifications to Tenders