Den Danske Forening - The Danish Club in Brisbane, Australia

Draft - MINUTES OF THE DANISH ASSOCIATION "HEIMDAL" INC.
Meeting at 36 Austin Street, Newstead, on Wednesday, 5 February, 2003
PRESENT: Aage & Yrsa Christoffersen, Erik Andersen, Ole Andersen, Joan Christensen, Ann de
Voss, Jorgen de Voss, Elna Jensen, Ann Nielsen, Arild Nielsen, Alan Przybylak , Ulla Turner
APOLOGIES: Harly Pedersen
MEETING OPENED: 6.30pm
MINUTES OF LAST MEETING:
Minutes of the last meeting 30 December 2002 had been distributed and were taken as read.
Acceptance of these Minutes moved: Ulla Turner Seconded: Eric Andersen Agreed
BUSINESS ARISING FROM MINUTES:
Re Insurance – see below under Finance
CORRESPONDENCE:
Account from Cor Frederiksen received again.
FINANCE:
Elna distributed Profit & Loss July 2002 to Jan 2003, Balance Sheet at December 2002, and accounts
1.7.02 to 2.2.03. Detail of the Scandinavian Ball was also distributed. This showed $24433 Income and
$28113 Expenses.
Discussion re the Bar Float, etc. Outcome was a $200 float in the Bar. Arild had previously returned the
$500 that had previously been held as a cash imprest system by the person handling the bar purchases.
Arild raised questions re apparent disappearance of some liquors, e.g. Tequila and Rum. Ole proposed
new locks and limited distribution of keys – President and Bar Manager. Also a regular stocktake each
two months, and a Profit and Loss statement. Try to get rid of the more esoteric drinks and then stock just
the basic most requested drinks. All this was seconded by Joan Christensen. Ulla will buy a new barrel
and keys, and whatever is needed for the other cupboards, etc., and someone will install this at Fastelavn.
Agreed.
Ole Andersen moved that the cheques listed on folios 80 and 81 (see attached) be ratified by the
committee. Seconded Elna Jensen. Agreed
Ulla’s Café took $507, Lolly Shop $162 on 31.1.03.
Re Advertising – Ulla noted that Palle Sorensen, and Jorgen de Voss were both cancelling their Ads. She
also noted a number of advertisers who were awaiting their accounts before paying. Elna has noted these
and will send accounts.
Ole reported re Insurance. $4600 quote just for Public Liability from the Government-sponsored
Company. Public Liability $5m. plus Buildings, plus Stock, etc. $3309. Direct Insurance Brokers. No
Burglary insurance, no machinery breakdown, no glass. Discussed by the Committee. Covers Fire,
Storm, Tempest but not Flooding. Ole Andersen moved this be accepted and paid. Arild Nielsen
seconded. Agreed. Decided to finalize this and then check cost if raised Public Liability to $10m.
Ulla distributed emails from the Aussie Music Club re possible use of the Hall. This will probably be 3 x
Fridays and Saturdays, 4 Sunday afternoons. They will hold a Cabaret once a month. They will also
supply free of charge musicians for four of our functions each year. It’s a nonprofit Club. They will have
associate membership similar to that of the Swiss Club. Folk dancers will move to Monday & Tuesday.
Aussie Music Club will start from Friday 14 March 2003. Ulla will negotiate with Aussie Music Club
(Warren Trout) to accommodate any Saturdays/Sundays already committed to the Swiss Club.
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