Undergraduate Handbook - School of Computing and Informatics ...

2.4 Withdrawal
a) A registered student must apply to the Board of the Faculty for permission to withdraw from studies at
anytime of the semester. Reasons for withdrawal should be given in the letter of application. A student will
be allowed only a maximum of two (2) withdrawals in an academic Programme and each withdrawal shall
be a maximum of one academic year only.
b) Permission to withdraw shall be granted by the Faculty Board only on compassionate grounds or in cases of
illness or financial constraints serious social or domestic difficulties or exceptional professional
commitment which can be demonstrated to have adversely affected the candidate.
c) A student who had withdrawn from studies shall apply to his/her respective Faculty Board to resume
studies and shall indicate that the circumstances that made him/her withdraw can no longer affect his/her
studies.
2.5 Fees and Other Requirements
Before applying, applicants are advised to make sure that they have adequate financial support to cover tuition and
functional fees as well as other requirements. Fees do not cover research and accommodation expenses. An
acceptable guarantee of financial support throughout the proposed course is necessary
2.5.1 Payment of Fees
a) Tuition and other University fees are due on the first day of the Academic year. Privately –sponsored students
who cannot pay full fees at the beginning of the academic year are required to pay at least 60% of the Course
Load, if they wish, by the set deadline and register for and attend lectures for and sit examinations for only those
courses.
b) A first year Privately-sponsored student who fails to pay the entire Functional Fees (Registration Fee,
Examination Fees, Research Fees, Library Fees, Development fee, Technology fee) shall forfeit his/her place
in the University.
c) Only registered students will be allowed to use University facilities, to attend lecturers, do Coursework and sit
for University End of Semester Examinations.
d) A privately-sponsored student who shall not have paid at least 60% of the fees by the end of the 6 th week shall be
de-registered.
e) A privately-sponsored student who shall not have completed paying fees by the end of the 6 th week will not be
allowed to sit for University tests and examinations.
f) Fees for Residence, Application, Faculty Requirements, Registration, Examinations, Identity Cards, Library, and
Guild Charges are not refunded.
g) The University Council reserves the right to vary fees chargeable anytime with or without prior notice.
h) International Students are advised to pay fees in Uganda Shillings.
Other requirements like books, stationery, and materials, accommodation, food, research expenses, etc, the sponsor
should pay it directly to the student.
2.5.2 Mode of payment
a) University fees MUST be paid to DFCU Bank Makerere or any Stanbic Bank Ltd Branch and using payin/Deposit
slips, and clearly marking the item(s) being paid for. It is, therefore advisable that students open
Accounts with any of the above banks to ease transaction. Pay-in/Deposit slips are obtainable from the
University Bursar’s office or Senate Building; Room 202. Students’ numbers and registration numbers must be
used in all payments of the University fees.
b) Fees can also be paid by Electronic Funds Transfer (EFT) money transfer to Makerere University Council
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