tender document public works department (road) - Information ...

TENDER DOCUMENT
PUBLIC WORKS DEPARTMENT (ROAD)
NATIONAL HIGHWAY WING, JHARKHAND
NATIONAL HIGHAWAY DIVISION, CHAIBASA
(A) Abstract of Tender Document :-
Last date of receipt of tender - 12.03.2010
Cost of B.O.Q - Rs. 500/-
E.M. - Rs. 4,100/-
01 Name of the work – Detailed Estimate for Construction of
missing Km Post 5 th and sign board from
Km 16 to 176 of N.H-75(E) for the Year
- 2009-10.
02 Estimated amount as per B.O.Q - Rs. 2,03,946.00
03 Time required to complete the work as per N.I.T. - Up to 29 March 2010
04 Number of item put to tender - 04 (Four)
05 Rate quoted further below then (-) minimum 15% shall be invalid.
06 Tender document consist of :-
(a) N.I.T. Chapter 1 - Pages No – 03-09
(b) General Rules for guidance of tender
Chapter 2 - Pages No – 10-11
(c) Special conditions to Tender, Chapter 3
(d) Summary of Bill of Quantity (B.O.Q.)
- Pages No – 12-18
Chapter 4 - Pages No – 19-20
(e) Tender letter form chapter 5 - Pages No – 21
(f) Appendix in Pages - Pages No - 22
1

(B) Information Regarding Issue of Tender Document :-
01. Full Name of Tenderer (Purchaser): .............................................................
................................................................................................................................
02. Present Address in full...………………………………………………………
............................................................................................................................
...................................................................................................................................
.....................................................................................................................
03. Regd. No. .................... Class .................. of.....................................................
04. Cost of B.O.Q. Amounting to Rs...................................................................
Received vide DD No ...................................... of ........................... dt …...........
and Tender document issued to the Purchaser named above.
2
Signature Of Issuing Authority
with Office Seal
Note :- Payment by cash in lieu of Demand Draft shall not be accepted B.O.Q. Purchase
by cash shall be treated invalid.

OFFICE OF THE EXECUTIVE ENGINEER
National Highway Division, Chaibasa, Jharkhand
Public Works Department (Road)
NOTICE INVITING TENDER
1.1. Introduction for Submission –
1.1.1. Sealed tender on approved bill of quantity to be eventually drawn in P.W.D. Form
No. F-2 will be received from experienced contractor registered in appropriate
category in P.W.D. (Road) upto 03:00 P.M. on 12.03.2010. by Executive
Engineer, National Highway Division, Chaibasa Superintending
Engineer, National Highway Circle, Ranchi, Chief Engineer, National
Highway Wing, Ranchi for the work mentioned in para 1.16 below and will be
opened by the concerned receiving officer or person duly authorized by him on
12.03.2010 at 03:30 P.M. in presence of tenderer or their authorized agents
whoever remain present.
1.1.2. In case for some reasons or the other office of the tender receiving and opening is
closed on the date for receipt of Tenders, those shall be received by the said office
on the next working day at the same time and in the same manner as mentioned is
para 1.1.1 above.
1.1.3. The clause of the contract form in para 1.1.1 and in Chapter – II (General Rules
for Guidance of Tender) and Chapter – III (Special Conditions) of Tender
documents must be gone into by the tenderer prior to submission of their tender.
1.1.4. The plan specifications or any other information in connection with the concerned
work can be seen in the office of the Executive Engineer, National Highway
Division, Chaibasa or any working day during office-hours before the date of
receipt of tender.
1.1.5. There may be difference from Press notice in Estimated Cost, amount of contract
quantum of work to be executed & delay in payment’s due to technological
resource constraints.
3

1.2. Sales of Tender Documents (B.O.Q.) –
1.2.1 For purchase of Tender Documents, Intending tenderer shall submit an
application along with the certified copies of –
1) Contract Registration Letter.
2) Character Clearance Certificate.
3) Income Tax and Sales Tax Clearance Certificate.
4) Labour License Letter.
5) Documents showing ownership of Machineries required to any one of the officers
mentioned in para 1.1.i above latest up to 3.P.M. preceding the date of receipt of
the tender.
1.2.2 The applications received with complete accompaniment will thereafter be
scrutinized by the officer-authorized for the purpose and the tender documents
shall be issued to those tenderer only who qualify for the purchase of Tender
Document on payment of full cost of the same in the shape of account payee Bank
Draft drawn in favour of EXECUTIVE ENGINEER, NATIONAL
HIGHWAY DIVISION, CHAIBASA, payable at the STATE BANK OF
INDIA, Main Branch CHAIBASA.
1.2.3 The applications not accompanied with any of the documents stated in para 1.2.1
may not be considered as qualifying purchaser of Bill of Quantity.
1.3. Earnest Money (E.M.) –
1.3.1 Each Tender must accompany the required amount of Earnest Money as shown in
para 1.16 in the shape of the one or combination there of from along the
following only.
i. 8/6 years N.S.C. 8 th issue.
ii. 3 or 5 years Post Office Time Deposit.
The same must be pledged to Executive Engineer, National Highway Division,
Chaibasa.
4

1.3.2 Tender not accompanied with the Earnest Money in the manner as aforesaid shall
be summarily rejected at the time of the opening except of those holding
relaxation from the Govt. Of Jharkhand.
1.4. Documents Accompanying Tender Paper –
1.4.1 Under noted documents (Certified Photo copies) must be enclosed with the tender
paper.
i. All those document required at the time of purchasing tender documents.
ii. Description of machineries owned by the tenderer in the Performa placed at
Appendix – 1 of the tender document along with sale letter of the
manufacturer.
iii. An affidavit swearing that the Machinery Statement at Appendix – 3 is true.
iv. The document required specifically for the work as enumerated in para 1.8
below.
v. In case of tender being a firm, the deed of the firm & the power of attorney
if any.
1.4.2 The tenders with incomplete document will rank lower to those tenders other wise
similar.
1.5. Ownership of Machineries –
1.5.1 Tenderers who does not own machinery conforming to relevant standard laid
down by M.O.R.T. & H. Govt. Of India, I.R.C. and Bureau of Indian Standard
required for the work as notified in Para 1.16 should not purchase the tenderer
document for the work. In case the tender document are purchased by a tenderer
owning machines not conforming to M.O.R.T. & H. Govt. Of India / I.R.C. /
Bureau of Indian Standard shall be summarily rejected.
1.5.2 For bituminous work requiring use of Hot Mix Plants specifications as laid down
in I.S. 5890-1970 only will be accepted. Empty bitumen drums shall be recovered
at penal rate vide clause 3.6 (ii) of Chapter – 3 (Special Conditions) of tender
document.
1.6. Quoting Rate/Time –
1.6.1 Tenderers should quote their rates only at the space earmarked in the tender
documents purchased from the officers in Para 1.1.1 only for the purpose as
5

overall on all items (and not item wise) in percentage above or below over the
rates mentioned in B.O.Q. both figure and words.
1.6.2 The quoted rates
i. Must not have anamoly in figure and words.
ii. Must be initialed in there is cutting or overwriting.
iii. Must not be indefinite such as at ‘Estimated Rate’ or at ..................... above
/ below excluding / including material etc. failing which the offer will be
invalid.
1.6.3 In case the amount of offer on over all rate quoted by a Tender is lower than that
calculated by the following formula.
(A – B)
A
× 15 %
Where as A = Estimated Cost of Work.
B = Cost of scarce Govt. Material.
The offer will be treated as unworkable and will invalidate the offer, however if
the formula results in a rate less than 15 % the lowest limit will be upto ( - ) 15 %.
1.6.4 B.O.Q. also provides information as to the cut-off percentage (Calculated on
guidance of 1.6.3) below which tenders will be invalid.
1.6.4.1 The quoted rates shall be deemed to include all the taxes enforce in the state of
Jharkhand on such works such as Sales, Tax, Income Tax, Royalties etc.
1.6.5 Time allowed the compete the work should be carefully scrutinized by the Tender
and in the case the notified time of completion is not suited, the tender may quote
his own time.
1.7. Work Discipline –
1.7.1 Only M.O.R.T & H. Govt. of India / Bureau of Indian Standard / I.R.C.
Specification shall be followed during the execution of work.
1.7.2 Site order book will have to be maintained at site by the contractor.
6

1.7.3 Works and Account codes & Financial rules of Govt. Of Jharkhand along with
guidance from T.EC and M.O.R.T. & H. Govt. of India shall be concurrently
applicable in the entire processes leading to final completion of work.
1.8. Additional Document of Accompany Tender –
1.8.1 Documents required to accompany the tender are enumerated in Para 1.4.
However, the following additional documents must accompany the tender as
referred to in Para 1.4.1 at Si (iv).
i. A Certificate of competent authority showing similar nature of work
executed by the tender.
ii. A list of work at the hand tender containing information in Appendix – 1
accompanying the tender.
iii. A programme of work for the tender so as to complete the same within the
time required by the tender.
1.9. It will be obligatory for the tender to keep their offer open for acceptance for a
period of 180 days from the date of its opening.
1.10. Conditional Tender shall be outright rejected.
1.11. Authority is reserved to reject any of all tenders received or to allot the work to
one or more contractors without assigning any reason.
1.12. In the case of successful tenderer (hereinafter called contractor), the amount of
E.M. will be transferred towards initial security deposit (I.S.D) which will have to
augmented so that I.S.D. will be (five) 5% of the approved amount of tender
before execution of the agreement. The total Security Deposit shall be (Ten) 10 %
of his tender amount and the remaining (five percent) 5 % shall be deducted from
running bills.
1.13. The Earnest Money of Successful tender which accompanied tender will be
forfeited in case the tenderer fails to turn up to sign the agreement or to deposit
the balance amount of I.S.D. within Seven Days of being called upon to do so.
7

1.14. Tender Notice through press this N.I.T. accompaniments of tender documents,
specifications of M.O.R.T. & H. Govt. Of India, all correspondences leading to
final disposal of tender will form a part of contract documents.
1.15. Department Materials / Machineries will not be made available to the Contractor
and the same shall have to be arranged by the contractor at his own cost.
1.16. Description of work at do for –
Name of work
Estimated
Cost (Rs.)
Amount of
Earnest
Money (Rs.)
Cost of
B.O.Q.
(Rs.)
Time of
Completion
Owner Ship of
Machinery
required by the
tenderer
1 2 3 4 5 6
Detailed Estimated for
construction of missing Km
Post 5 th 2,03,946/- 4,100/- 500/- Up to 29
and sign board
from Km 16 to 176 of N.H.
March 2010
75(Ext) of Ranchi-
Chaibasa-Jainthgar road for
the year 2009-10
8

Note:-
1. In case Bulk – Bitumen is issued, arrangement for empty drums and its filling into
empty drums and its transportation, handling etc. and other incidental expenses in
this regard shall be born by contractor and it shall not be reimbursed in any case.
2. Issue rate of the Bulk-Bitumen shall be equal to that of the packed Bitumen and
the contractor shall not question the issuing authority regarding the type to be
delivered.
3. Damaged or Flattened empty bitumen drums will not be taken back and therefore
its cost will be recovered @ Rs. 160/- (Rs. One Hundred Sixty) cash only per
empty drum.
4. Hire charge of Road-Roller noted above does not include the cost of P.O.L. but its
cost is included in the departmental rates mentioned in chapter – 5 of the tender
documents, therefore the contractor has to bear the additional cost of P.O.L.
which shall neither be repaid to him nor any claim shall be accepted in this regard.
5. Roller shall be delivered at a place where it is available but the same shall be
carried to the work site by the contractor at his own cost and he will return back
the roller to the nearest N.H. Stores as per the direction or E/I at his own cost
Expenditure on this account shall not be reimbursed.
9

CHAPTER – 2
GENERAL RULES FOR GUIDANCE OF TENDER
1.1 The complete tender with all enclosures shall be contained in sealed envelope and
delivered to any one of the receiving officers mentioned in Para 1.1 so as to reach
him on the day & before the time stipulated in the N.I.T.
1.2 The tenderer may mention in a forwarding letter list of all documents submitted
with the tender.
1.3 The tender shall contain the full name, address residence and place of business of
person of persons or persons filling the tender. In case there is subsequent change
in address, it must be informed to the concerned E.E and S.E. N.H. Circle, Ranchi
by registered post.
1.4 All pages of the tender documents including copy of Tender Notice through press
shall be initialed at the lower left hand corner by the tenderer of a person holding
power of attorney, authorizing him to sign on behalf of the tenderer before
submission of the tender. Failure to comply with this clause will invalidate the
offer.
1.5 In the event of the tender being submitted by a firm. It must be signed by each
partner there of and in absence of any of the partners, it should be signed on his
behalf by a person holding power of attorney authorized him to do so and the
same shall be produced on demand. All signatures shall be dated.
1.6 No tenderer shall file tender for more than one work in one scaled envelop, if
tenderer desires to submit for more than one work, he shall submit tender in
separate sealed envelope for each work on appropriate and duly purchased bill of
quantity, The name of the work shall be written on the scaled envelope.
1.7 The rates to be quoted by the tenderer in items of percentage of total estimated
amount will be inclusive of the cost of materials, transport charges up to worksite,
royalty and all types of state and central taxes P.O.L. charges wages of staff,
labour chowkidar etc. The complete rate as above only will be considered by the
department.
1.8 Quoting rates of each item separately will be liable for rejection unless otherwise
specifically asked for.
1.9 Tenderers must inspect the site and satisfy himself/themselves independently,
before filling the tender.
1.10 It will be presumed that the tenderer has carefully examined the bill of quantities,
specifications and conditions of the contract approved quarries. road, ghats, river
10

conditions, railways stations, leads, plots access roads site etc. complete and
satisfied himself as to the nature, extent of the liability of the work, road,
approaches, means of communication and access to the site, required land,
buildings available for accommodation that may be required for temporary
purposes in connection with contract of works availability of the labour in
connection with the completion of the work and all other aspects incidental to the
work before quoting rates. The consequences of lack of necessary knowledge will
be at the risk and cost of the tenderer. No claim either for the cost or for extension
of time will be entertained on any of these or similar ground. Delay in allotment
of wagons shall not be a ground for time extension.
1.11 Income Tax, Sales Tax, Royalty, Cess etc, Shall be deducted at source from each
bill as per relevant rules of the Government prevailing now and as amended or
revised from time to time covering entire period of the work.
1.12 If the tenderer is registered as contractor in a class other than that for which
he/they is/ are filling this tender he/ they should furnish details of registration in
other class as well.
11

CHAPTER – 3
Special Conditions
3.1 Only those tenderers are required to submit the tenders who own at least under
mentioned machinery which should strictly conform the standards laid down by
M.O.R.T.&.H., Govt. of India. I.R.C. and Bureau of Indian Standard.
i) Hot-Mix Plant with Electronic Control.
ii) Paver Finisher.
iii) Front End Loader.
iv) Tandom Roller
v) Vibratory Roller
iv) Tar-Boiler.
vii) Tipper Trucks.
viii) Tyre mounted Bitumen boiler with Bitumen Sprayer.
ix) Compressor Machine for Various Works.
3.2 Contractor shall submit a list of machinery as per format given below:-
Availability of key items of contractors Equipments essential for carrying out the
work.
Name of
Equipment
Requirements
No./Capacity of
machine to be used for
this work
Owned
Availability Proposal
12
Nos./
Capacity
Age/
Conditions
Remarks

3.3 (a) The methodology and equipment to be used on the project shall be furnished
by the contractor to the Engineer-in-Charge well in advance of
commencement of work and approval of the Engineer-in-Charge be obtained
prior to its adoption and use.
(b) The contractor shall give a trial run of the equipment for establishing its
capability to achieve the laid down specifications and tolerance to the
satisfaction of the Engineer-in-Charge before commencement of the work. If
so desired by the Engineer-in-Charge.
(c) All equipments provided shall be of proven efficiency and shall be operated
and maintained at all times in a manner acceptable to the Engineer-in-Charge.
(d) No equipment of personnel will be removed from site without permission of
the Engineer-in-Charge.
3.4 Contractor shall submit the list of personnel available with their firm as per format
given below:-
Qualification an Experience of key personnel required for administration and
execution of contract (Attached biographical data).
Position Name Qualification
13
Year of
Experience
(general)
Year of
Experience in
the proposed
position.

3.5 All terms and conditions given in the Press Tender Notice and Chapter 1 to 4 of the
Tender Document and those stipulated in the P.W.D. form F-2 will be concurrently
binding on the contractor, wherever stipulations of one differ from the other, those
suited best in the interest of the Government shall prevail over the other.
3.6 The contractor should always remain available at the works-site but where it is not
possible for him, he must appoint a representative who would be duly authorized by
the contractor to receive instruction and carry out instruction of departmental
officers, and also to receive letters. He may also delegate him any other powers as
he thinks fit but in every case he will inform immediately the concerned J.E, S.D.O.
and E.E. regarding appointment of such representative along with his name and
authenticated photo for his identify by registered post. In case of failure to do so as
aforesaid instruction given to any representative of the contractor engaged in work
will be deemed to have been received by the contractor.
3.7 The successful tenders hereinafter called contractor must maintain site order book at
each work – site which will be produced when asked of by the departmental officers
for needful as stipulated in the N.I.T.
3.8 The M.O.R.T.&.H. Govt. of India specifications for Road & Bridge works (3 rd
Revision) will form part of the contract document and the contractor will be legally
bound to the various stipulations made therein unless and otherwise specifically
relaxed or waived wholly or partly through a special clause in the contract
document.
3.9 (a) The bitumen shall be 60 / 70 penetration grade or as directed by the Engineer
– in – Charge to I.S. 73 specifications such as penetration, softening point,
solubility, flash-point, ductility, lose on heating etc.
(b) The Bitumen shall be procured by the contractor only from the Government of
India undertaking oil Company.
(c) The contractor shall have to report and submit the documents to the Executive
Engineer within 48 hours of the receipt of the bitumen from the oil company.
(d) The contractor shall test the bitumen as per I.S. 73 in his own laboratory
established at the site with his own qualified technician and submit the test results
within seven days from the receipt of bitumen from oil company.
(e) The Executive Engineer himself or his authorized representative shall collect
the bitumen sample from the procured bitumen and test it as per I.S. 73 in the
departmental laboratory within seven days from the receipt of bitumen sample.
(f) The work from this procured bitumen shall only be allowed if the test results
of the bitumen sample conducted as per I.S. 73 are found to be satisfactory.
14

(g) No advance payment shall be made to the Contractor by the department
against the supplied/procured bitumen.
(h) if any type of dispute in either bitumen procurement or its specification the
3.10
decision of the concerned. Superintending Engineer will be final and binding.
The contractor shall have to abide by the labour Act and Minimum wages. Act VI
Act forced in the Area from time to time.
3.11 The contractor will provide necessary facility to the labourers and Insurance
Coverage as per rules.
3.12 The contractor shall make adequate arrangement for the safety of the labourers
during execution of the work. He will be responsible for accident if occurs at his
works site. Adequate compensation for the same will have to be paid by him as
decided by the competent authority.
3.13 The contractor shall furnish sufficient plant, equipments and labour and shall work
such hour and shift as may be necessary to maintain the progress schedule. The
working and shift hours shall comply with all Government Rules and Regulations in
force form time to time during the entire period of construction.
3.14 (a) Normally plants/equipments required for the job................. are notified in
N.I.T. However, even if any such equipment not specifically indicated in
N.I.T. is required for the nature of the work explained in the project the same
will have to be arranged by the Contractor and it shall be obligatory for the
contactor to ensure that the same have been manufactured conforming to the
relevant I.R.C. or Bureau of India Standard Specifications for the machine in
question as required in the N.I.T.
(b) Any equipment including Power roller if available and if supplied by the
department it’s hire charge, running charges, weekly maintenance and
cleaning charges will be born by the Contractor.
(c) Any equipment including Power Roller obtained from the department shall be
subject to sufficient uses. In case it remains idle to contractor’s fault, a penalty
at the rate of double the Hire charge as per S.O.R. prevalent at the time of
Issue of equipment will be realized from the contractor.
(d) The Contactor will be responsible for return of the Government Machinery in
good condition and will pay for its maintenance and repair. Hire Charge for
Idle period or repair period shall be payable by the contractor.
(e) In the event of any loss of the Govt. articles the value of the articles shall be
recoverable from the contractor.
15

3.15 (a) The departmental materials shall be issued to the Contractor on proper Hand
Receipt and further rules to this effect shall be subject to the N.I.T.
Agreement, P.W.D. codes and departmental instructions.
(b) Where it was envisaged that container is to be returned, the same shall be
returned in good condition. In case contractor does not return the same in
good condition the cost of container shall be charged at recovery/prevalent
rates. If the container is not returned at all the cost of the same along with
materials will be recovered from the contractor’s bill at Panel Rate (since
when the contractor does not return the container at all, it will be deemed that
there has been misuse of departmental materials and cost of materials along
with container shall be recovered at panel rate)
3.16 The materials shall be supplied from the approved quarries. Before using the
materials in works, samples of materials are got to be approved from the Competent
Authority.
3.17 Quality Control Test shall be carried out as required as per M.O.R.T.&.H.,
Specifications, Govt. of India. If the quality of materials fails below the acceptable
standard, the contractor shall have to remove such inferior materials at his own cost.
3.18 The contractor shall rectify at his own cost if in case the work is found to be
defective during checking and liability period.
3.19 Steel Bars, Joists, Angles etc. will issued in length if available in the departmental
stores. Their cut pieces in length less than 10 cm. shall not be taken back.
3.20 The contractor will have to use his own machinery as per clause 1.5 for the
construction of the work within the time specified in the contract. The carriage of
machinery to different sites under the contract, from one place to another for this
work will be the responsibility of the contractor and all expenses in this regard will
be born by him.
3.21 For work costing more then Rs. 50 lakhs, it will be obligatory for the contractor to
keep properly equipped testing laboratory near the work site at his own cost where
he will get the sample tested by the department.
3.22 It will be the responsibility of the contractor to pay royalty of Mine’s materials. The
contractor shall submit form “M” & “N” duly filled as per ‘Bihar’ Mines and
Mineral Act, 1972.
3.23 The contractor shall display a sign board at work-site about the work as on the
format prescribed by the Engineer-in-Charge.
3.24 The contractor shall furnish his programme of construction for execution of the
work within the stipulated time schedule together with methodology of construction
16

of each item of work and obtain the approval of the Engineer-in-Charge prior to
actual commencement of work.
3.25 In case of slippage from the approved work programme at any stage the contractor
shall furnish revised programme to make up the slippage within the stipulated time
schedule and obtain the approval of the Engineer-in-Charge of the revised
programme.
3.26 Setting out the work as spelt out in Clause 109.1 M.O.R.T.&.H. specifications for
Road and Bridge works (3 rd Revision) will be carried out by the Contractor.
3.27 Action in respect of public utilities will be taken by the contractor as envisaged in
clause 110.1 of M.O.R.T.&.H. Govt. of India specification for Road and Bridge
works (3 rd Revision).
3.28 Action for arrangement for traffic during construction will be taken by the contractor
as envisaged in the contract document and spelt out in clause 112.1 of
M.O.R.T.&.H. Govt. of India specification for Road and Bridge works (3 rd
Revision).
3.29 The onus of achieving quality of work will be on the contractor who will take
actions as stipulated in section-900 of Ministry’s specification for Road and Bridge
work (3 rd Revision).
3.30 The following shall not be paid extra and the tendered rates shall be inclusive of
these :-
i. Site clearance such as clearing of shrubs, bush, wood under growth and small
tree not exceeding 10 to 12 inches in girth measured at height of 3’-0, above
ground.
ii. Setting out works profile, layout etc.
iii. Unauthorized battering or benching or excavation of foundation trenches.
iv. Forming or laying “Tell – tale or witness” in borrow pits and their removal
after measurement. However, deduction will be made in quantity of each work
for these.
v. Excavation for inserting of planking and shuttering.
vi. Forming (or leaving) stop in sides of deep excavation and their removal after
measurement.
vii. Bailing out rain water/and or surface water along with consequential desilting
in the case the excavated foundation trenches were filled up by these during
entire period of construction.
viii. Removing slips or fills in excavation.
ix. Erecting and /or establishing N.M.P. yard, Site-Store, Site-Office etc.
17

x. Making value mixing platform, watering channel etc.
3.31 Claims :-
Claims are not admissible under following circumstance :-
a) Extra item of works done without written order of departmental officer.
b) in case of sudden fluctuation and / for increase in rates of labour materials,
royalty, various Govt. Taxes, railway – freight, fuel, lubricants, carriage cost,
spare part of vehicles at any stages of work.
c) Short supply and / or no-supply, delay in supply of departmental materials / or
equipment if any . or petrol, diesel, K-Oil etc.
d) Non-availability of local labour of any category required for the work.
e) Labour sitting idle due to any cause.
f) Delay in communication of decision regarding any change or modification in
design, drawing, specification, alteration – addition etc.
g) Loss sustained due to :-
i) Acts of enemies including agitation by Public Rangdari and Riot.
ii) Transportation and procurement difficulties.
iii) Natural Calamities.
iv) Any other circumstances which are beyond control.
3.32 The contractor shall make his own sufficient arrangement to receive
communications of the department. In case, this is not complied with a proof of postal
dispatch of any communication shall be deemed to have been served on him.
18

Chapter – 4
BILL OF QUANTITY
1. Name of Work :- Detailed Estimated for construction of
missing Km Post 5 th and sign board
from Km 16 to 176 of N.H. 75(Ext) of
Ranchi-Chaibasa-Jainthgar road for
the year 2009-10
.
2. Cost of Tender Document :- Rs. 500/-
3. Estimated amount as per B.O.Q. :- Rs. 2,03,946/-
4. Cost of Departmental Materials (Bitumen) :- -----
5 Number of items included in Tender :- 4 (Four)
6 Time of completion as per N.I.T. :- Up to 29 March 2010
7. Lowest Limit of valid tender rate :- 15%
19

Bill of Quantity
Name of Work :- Detailed Estimate for construction of missing Km Post 5 Th and sign board from
Km 16 to 176 of N.H-75(E) for the Year - 2009-10.
Time of Completion - Up to 29 March 2010
203946.00
Amount :- Rs
S. Item
Item of work Quantity Unit Rate (Rs) Amount
No.
No.
1 8.14 Kilo Metter Stone (Reinforced cement
concrete M15 Grede Km Stone of standard
design as per IRC: 8 – 1980, fixing in
position including painting and printing etc)
(i) 5 th Km Stone (Precost)
(ii) Ordinary km stone (Precast)
20
28
51
No.
No.
1794.00
1085.00
50232.00
55335.00
2 8.6 Direction and place Identification signs with
size more than 0.9 sqm size board.
(Providing and erecting direction and place
identification retro- reflectorised sign asper
IRC : 67 made of encapsulated lens type
reflective sheeting vide clause 801.3, Fixed
over aluminium sheeting, 2mm thick with
area exceeding 0.9 sqm supported on a mild
steel angle iron post 75 mm x 75 mm x 6
mm, 2Nos. firmly fixed to the ground by
means of properly designed foundation with
M 15 grade cement concrete 45 cm x 45 cm
x 60 cm, 60 cm below ground level as per
approved drawing) 09 No. 10135.00 91215.00
3 8.8 Painting Two coats on New concrete
Surfaces (Painting two coats after filling the
surface with synthetic enamel paint in all
shades on new plastered concrete surfaces) 70.13 Sq.m 32.00 2244.00
4 8.3 Printing new letter and figures of any shade
(Printing new letter and figures of any shade
with synthetic enamel paint black or any
other approved colour to give an even
shade)
Hindi –
English & Roman -
9840 Cm ht Per Letter 0.30 2952.00
9840 Cm ht Per Letter 0.20 1968.00
Total 203946.00
E.E
N.H. Division
Chaibasa

Chapter – 5
(TO BE FILLED BY TENDERER)
From : Name of contractor or Firm
Permanent Address Present Address
P.O :-
P.S :-
Dist :-
Registration No :-
To,
The Executive Engineer Superintending Engineer Chief Engineer
National Highway Division National Highway Circle, National Highway
Chaibasa Ranchi Wing, Jharkhand
Ranchi
Sub :- Name of work for which tender is being filled.
Detailed Estimated for construction of missing Km Post 5 th and sign board
from Km 16 to 176 of N.H. 75(Ext) of Ranchi-Chaibasa-Jainthgar road for the year
2009-10
.
Sir,
I/We offer the tender as follows based on rates given in B.O.Q :-
At the same rates.
At .................................................................Percent below.
At .................................................................Percent above.
And undertake to compete the said work with ..................................Days/months
Earnest money amounting to Rs. .....................................................
has been deposited in the shape of .................................................
.........................................................................................................
Full tender document duly signed along with desired document are enclosed.
List of enclosures :-
a) Character certificate form D.C/S.P
b) Affidavit regarding Machineries, equipments.
c) Income Tax Clearance Certificate.
d) Sales Tax Clearance Certificate.
e) Labour Licenses.
f) Registration letter of Department.
g) Appendix.
Dated Signature of Tenderer in full
21

Appendix
(See Para 1.8.1.11)
(To be filled up by the Tenderer)
Statement of all such works, which were allotted to the contractor but have not been completed so far
Name of the Contractor : Registration No. .................
Sl.
No.
Name of Work
Agreement
Number
Agreement
Amount
Date of
Start
Stipulated dt. of
Completion as
per agreement.
22
Extended date
of completion
if any
Upto date
value of
work done as
per last bill
Reason for
delay in
completion
of work.
Full Signature of the Tenderer