Technical Writing - Emergency Management Institute

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UNIT 3: COMMUNICATION CONSIDERATIONS AND MODELS Ease of selective access Selective access in technical communication ensures a format that allows readers to skim materials to gain a quick understanding of the message. A reader can determine which elements they wish to return to and focus on. This self-directed approach appeals strongly to adults attempting to learn new information. Timeliness Technical communication has an expiration date. The information you prepare today may become outdated in the near future. A computer manual more than a few years old may have outlived its usefulness. If readers are not computer savvy then paper based delivery may be the best vehicle. If they are computer savvy will they use computers to access the document or will their location limit their options? Will they print it anyway? Will information need to be updated on a regular basis, if so how often - daily, weekly, or monthly? Plan a scheduling strategy to remain timely with information. IS-613 Technical Writing Page 3.6
UNIT 3: COMMUNICATION CONSIDERATIONS AND MODELS Structure Technical communication needs to be concise. Often technical communication gets right to the point and avoids lengthy introductions and conclusions. Don’t use a paragraph to say what you can with one sentence. Don’t use a sentence to say what you can with a single word. Translate the following sentences into concise statements: 1. “The diurnal fowl of prey has touched upon the demesne” Or: “The eagle has landed”. 2. “To have authentic being, whether material or spiritual, or to possess neither fundamental substance nor personage” Or: “To be or not to be.” IS-613 Technical Writing Page 3.7
Page 1 and 2: Technical Writing Independent Study
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IS-613 Technical Writing Version 1.
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IS-613 Technical Writing Version 1.
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Date 3/18/2008 Redacting with Confi
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Contents 1 Introduction............
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Technical Writing - Emergency Management Institute

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