Crystal Reports™ 8.5 Developer's Guide

Create and modify a report
To select a data source
1 Check Using Report Expert and select Standard. Click OK. The Standard Report
Expert appears. This window allows you to select from either Project or Other
data sources. Typically, you use a project-based data source. The Other option
enables you to use the native data drivers included with Crystal Reports.
2 We’ll connect to the ODBC data source using ADO. Click the Project button.
3 The Select Data Source window appears with ODBC selected by default. Select
Xtreme Sample Database from the list of data sources. To see which options
are available, click Advanced. The Advanced Options dialog appears. Click
OK to accept the default of connecting using ADO.
4 Now that you’ve specified the data source and connection method, you need
to specify which tables to use. Click Next in the Select Data Dialog. This brings
up the Select Recordset dialog.
5 Select Customer from the object list and click OK to return to the Data Tab. The
item ado should be displayed in the Tables list box.
To create a report
1 Now that you’ve selected the database and the table, you need to specify the
fields to include in the report. Click Next to move to the Fields tab.
2 Select the Customer Name database field from the Available Fields list, then
Click Add to add the field into the Fields to Display box. Do the same for the
Last Year’s Sales, City and Region fields.
3 Click on the Group tab and select the Region field, then click Add to add the
field into the Group By box. Do the same for the City field. This will group
your data by Region and, within each region, by City. By default, the Sort
Order for the Region and City Fields is in Ascending Order.
4 Click the Total tab. Because Last Year’s Sales is the only numeric field in the
report, the Report Expert automatically selects it for totaling.
5 Click the Top N tab. For the Region Tab, choose Sort All Groups based on Sum
of Last Year’s Sales.DothesamefortheCitytab.
6 Click the Chart tab and click the Pie in the Chart Type list on the Chart|Type
tab. Select the pie chart with 3D visual effect.
7 Click the Chart|Data tab. The Report Expert automatically selects to create the
chart based on the sum of Last Year’s Sales.
8 Click the Chart|Text tab. In the Title box, type “Sales by Region”.
9 Finally, to give the report a professional look, go to the Style tab in the main set
of Expert tabs and select the Executive, Trailing Break style. Click Finish. The
RDC creates your report.
34 Crystal Reports Developer’s Guide