Please note - Swinburne University of Technology

Art (Graphic Design) degree 3rd year
Civil, Electrical and Electronic,
Manufacturing and Mechanical
Engineering degrees 3rd and 4th years
Late enrolment fees
Students who do not attend for enrolment (including any
required review of second semester subjects) on the date and
at the time specified by their faculty or awarding department,
will be required to pay a late fee of $10.00 (where re-enrolment
is completed before the commencement of the following
semester's teaching); or $20.00 (where re-enrolment is com-
pleted after the commencement of teaching for the semester).
Additional fees
A part-time student who adds any subject to those for which he
or she was enrolled and thereby increases the number of
contact hours involved in his or her course to more than 75% of
the full-time course load, will be required to pay the difference
between the part-time and the full-time general service fee.
Refund of fees
Later VUAC offer
A student who has enrolled as a result of an offer made through
the Victorian Universities Admissions Committee (VUAC) and
who receives a later offer from VUAC for a higher course
preference, may receive a refund of all fees paid if notice of the
withdrawal and application for the refund is lodged at the
Student Administration Office, Administration Building, prior to
31 March 1986.
No later VUAC offer
A student who withdraws and does not receive a higher
preference offer from VUAC may receive a refund of fees, less
a $5.00 service charge, if notice of the withdrawal is lodged at
the Student Administration Office, Administration Building, prior
to 31 March 1986.
No refunds of fees will be made where a student withdraws
from study after 31 March 1986.
No refunds of fees will be made under any of the provisions set
out above unless the student returns to the Student Administra-
tion with the notice of withdrawal, his or her 1986 student
identity card.
Confirmation of Institute records
The Institute recognises that errors can be made in the
transcription of enrolment details from original copies of
enrolment forms to the computer-held files. It is also realised
that such errors can cause a great deal of inconvenience to
students (and staff) if not detected.
Students are therefore asked to check the record of each
semester's enrolment.
To assist in the checking process, a computer-printed statement
of enrolment will be posted to each student approximately
four weeks after the commencement of each semester.
Students who do not check the statements, or who do not by
the due date notify the Student Administration Office of any
errors existing in the records will be required to pay a
substant~al fee for each amendment to be made.
Amendments to enrolments
Withdrawing from subjects
A student may withdraw from a subject or un~t without penalty of
failure up to the dates shown below:
(a) for subjects concluding at the end of the first semester
Friday 11 April 1986, or
(b) for subjects concluding at the end of the second semester
Friday 5 September 1986.
A withdrawal made after the dates set out above will result In a
fail being recorded on the student's academic record (the
symbol NWD - failure because of late withdrawal - will
appear).
A student who believes that the failing result NWD should not
be recorded must obtain the specific approval of the dean of the
faculty concerned, and the Registrar. Circumstances supporting
the application must be set out on the Amendment to
Enrolment form on which the approval for the withdrawal is
sought. A late fee of $5.00 per subject may be imposed.
If, as a consequence of withdrawing from a subject or subjects,
a student changes from full-time to part-time status, a refund of
a portion of the general service fee will be made only if the
withdrawal is made prior to 31 March 1986.
Adding subjects
No subject may be added to a student's enrolment without the
approval of both the teaching and the awarding departments.
Students should be aware that some faculties have restrictions
on the period during which subjects can be added.
Notwithstanding any faculty rules, after 11 April 1986 (for
subjects concluding at the end of the first semester) or 5
September 1986 (for subjects concluding at the end of the
second semester) an amendment will be permitted only where
special circumstances exist and the approval of the dean of the
faculty concerned and the Registrar has been given. A fee of
$5.00 per subject will be charged.
Students should note that the addition of subjects may result in
a change from part-time to full-time status. In such circumstances
the amendment will only be recorded when an amount
of money being the difference between the part-time and
full-time general service fee paid has been paid. It is the
responsibility of students to ensure that they are aware of any
additional fees required and to arrange for their payment at the
Cashier's Office.
. . . . - - . -
Leave of absence
Students who have enrolled in a course and who wish to apply
for a period of leave of absence may do so in writing addressed
to the Registrar. The application should clearly indicate the
circumstances on which the request is based and the length of
time for which leave is sought.
Each application is considered within the faculty concerned
under any specific faculty rules relating to leave of absence.
Students who have been granted leave of absence will be
notified in writing by the faculty concerned. Enrolment for all
subjects for the duration of the leave will be cancelled.
Students who have been granted leave of absence will be
eligible for a refund of their 1986 general service fee only if their
application is received prior to 31 March 1986.
Amendments to personal details
A student who chanaes his or her name, address or dace of
employment should-complete an Amendment to personal
Details form which is available from the Student Administration
Office.
Students recording a change of name will be required to
produce legal documentary evidence (e.g. marriage certificate,
statutory declaration, deed poll certificate) in addition to
completing an Amendment to Personal Details form.
Identity cards
When on campus, all enrolled students are required to carry,
and to produce on request of a member of staff, the
photographic identity card issued to them.
The card, which has a maximum life of four years, must be
presented for updatelvalidation for the forthcoming year on
re-enrolment.
The card includes the authorisation for borrowing from the
Swinburne Library.
A student who loses an identity card should notify the library as
soon as the loss is detected. Cardholders are, under library
rules, responsible for any transaction made on the card up to
the time of notification of the loss. A replacement card will be
issued for a fee of $5.00.
No refund of the general service fee will be made unless the
identity card is returned to Student Administration with the
notice of withdrawal from a course.