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Local Government Elections Guide
Independent Electoral Commission (IEC) Local
Government Elections: Training Material
Local Government Elections Diary
Independent Electoral Commission (IEC) Local
Government Elections: Training Material
LGE Guide 1
2011
Local Government Elections
Ward No.
Table of Contents
List of Abbreviations 2
General Introduction 3
Elections and Democracy 3
The Rights of a Voter 4
Code of Ethics and Customer Service Pledge 5
Objectives of the Module 6
How to use this Module 6
Unit 1 8
An Overview of the Local Government Elections
Unit 2 12
Planning before Election Day
Unit 3 14
Module 3 Special Votes
Unit 4 20
Voting Centres & Streaming
Unit 5 27
Training the Voting Station Staff
Unit 6 40
Security, Party Agents and Observers
ENSURING FREE AND FAIR ELECTIONS Unit 7 44
Before Voting
ELECTORAL COMMISSION
SOUTH AFRICA
2011 LGE Area
Manager Diary
ENSURING FREE AND FAIR ELECTIONS
Election Date
Area Manager
ID Number
Contact No.
Municipality
Province (tick relevant) EC FS GP KZN LP MP NC NW WC
If found please return to the Electoral Commission offices. This Diary is to be used for Local Government
Elections. The Local Government Municipal Electoral Act, 2000 (Act No 27 of 2000) applies
ELECTORAL COMMISSION
SOUTH AFRICA
Unit 8 54
During Voting
Unit 9 66
Dealing with Objections
(Chapter 5 MEA 27 of 2000; Section 51)
To be conducted by the PO to assess the knowledge of the election officials
By now you should have a very good idea of the role of the various officials working in a voting station. Test
TABLE OF CONTENTS yourself by doing a role-play with your election officials.
Ask eight (8) people in the group to play the nine (9) roles mentioned below.
OVERVIEW
Role Play
How to use this Module
Queue Walker, Door Controller, Voters’ Roll First Officer, Voters’ Roll Second Officer, Inker, Ballot Paper Issuer
First Officer, Ballot Paper Issuer Second Officer, Ballot Box Controller.
The Module is designed in such a way that you as an Election Official can work through it in a training session or on your own and
include a number of learning devices to help you. These devices are also important for facilitators who present the course to
Let the rest of the group walk through the voting station as voters. The “voters” should go through the entire voting process
Election
and
Officials in preparation for Election Day.
the “officials” should play out their roles.
When the exercise has been completed ask the participants the following questions:
Facilitator notes
We have included notes to the facilitator where
Unit 10
After Voting
• How did it feel to be a voter?
• How did it feel to be an official?
69
• What difficulties, concerns or issues arose during this exercise?
• How did the various role players adhere to the code of conduct which they developed in the previous activity?
Facilitator
Notes
we feel these are necessary in the Module. The
notes are intended to guide the facilitator in
his/her teaching of the Module.
• What can be done to improve the flow of voters?
Activities / Group Work
Unit 11 • Ask participants 73 how they would go about redirecting a voter to the correct neighbouring voting station?
You will find that we have included many
Counting Process
activities to help you to focus your thinking.
These activities may be one of the following
voter must hand to the voters’ roll officer will help to quickly
Unit 12 High Risk 78 Tasks
types: they may merely ask you to reflect on
locate the voter on the roll. The slip will indicate the numerical
Activities/ an experience or an issue; or you may be
Dealing with Questionable Ballot Special Papers
sequence of the voter e.g. if the voter’s surname starts with the
care must be taken in allocating the roles of queue
Group Work required to discuss an issue with your group;
letter “a” and if the voter’s name is the first on the roll, the slip
walker, door controller and voters’ roll officers to a high calibre
or you may be asked to write or fill in certain
Unit 13 person. In these 84
will have the number one (1) on it.
positions lie the greatest risks in mistakenly
answers. Although it takes time to do the
After Completing the Countingdisenfranchising
an eligible voter. The queue walker is the
activities, they are well worth doing and facilitators should use
Structure of the Voters’ Roll
first point of contact with a voter and can turn a voter away
these as teaching activities during the training process. Usually
simply due to wrong interpretation of the documentation
we discuss responses to the activities just below the activity. Try
Unit 14 87
Look carefully at the voters’ roll. The cover page contains
required. Similarly the voters’ roll officers who are not sufficiently
not to the look at these until you have done the activity yourself.
Municipality, VD Number, Voting Station Name, Ward Number
Voting Station Management literate can mistakenly fail to find a voter on the voters’ roll.
and Date of Proclamation of the Election. The voters’ roll closed
Past experience from other Presiding Officers has shown that if
Legislation / Legislative Framework
on the proclamation date.
Unit 15 you do not have 92 the appropriate staff assigned to these roles,
We have included sections of relevant
eligible voters are wrongfully turned away from the station.
legislation, which have a bearing on the
eZiskan Voter Participation Quick This Guide
The VD number must correspond with the VD number of the
is one of the key aspects that we are trying to prevent. So,
matters dealt with in this Module. These
station and the proclamation date must be the same as the
check the people carefully that are assigned to these roles.
Legislation/ sections are taken mainly from the Electoral
Appendices 102
information given by the local IEC office (MEO)
Legislative Act 27 of 2000; and a few sections from the
Formative Assessment
You will need to demonstrate your skills in
the Election process, as well as test your
knowledge through a set of questions. At
the end of each unit is a set of formative
Formative questions which you should complete orally
Assessment
in groups or pairs, and at the end of the
module is a summative assessment (multiple
choice questions) which each learner must
complete on their own. Your facilitator will discuss this with you
during training.
Role Play
We have included role-play activities to the
facilitators where necessary. The content
of the lesson should be presented with an
emphasise on role-play.
Role Play
Application Form – Electoral Officials Also bear in 102 mind that you will have to rotate staff during the
Appointment as Electoral Officer course of the 103day,
so you should have several people who
Attendance Register can perform 104 these critical roles. Staff are meant to be able to
Appendix 11 perform all the 105functions
of others, so check during your training
Appendix 12 if these officials 106 fully grasp the key points of all the tasks.
Appendix 1 107
Appendix 18
Checking the
108
Voters’ Roll
MEC13 109
MEC15 110
Finding names on the Voters’ Roll is not an easy task. Like
MEC17 – Local Council PR Counting Form 111
MEC17 – District Council PR Counting searching Form through 112 a telephone directory, it requires a high
MEC18 level of literacy 113 and is not a task to be assigned to just any of
Appendix 25 your team members. 114 You will need to check if they are able
Voter Turnout Sheet to do this comfortably 115 and competently. Locating voters who
Framework Electoral Act 73 of 1998. Presiding Officers
The voters roll consists of two main parts, namely:
in particular, should use the legislation as a
basis for all the decisions they need to make. It is vital that
• Names of persons who have applied for registration officials and familiarize themselves with the content of these legal
are eligible to vote
booklets; and most importantly, that they know how to refer to
• List of rejected applications
relevant legislation.
The two parts are separated by a page called “Summary of MEC forms
persons who have applied for registration and are eligible to At the end of the Module, are examples of all
vote”. This page tells you exactly how many people are on the MEC forms that need to be completed
the roll per alphabetical letter. It also says what the sequence before, during and after the voting process. It
numbers are for the alphabetical letter. The last sequence is important in your pre-election training that
number represents the number of eligible voters registered MEC Forms you actually have practice in filling in the
Practical
Practical
We have included a practical activity to the
facilitators. The content of the lesson should
be presented in a practical manner.
Code of Ethics Customer Service are Pledge on the roll 116100%
of the time is an important performance at the station. Fill this number into the Election Dairy. A similar relevant forms.
The Voting Station Voting Process measure. The 117slip
which is printed by the eZiskan which the
The Voting Station Counting Process 118
summary page exists at the end of the “rejected” portion of
Voting Centre Voting Process 119
We hope that you learn a great deal as you work through this Module and that what you learn makes your service to the democratic
Voting Centre Counting Process 120
process that much more rewarding.
eZiskan Process Flow 121
Examples: Valid Ballots 122
Examples: Rejected Ballots 123
Counting and Results Slips Completion
Process 124
2011 LGE Guide – Module 3
Conclusion
33
We therefore, once again, thank you for your service and to wish you all the best for Election Day. We hope that you learn a great
deal as you work through this Module and that what you learn makes your service to the democratic process that much more
rewarding.
2011 LGE Guide – Module 3 1
BEFORE ELECTIONS
8
UNIT 5
2011 LGE Guide – Module 3 7
I I
I I
I I
I I
I I
I I
I I
Before Elections
(Please tick) þ
VD 1 VD 2 VD 3 VD 4 VD 5 VD 6
SV ED SV ED SV ED SV ED SV ED SV ED
ABOUT THIS AREA MANAGER DIARY
STATION TYPE
VOTING STATIONS
P = PERMANENT
T= TEMPORARY
(Please indicate if any of your voting stations are voting centres by placing the letters VC in brackets after the name of the
voting station)
M=MOBILE
Name of Voting Station
VC = VOTING CENTRE
VD Number
WERE ALL MATERIALS ALLOCATED CORRECTLY?
WERE ALL VD MAPS AND VOTERS’ ROLLS ALLOCATED
VD 1
Presiding Officer
CORRECTLY?
Contact Number
STAFF AVAILABILITY 100%?
Name of Voting Station
KEYS AND ACCESS TO STATIONS ALL CHECKED AND
CONFIRMED?
VD Number
VD 2
AVAILABILITY OF ALL VOTING STATIONS CHECKED AND
CONFIRMED?
Presiding Officer
SPARE ESS APPLICATION FORMS AND CONTRACTS
RECEIVED?
Contact Number
CELL PHONE SIGNAL – VOTING STATION TO LOCAL
Name of Voting Station
IEC OFFICE (MEO) SUFFICIENT?
VD Number
ELECTION DIARY USAGE UNDERSTOOD BY PO?
COPY OF ELECTION GUIDE AND DIARY TO AREA
VD 3
Presiding Officer
MANAGER AVAILABLE?
Contact Number
PRESIDING OFFICER READINESS FOR ELECTION?
Name of Voting Station
VD Number
BUFFER EZISKANS
VD 4
Presiding Officer
PARAMETER
REPORT ON FILE ALLOCATED EZISKAN S/NUMBER
AT MEO OFFICE
REPLACED EZISKAN
SERIAL NUMBER
VD NUMBER
Contact Number
Name of Voting Station
Z
Z
P
P
Z
Z
P
P
VD Number
VD 5
Presiding Officer
Z P Z P
Contact Number
Z P Z P
Name of Voting Station
Z P Z P
Z
Z
P
P
Z
Z
P
P
VD Number
VD 6
Presiding Officer
COMMENTS
Contact Number
LGE AREA MANAGER Diary 3
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